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Invoice matching

Automatically Match Payments to Invoices

With Synder, every payment finds its invoice, failed retries clear themselves, and subscription renewals match automatically, so your accounting stays accurate and AR reflects reality
99.5% reconciliation accuracy
40+ hours saved monthly
100k+ transactions processed per client
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Man in glasses and suit looking at papers with alerts about failed payment for invoice #5678 and 23 unmatched transactions on screen.

When invoices and payments don’t sync, reconciliation becomes manual

Stripe marks an invoice as paid while QuickBooks still shows it as open

Failed or retried payments leave invoices stuck in accounts receivable

Subscription renewals and recurring invoices create mismatches in your books

Invoice matching that keeps every payment tied to its invoice

Match payment to invoice

When an invoice is created in your payment system, such as Stripe, Synder syncs it to QuickBooks. Once the customer pays, the payment is applied to the corresponding invoice in QuickBooks and the invoice closes.

Match payments to open invoices

Synder automatically matches incoming payments to the correct open invoices in QuickBooks. Open invoices are finalized invoices that haven’t been paid yet, usually because the invoice and payment happen at different times or come from different systems. When a payment arrives, Synder matches it to the invoice and closes the open invoice automatically, keeping the invoice status up to date.

Sync recurring and subscription billing

Synder supports recurring billing workflows, including subscription invoices for monthly or annual plans and recurring retainers. Subscription invoices may be created before payment, for example, when a renewal occurs or a payment is being retried. Payments made via ACH or card through Stripe are also synced to your accounting system, so recurring billing activity stays accurate across systems.

Automate accounts receivable recording

Synder connects sales platforms, payment processors, and accounting systems into a single automated workflow. As sales and payments occur, AR records are updated automatically across systems, keeping receivables, balances, and financial reports reliable, without lifting a finger or spreadsheet tracking.

Trade manual matching for automatic accuracy

Searching for payouts, reopening paid invoices, reconciling subscription renewals – Synder automates each step, so invoices close as payments arrive.

Searching for payouts to see which invoice was paid

Applying payments to the right open invoices automatically

Seeing paid invoices still open, inflating AR

Closing invoices the moment payment is received

Handling subscription renewals, creating unmatched invoices

Matching subscription renewals every cycle without manual fixes

Guessing which customer payment belongs to which invoice

Seeing clearly who paid what and when

Synder integrates with all major platforms

Synder connects 30+ sales channels and payment processors to your accounting platform or ERP automatically, so your books always reflect what's actually happening in your business.

Start a free trialSee all integrations
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Trusted by thousands of users and partners
4.7
average rating based on 3,400+ reviews
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Created for invoice-based businesses

Explore how Synder helps businesses across industries

"Instead of a bookkeeper spending 40 hours a month manually reviewing thousands of transactions each month—clicking into each one, checking metadata, and categorizing it—Synder does it all automatically, the moment the charge happens. Which means we save 480 hours and almost $24K yearly."

Justin McKelvey
Head of Product at PlayYourCourt
Dermeleve brand name with a blue medical cross symbol to the left.
480+ hours
saved yearly on transaction categorization
$24K+
saved on bookkeeping services yearly
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No manual entry
effortless Stripe-QuickBooks integration

"Synder drastically speeds up the process of reconciliation and eliminates the need to manually check massive transaction files. It now takes me about 40 minutes to finish and review a month’s data, whereas manually, it would have taken at least two days."

Olena Svoiak
Financial Manager at Stape
Dermeleve brand name with a blue medical cross symbol to the left.
95% time
saved on manual reconciliation
180 hours
saved yearly on reviewing end-of-the-month data
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100%
GAAP-compliant revenue recognition and reporting

"Instead of a bookkeeper spending 40 hours a month manually reviewing thousands of transactions each month—clicking into each one, checking metadata, and categorizing it—Synder does it all automatically, the moment the charge happens. Which means we save 480 hours and almost $24K yearly."

Kristin Miller
Team Lead at Decimal
Dermeleve brand name with a blue medical cross symbol to the left.
140 hours
saved monthly on
month-end close
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20 clients
successfully integrated
with Synder
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9 platforms
accurate automated bookkeeping for Stripe, Shopify, QuickBooks, and more

FAQ

Bring invoices and payments into sync

Watch Synder automate the process end-to-end.
Start automating invoice matching
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