Toast POS Xero Integration: Connect Toast to Xero and Sync Restaurant Sales Automatically

Every Toast payout reaches your bank as one net number, already reduced by processing fees, refunds, and withholdings such as Toast Capital repayments. Synder takes that number apart in Xero: sales with their sales tax, tips and gratuity on separate lines, processing fees in the fee expense account you choose, and refunds and withholdings recorded on their own. If part of a deposit has no explanation in Toast's data, Synder records it as a deposit adjustment, so the payout total still matches.

Synder reads Toast's payout data by settled date, records the sales in a Toast clearing account, and moves each net payout from there to your bank account in Xero as a bank transfer. Chargebacks travel the same route, so the clearing account comes back to zero after every payout.

With Synder, sales, fees, and refunds pass through the clearing account first, so the recorded transfer equals the amount your bank received, and Xero's auto-matching suggests it when the deposit appears in your bank feed. You can also turn on auto-reconcile for the sales and fees inside the clearing account, leaving only the payouts to confirm.

Balance Reconciliation confirms that your Toast clearing account balance in Xero matches the balance in Toast. Transaction Reconciliation compares each transaction with its record in Xero and flags anything that doesn't tie, so you review only those lines.

Synder records sales tax on each check using the tax Toast charged, so prepared food, alcohol, and other items taxed differently keep their rate. The tax goes to your sales tax liability account in Xero. Tips and gratuity arrive on their own lines, so what guests left for your staff never blends into food and drink sales.

Synder reads your Toast setup, including sales categories, tax rates, discounts, and service charges, so every line in Xero carries names your team already knows. Each item arrives with its sales category, that’s why your Xero sales follow the way your menu is organized. In Per Transaction mode, Smart Rules can also tag sales with Xero tracking categories, such as location or revenue stream.

Gift card sales and reloads go to a gift card liability account, and service charges, gratuity included, get lines of their own.

Synder imports past sales into Xero for any date range you pick and records them the same way as new ones. That makes it easy to clear a bookkeeping backlog or bring earlier months into Xero, and restaurants that just switched to Toast can go back to their first day on it.