Stripe vs QuickBooks Payments: Comparison of Payment Systems

stripe vs quickbooks payments

Convenient and secure payment solutions are no longer just a nice-to-have; they’re an absolute necessity for businesses of all sizes. Today we will review two popular payment systems: Stripe and QuickBooks Payments. They’ve both gained considerable traction due to their ability to seamlessly facilitate transactions, offering businesses a robust set of features to handle all their payment processing needs. But how do they operate and what sets them apart? Let’s delve into that.

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Understanding Stripe

Stripe is a comprehensive payment processing solution that’s gained popularity for its simplicity and robustness. Its unique features extend beyond just accepting payments. It allows businesses to manage subscriptions, create marketplaces, and even handle in-person payments, making it a versatile tool for a wide range of businesses.

Stripe payment platform stands out due to its ease of integration with different platforms, advanced APIs, and support for multiple currencies. How it works is rather straightforward. Once integrated into a business’s website or app, it enables the secure collection of debit and credit card payments from customers worldwide. This happens in real time, with funds typically hitting the business’s bank account within a couple of days. Its versatility extends to multiple business scenarios, from an online store selling merchandise globally to a software as a service (SaaS) company managing recurring subscription fees.

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QuickBooks payment solution: QuickBooks Payments

QuickBooks Payments is another contender in the realm of payment solutions. It is a powerful tool, especially for businesses already using QuickBooks for their accounting needs, as it integrates seamlessly into the QuickBooks ecosystem. The primary goal of QuickBooks Payments is to simplify the way businesses handle their transactions, thereby streamlining their financial operations.

Unique features of QuickBooks Payments include the ability to send invoices with a “Pay Now” link, accept payments via mobile devices, and automatically update sales data in QuickBooks when a transaction is made. Its integration with QuickBooks software means that all your transaction data syncs in real time, reducing the need for manual data entry and the likelihood of errors. This seamless integration makes it particularly attractive for small to medium-sized businesses, where the simplification of financial processes can free up valuable time and resources.

Learn how to connect Stripe to QuickBooks.

A closer look at QuickBooks GoPayment

QuickBooks GoPayment is a mobile point-of-sale (mPOS) solution that falls under the umbrella of QuickBooks Payments. It allows businesses to accept credit and debit card payments on the go via a mobile device, making it a great option for businesses that operate outside of a traditional brick-and-mortar location.

Using QuickBooks GoPayment is as simple as downloading the app and connecting a card reader to your mobile device. Payments processed through GoPayment are automatically recorded and synced to your QuickBooks software, providing an integrated experience that further simplifies transaction processing. It’s a perfect fit for businesses such as food trucks, pop-up shops, or any business needing to process transactions on the move. This cohesive integration within the QuickBooks ecosystem reaffirms the flexibility and convenience that QuickBooks Payments offers to businesses.

Synder: Streamlining bookkeeping across multiple payment processors

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Kelly Gonsalves
Founder of TotallyBooked
Ecommerce is everywhere and @Synderapp makes it easy to serve everyone in ecommerce! From non-profits to professional service providers and growing ecommerce retailers, Synder simplifies serving these types of clients and sweetens the deal with their personalized partner perks!

For businesses using a variety of payment processors, keeping track of financial transactions can be challenging. This is where Synder comes in. Synder is a powerful bookkeeping tool designed to simplify and automate financial management across various payment processors, ensuring businesses maintain accurate, up-to-date records.

  • Multi-platform synchronization: One of the key features of Synder is its ability to integrate with a variety of payment processors, including Stripe, PayPal, Square, and more. This allows businesses to manage all transactions from different platforms in a centralized location. It automatically imports sales, fees, taxes, and discounts from each processor into your accounting software, keeping financial data organized and easily accessible.
  • Real-time transaction updates: Synder updates transactions in real-time, ensuring that your financial records always reflect the latest activity. This helps business owners monitor their cash flow accurately and make informed financial decisions.
  • Reconciliation made easy: Reconciling your books at the end of the month can be a time-consuming process. But with Synder, this becomes a breeze. The software matches transactions from your payment processors with the corresponding entries in your bank account, facilitating swift and easy reconciliation.
  • Advanced reporting: Synder also provides detailed financial reports, offering insights into your business’s performance. This allows business owners to identify trends, track progress, and guide strategic decision-making.
  • Data accuracy: With its automation capabilities, Synder significantly reduces the chances of human error, ensuring that your financial data is accurate and reliable.

By using Synder, businesses can save time, reduce the potential for errors, and focus more on strategic decision-making, rather than getting bogged down in the daily minutiae of bookkeeping. It’s an efficient tool that can adapt to the needs of businesses of all sizes, no matter which payment processors they use.

In-depth comparison of Stripe and QuickBooks Payments

To understand how Stripe and QuickBooks Payments measure up against each other, we need to look at several key factors that matter to businesses. Here’s how they stack up.

Ease of use

Both Stripe and QuickBooks Payments are known for their user-friendly interfaces. Stripe’s comprehensive API documentation makes it a developer’s favorite, while QuickBooks Payments seamlessly integrates with the accounting software, making it extremely easy for existing QuickBooks users.

Payment processing

Stripe accepts a wider range of payment options, including digital wallets and international payments. QuickBooks Payments focuses more on bank transfers and credit card payments, with an emphasis on seamless integration with the QuickBooks ecosystem.

Pricing

Stripe operates on a pay-as-you-go pricing model, meaning you only pay for what you use. There’s no setup or monthly fee, which appeals to many businesses. QuickBooks Payments also has a pay-as-you-go option, but it also offers a monthly rate plan that reduces the per-transaction fee, which can be more cost effective for businesses with high transaction volumes.

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Reporting and analytics

Stripe provides real-time reporting and granular insights into your data. QuickBooks Payments, on the other hand, offers simpler reporting features but has the advantage of automatic syncing with QuickBooks accounting software, offering an integrated view of your business finances.

Security

Both platforms prioritize security and comply with the Payment Card Industry Data Security Standard (PCI DSS). Stripe provides advanced fraud protection tools, while QuickBooks Payments leverages the security features inherent in the larger QuickBooks ecosystem.

Bottom line

The choice between Stripe and QuickBooks Payments will largely depend on your business needs. If you require a robust, developer-friendly platform with global payment options, Stripe might be the way to go. If you’re looking for a solution that integrates well with your accounting system, QuickBooks Payments could be your best bet.

stripe vs quickbooks payments

Alternatives to Stripe and QuickBooks Payments

While Stripe and QuickBooks Payments are significant players in the payment processing industry, they are not the only options available. Here’s a brief overview of some Quickbooks and Stripe alternatives:

PayPal

PayPal is one of the most widely used online payment platforms globally, accepted by millions of businesses in over 200 countries. This global reach makes it a compelling choice for businesses that serve international customers. PayPal is capable of handling multiple types of transactions, including online payments, in-store purchases, invoicing, and peer-to-peer transfers.

Square

Particularly popular with small businesses and individuals, Square offers an array of services, from payment processing to point-of-sale systems and even business financing. Square’s strength is in its simplicity and the comprehensiveness of its ecosystem. However, it may not be as cost-effective for businesses with high transaction volumes, and its international availability is limited.

Clover

Clover is a comprehensive point-of-sale (POS) system and payment processor that offers a range of hardware and software solutions. It’s especially popular with brick-and-mortar stores and restaurants due to its versatile POS options. Its systems can accept a wide array of payment types and include features like inventory management, employee management, and detailed reporting. 

Braintree

A PayPal service, Braintree provides businesses with a merchant account and payment gateway in one, allowing them to accept a range of payment methods including credit and debit cards, PayPal, and several popular digital wallets. It boasts excellent customization options and supports a large number of currencies, making it suitable for global businesses. 

Afterpay

Afterpay is a buy-now-pay-later service that allows customers to make purchases instantly and pay them off in four equal installments, without interest (when paid on time no extra charges are applied). For businesses, it can help increase conversion rates and order values by providing customers with a flexible payment option. It’s worth noting that Afterpay charges merchants a fee for each transaction, so it’s important to consider how this will affect your profit margins.

Each of these alternatives offers its own unique advantages and may be better suited to certain businesses depending on their specific needs. The choice of a payment processor should take into account factors like transaction volumes, international requirements, integration needs, and available resources for setup and management. But whichever of these alternatives you choose, Synder integrates with all of them.

Read our full guide to various ecommerce payment methods.

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Conclusion: Making the right choice

Selecting a payment processor is a crucial decision that can significantly impact the operational efficiency, customer experience, and bottom line of your business. Stripe and QuickBooks Payments, each with its unique strengths, present solid options for different types of businesses. However, as we’ve seen, alternatives like PayPal, Square, or Braintree also have compelling offerings that might be more aligned with certain business requirements.

As you make your decision, consider not only the transaction fees and pricing models of these platforms but also the types of payments you need to process, the need for seamless integration with your existing systems, and the geographical spread of your customer base. Keep in mind the potential for growth and scalability as your business evolves.

In the end, the right choice will be the one that meets your business’s unique needs most effectively and provides the best experience for your customers. Remember, the right payment solution is a strategic business tool that, when used effectively, can help drive your business growth and success.

Check out WooCommerce and Stripe integration article.

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