Reconciling Amazon settlements in Xero isn’t always smooth sailing. A single payout might include sales, fees, refunds, returns, and taxes all mixed together, which makes it hard to see what’s actually going on. You can sort it out manually, but that usually takes longer than it should and leaves room for errors.
A simpler way is to automate the process. With a tool like Synder, Amazon data flows directly into Xero, every transaction lands in the right place, and payouts connect with your bank feed in just a few clicks. Our 2025 research shows automation like this saves a full workday per employee each month and cuts 3–5 days off the close.
Reconciling Amazon settlements in Xero with Synder
Amazon settlements can quickly pile up, and without the right system, they turn into one of those tasks that quietly eats away at your time. Here’s how to make it manageable in Xero with Synder.
1. Create your Synder account and сonnect Amazon + Xero
Start by signing up for a Synder account. Once inside, go to the Connections tab and link both your Amazon Seller Central and Xero accounts. This establishes the foundation for the Amazon Xero integration for settlements.
2. Enable “Process payouts” in Synder
Next, go to Synder’s settings for your Amazon–Xero integration. Under the Payouts tab, enable Process payouts and select your checking account. This allows Synder to create transfers from the clearing account into Xero’s checking account automatically.
3. Sync and import Amazon settlement data
Once connected and payouts are enabled, Synder automatically imports Amazon settlement reports. These reports include sales, fees, refunds, shipping income, and taxes. Some transactions may appear in Pending status until Amazon finalizes the settlement report or confirms the bank transfer, which ensures 100% accuracy in your books.
4. Match transferred amounts in Xero’s bank feed
When Amazon sends a payout, it shows up as one line in your bank feed. Synder creates a matching transfer for the same net amount. Reconciliation then becomes a matter of confirming the match in Xero.
5. Review Per-Payout Summary and handle reserves
Synder provides a Per-Payout Summary detailing each settlement. If you see an Unidentified funds line, this usually reflects Amazon reserves or holds. These will either clear automatically in later settlements or can be adjusted manually with a journal entry.
Why using Synder beats manual reconciliation
Manually reconciling Amazon settlements in Xero is slow and error-prone. You’re stuck downloading reports, entering journal entries, dealing with taxes line by line, and trying to match deposits by hand. At scale, this process quickly turns into a bottleneck.
With Synder, the workflow looks very different:
- Automatic imports: Amazon settlements flow directly into Xero without manual data entry.
- Built-in tax mapping: VAT, GST, and sales tax lines are posted straight into Xero tax accounts for compliant reporting.
- Accurate categorization: Sales, fees, refunds, and other components are placed in the right accounts automatically.
- Bank feed matching: Payouts sync seamlessly with Xero’s bank feed, making reconciliation a quick confirmation step.
- Audit-ready records: Every transaction is captured in detail, reducing errors and ensuring clean books.
- Time saved: Automation cuts hours of manual work and speeds up reconciliation by 50%.
Skip the manual work and watch how Synder automates Amazon–Xero reconciliation from start to finish. Join a free demo and discover how much time you can save each month.
FAQ
1. How do I import Amazon settlement reports into Xero automatically?
By connecting Amazon and Xero in Synder, settlement reports are imported and broken down automatically.
2. How are Amazon fees and refunds recorded in Xero?
Synder categorizes referral fees, FBA fees, refunds, and shipping charges to the correct accounts in Xero.
3. How do I reconcile Amazon multicurrency payouts in Xero?
Synder handles foreign currency sales and converts payouts to your base currency using accurate rates taken from your payment processor.
4. How far back can I import historical Amazon settlements into Xero?
You can import historical settlements as far back as your Amazon account allows, while Synder imposes no limits on it. This feature is included for free on the Premium plan, comes with 3 months free on the Pro plan, and is available as a paid option on the Basic and Essential plans.
