How does Synder calculate sales tax?

Sales taxes settings with US-based QuickBooks companies

Sales taxes settings with Xero or Non-US based QuickBooks companies

  1. Default tax code

  2. Zero-rated tax code

  3. Apply generic tax code

  4. Expense tax settings

How does Synder calculate sales tax?

For e-commerce businesses, sales tax calculation may become challenging as there are many sales channels and payment platforms included in the purchase process. Synder calculates taxes based on the sales total amount and the tax amount. Synder receives this transaction information from your payment processor (for example, Stripe, Square, PayPal, IntegraPay, GoCardless, and many more other sales channels), then calculated the tax rate and matches it to the tax codes that you have in your QuickBooks or Xero accounts. Well, how to set up sales tax in your QuickBooks or Xero account using Synder? There are two different approaches for US-based companies and Non-US companies on how to synchronize sales tax in the accounting platform. Here is a closer look at it.

Sales taxes settings for US-based QuickBooks companies

To set up sales tax in QuickBooks you need to access sales tax settings. Here are 4 easy steps in your Synder account to enable this feature:

  1. Select the organization needed at the top right of the page;
  2. Press the Settings button on the left menu of the app;
  3. Choose your payment platform (if you have several connected) that you want to customize settings for;
  4. Click on the Configure button.

The majority of US QuickBooks users have the so-called automated sales tax feature, which allows QuickBooks to apply sales taxes automatically based on the address of the sale or the company address. In the case of US company, Synder can only mark products as taxable or nontaxable based on any tax coming or not coming from the payment processor. The tax percentage itself is calculated by QuickBooks Online.

However, if you want Synder to record taxes into the tax field for correct tax reporting, please enable the setting as on the screenshot below. Then Synder will do the tax calculations. If you want the tax to be simply included in the sales total, disable this feature.

Get your sales&fees accounted for to produce error-free balance sheets and P&L reports.

Sales taxes settings with Xero or Non-US based QuickBooks companies

NB: There is no way to set the taxation type (Tax Inclusive or Exclusive) in the software, it will be applied automatically based on the way they were charged by the payment processor.

Usually, when taxes are calculated on the payment processor side, Synder automatically records them in QuickBooks/Xero. However, if you do not have taxes in your Stripe, Square, PayPal, or other systems and there is nothing to record in your accounting platform, Synder tax settings may be of use.

If you are a non-US company and want to know how to add sales tax in QuickBooks, there is a step-by-step guide for setting up sales tax in Xero or QuickBooks.

First of all, click on Gear → Taxes. You will see the taxes settings in your Synder account. There are a few options for how Synder will track and calculate sales taxes:

Default tax code

If you do not have the tax with the needed percentage set up in your QuickBooks/Xero, you can specify the one that is to be used by default using the “default tax code” setting. This will secure you from failed transactions in case the tax code with the percentage needed is missing in your accounting system.

Zero-rated tax code

There is a separate setting for “zero-rated tax codes”, which is used if the tax amount coming from the payment processor is $0. So you can be certain that the tax is recorded as 0.0% Z and not as Exempt, for example.

Apply generic tax code

If you enable “generic tax code”, it will mean that all your transactions will go into your QuickBooks/Xero with the specified tax code. However, you can choose if you want the tax code to override existing taxes from your payment processor or if you want it to be applied only to transactions that are not taxable using settings 4 and 5:

  • Apply generic tax: If a transaction contains taxes

If you specify the tax code in this field, Synder will override the tax amount from your payment processor with the tax rate you specified. This setting can be used to correct tax amounts recorded in the payment processor.

  • Apply generic tax: If the transaction does not contain taxes

If you specify the tax in this field Synder will apply a tax only to the transactions that do not have tax on the payment platform side. 

Expense tax settings in QuickBooks

Finally, there is a killer feature of the app: taxes on fees of payment processors. Some jurisdictions require businesses to pay these fees for the transactions processed by payment providers. Learn more about how to apply taxes on fees in QuickBooks.

Congratulations, you have set up the app to apply taxes to any synced Sales transaction!

If you have any other questions, please use the contacts specified in the footer of the page or, alternatively, initiate our in-app support chat. We will be more than happy to help.

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