Synder is a solution designed to be simple so that even a small business owner (not being an expert in accounting or tech fields) could easily use it. But this simplicity is only a top of the pyramid, the system itself is a powerful accounting solution for professionals in the sphere, that may be used for multiple clients, to automate the eCommerce and SaaS accounting and data entry to QuickBooks or Xero, as well as adjust to practically any accounting flow.

In this article, our team will share best practices of Synder for new clients. Make sure you follow our New user checklist to enjoy seamless accounting and bookkeeping automation with Synder.


  1. Integrate your sales platforms and accounting with Synder

  2. Import your historical data

  3. Test how it works for you to double-check the setup

  4. Synchronize your historical data and set Synder to auto mode

Integrate your sales platforms and accounting with Synder

Create a free Trial account in Synder to integrate your online sales channels (see a list of all available integrations here) and accounting (Synder accounting, QuickBooks Online, QuickBooks Desktop or Xero) with the software.

Check out our video tutorials with all the connection steps and the general flow explained:

  • How to connect payment systems to your account for quick reconciliation, automated data sync and detailed reporting.
  • How to automate accounting for eCommerce businesses with Synder: connect, sync, categorize and reconcile your eCommerce data.

Import your historical data

You can synchronize data into your books starting from a certain date with Synder. Import as many historical transactions from the payment system as needed (the time range of how far back you can go can vary based on your plan). Note: you are given 1 month of historical data import on a trial.

What date to start with then? Our team recommends importing and syncing your historical data with Synder starting from the date when you stopped entering transactions manually in order to avoid duplicates.

Note: Syncing your data with Synder only you are safe from double entries with our Skip duplicates feature, however, if you enter transactions manually or use another software to record data in your books Synder might not be able to skip the sync for such transactions.

Once you find out what was the latest transaction recorded in your books manually, just import the old data from your payment provider to Synder for review starting from that date following the steps listed in this guide:

Import historical data guide update October 2021

Note: If you already have some transaction data in your books, but would like to fix it and start from scratch syncing all transactions with Synder, please, make sure you remove all incorrect past data from your books (including sales, fees, expenses, refunds, payouts/transfers/deposits and other transaction data from your payment provider that is reflected in your books) before syncing transactions with Synder.

Test how it works for you to double-check the setup

Once you import all historical transactions needed to Synder (transactions will appear with the Ready to sync status in the Transactions –> App transactions tab of Synder), our team highly recommends doing test sync on several transactions before syncing all historical data at once.

Select several transactions you would like to sync as a test in the Transactions –> App Transactions tab and click the Sync button –> Sync in the top left corner.

Sync several certain transactions

Check the results in your books by clicking the Show details link –> Show in QB/Xero and View connected bank register. Learn more How to check the results of the synchronization in your accounting company in our detailed guide:

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Note: Being a flexible software Synder can be adjusted to multiple business flows. If you feel like you need to change something in your books after the sync or customize the results, check out our Settings guide. Learn more about Smart rules, settings adjustments that allow adding/editing transaction data and customizing the way data is recorded in your books (e.g. can help with adding classes, locations, editing items, categories, taxes, sending thank you emails and invoice reminders etc.).

Synchronize your historical data and set Synder to auto mode

The test sync worked great? Brilliant, let’s sync your historical data to accounting in several clicks!

  1. Filter transactions by the Ready to sync status (and specify a certain time range if needed) –> hit the Apply filter button in the top left corner.
  2. Tick the box in the 1st column 1st row to select all transactions on the page.
  3. Hit the Select all filtered transactions on all pages link.
  4. Click on the Sync button –> Sync.
Sync all ready to sync txns

Once you recorded your historical data with Synder, make sure Synder is on auto mode to get all live sales and expenses synced automatically to your accounting.

Note: Synder will auto-record live data from payment and eCommerce platforms into your books and help with smooth categorization and one-click reconciliation of synced transactions providing you with accurate and detailed reports so that you could keep track of your business health. Learn more How reconciliation and categorization for P&L work with Synder.

Congratulations! Synder will be accounting for your online sales and expenses on the background reflecting all the essential details so that you could enjoy your precise and up-to-date books leaving all the manual work to Synder. Besides, to benefit from Synder even more, check out the Features of Synder taking your experience to the next level in this helpful guide.

Get in touch with the Synder team via online chat, phone, or email with any questions you might have so far – we are always happy to help you!

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