1. Synder Reconciliation Flow

  2. Customizing Your Synder Settings

  3. Reconciliation flow in QuickBooks Online

Synder Reconciliation Flow

Synder prepares your books for easy reconciliation by syncing all Etsy sales/fees/refunds to the Etsy Bank Account in QuickBooks “Chart of Accounts“. 

Etsy Bank Accountis a сlearing account for transactions which records all the individual sales/expense transactions, and only when a payout* from the payment processor occurs for a certain amount – Synder creates a “Transfer” from “Clearing” to “Checking” account for exactly the same amount. 

*Payouts are the reflection of the bulk money transfers from your payment processor to the bank.

QuickBooks “prematches” the transfer from “Clearing” to Checking account for exactly the same amount to the bank statement line – on this stage QuickBooks basically makes a guess, which of the bank statement lines corresponds to a certain transaction that is created in “Checking account“, so it offers you to confirm its guess clicking “Match“. 

Customizing Your Synder Settings

Please, follow the steps below to double check your settings:

Step 1. Please make sure you have the “Clearing” (“Etsy Bank Account“) account selected as a “Bank account” in “Sales” and “Fees“.

Here’s the “Sales” tab:

Customizing Synder Settings for Etsy QuickBooks reconciliation

And here’s the “Fees tab:

Fees tab to customize settings

Step 2. Please, make sure that in the “Payouts” tab a “Checking bank account is selected for the transferring funds to.

make sure that in the Payouts tab a Checking bank account is selected for the transferring funds to

Reconciliation flow in QuickBooks Online

Once your transactions get synchronized into your QuickBooks Online for the time period you have chosen, you will be able to find them in your Clearing account in the “Chart of accounts“. 

As soon as the transfer from your “Etsy Bank Account” to your “Checking Bank Account occurs, the payout will appear in Synder and get synced automatically. 

Let”s have a look at what you get in your “Etsy Bank account“. You can see it reflects both individual charges to your clients as well as gross payout to the bank, making the balance go down to “0” (same way as your Etsy has “0” money left):

reconcile Etsy transactions in QuickBooks Online

Once Synder synchronizes the payout and its status says “synced“, go back to QuickBooks “Banking” tab and refresh bank feeds. You’ll be able to see that the “Add” option for the bank feeds record was changed to “Match” (or “Confirm“). This means that Synder did the job for you and now you are ready for smooth reconciliation, just clicking “Confirm” (or “Match“) for all of your Etsy transfers there. That”s what it will look like:

clicking Confirm (or Match) for all of your Etsy transfers for smooth reconciliation

Once you “match” all the Etsy payouts this way – you are ready to go for seamless reconciliation thanks to Synder.

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