Everything You Need to Know About How to Convert from QuickBooks Desktop to Online

QuickBooks Desktop is a popular accounting software used by many businesses globally. However, with advances in technology, it’s become more and more important for businesses to apply cloud-based solutions. That’s why many businesses are now thinking about turning from QuickBooks Desktop to QuickBooks Online as it makes companies more flexible in terms of working with their finances. 

From understanding exactly how to convert QuickBooks Desktop to Online to the benefits of making the switch – this article will provide you with everything you need to know about converting QuickBooks Desktop to Online.

What is QuickBooks Desktop?

QuickBooks Desktop is a type of accounting software designed for businesses to manage accounts payable and receivable, track expenses, generate financial reports, and more.

QuickBooks Desktop is a great option for businesses looking for a user-friendly accounting software which is reliable and secure. It’s also easy to install, and can be used to manage finances quickly and efficiently.

However, QuickBooks Desktop has its own downsides. It must be installed on a computer so you don’t always have a chance to access the data urgently if you’re having an issue that requires immediate attention. Additionally, QuickBooks Desktop may be less flexible or customizable than the online version.

Benefits of Converting to QuickBooks Online

QuickBooks Online offers a lot of benefits over QuickBooks Desktop. It’s cloud-based, which means that you can access your financial information from any place in the world and at any time required.

Besides, QuickBooks Online is more customizable than QuickBooks Desktop. For example, you can create custom fields, categorize transactions, and integrate with other applications. 

Additionally, QuickBooks Online allows you to collaborate with other users, so everyone can access the same information in real-time.

Finally, QuickBooks Online offers a number of useful features like invoice templates, automatic reminders, and reporting tools.

Converting from QuickBooks Desktop to QuickBooks Online

The process of converting QuickBooks Desktop to QuickBooks Online is quite simple. First you need to make sure that you’re using an up-to-date version of QuickBooks, then move your QuickBook Desktop file to QuickBooks Online and prepare to use QuickBooks Online.    

For some time it’s important to keep an eye on your records in both QuickBooks Desktop and QuickBooks Online till you’re certain that QuickBooks Online is really suitable for your business. 

Don’t forget to compare your financial reports and report any discrepancies. Also, make sure you check your account’s detail types.

Tips for hassle-free transition

When you convert from QuickBooks Desktop to QuickBooks Online, it’s necessary to make sure the conversion is smooth and accurate. Below are a few useful things you need to consider when you start the transition process:

  • Planning the procedure: Carefully plan the process of conversion to ensure that everything is properly set up.
  • Testing: Before you begin using the system on a regular basis, make sure everything is working correctly.
  • Backing up your data: Before you begin the conversion process, remember to make a backup copy of the data from your QuickBooks Desktop account.
  • Creating a record of your transactions: Make a list of all of your transactions, including invoices, bills, payments, and expenses to check if the conversion process is accurate.
  • Training: Make sure that every member of your team who’s going to deal with QuickBooks Online is trained how to use it.

Costs associated with converting to QuickBooks Online

There are a few costs associated with converting to QuickBooks Online. First, you’ll have to purchase a QuickBooks Online subscription. QuickBooks Online offers three subscription plans that range in price from $17 to $36 per month. Also, you may need to purchase additional services such as a payroll module or a third-party integration.

How to set up QuickBooks Online

Setting up QuickBooks Online is a relatively easy process. The first step is to create a QuickBooks Online account and enter your business information. Once you’ve created your account, you’ll be able to start setting up your QuickBooks Online features like invoicing, bills management, or payroll processing. And as we mentioned above, you’ll be able to migrate your QuickBooks Desktop data to QuickBooks Online.

Want to cancel your QuickBooks subscription? Read our quick article!

Troubleshooting QuickBooks Online

If you have any problems using QuickBooks Online, there are some things you can try doing yourself to resolve the issue. First, make sure that you have the latest version of QuickBooks. After that, you need to ensure that your computer meets the minimum requirements of the system.

If you’re still having issues, contact QuickBooks Online support who’ll give you necessary  assistance and answer any questions you may have about using the system. 

And you can also watch tutorials and support resources that are available in abundance online that are aimed at resolving typical issues and addressing frequent questions.

Find out How to transfer QuickBooks to a new computer.

How to foster communication between QuickBooks Online and your sales and payment platforms

Even if you’re just starting out and trading on one online platform, it still may be daunting to keep track of all your financial information. You get to check all sales, transactions, refunds, platform fees, inventory, etc., transfer the data to the books and make sure there are no mistakes or duplicates.  Seems overwhelming, right? And just imagine that one day you’ll scale and your business will expand to several sales channels and payment gateways.

To help you out, QuickBook Online can integrate with Synder, which offers a cutting-edge solution Synder Sync that automates and streamlines the process of transferring data from all the sales and payments platforms into your QuickBooks account.  Synder imports both current and historical data and can rollback any syncs from your books should you wish to change anything.

Synder software will greatly benefit your business as it integrates with all major sales channels and payment platforms like Shopify, Amazon, Stripe, PayPal, Etsy, eBay,  etc., synchronizes your transactions with no redundancies offering per transaction or daily summary sync modes. 

Learn more about per transaction and daily summary syncs

Besides, Synder synchronizes data automatically, without any human in the loop,  which helps avoid mistakes and ensures extra data security as no unauthorized people will have access to sensitive financial information.


Converting from QuickBooks Desktop to QuickBooks Online is a great way to take advantage of all the features and benefits that QuickBooks Online has to offer. It is easy to set up, secure, and customizable. Additionally, QuickBooks Online makes it easy to access your financial information from anywhere, at any time.

Before making the switch, it is important to understand the costs associated with converting to QuickBooks Online, as well as the pros and cons of using the system. Additionally, you should make sure to plan ahead, test the system, and back up your data before beginning the conversion process.

By taking the time to understand the conversion process and the features of QuickBooks Online, you can ensure that your transition goes as smoothly as possible.

And after converting, remember that it’s advisable to connect your QuickBooks Online account with Synder – a software that will ease up the whole process of transferring sales data and reconciling your books later. 

Sign up for a free trial Synder Sync or schedule a demo to see how it works.

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