If you run a business or handle its data side, you must know how important it is to have accurate and real-time data at your disposal. It can keep your business on a stable track. That’s because, when it comes to bookkeeping and accounting, what lays the foundation of strong financial health is the effective handling of large volumes of data related to your business.
Want to know some of the top choices of data entry software among Texas businesses? Let’s explore them in this blog and understand how these tools can directly benefit your business.
Why data entry software is important for your business
Research shows that almost 40% of accountants spend more than 20 hours per week on manual data entry tasks. Meanwhile, studies also revealed that businesses automating their data entry processes can see a significant reduction in errors and a 30% time-saving, and those leveraging AI are benefitting even more. This is why the right data entry software is more of a necessity than a luxury.
Your business can’t afford inefficient data entry. Whether it’s managing customer details, sales transactions, or financial records, manual entry creates unnecessary risks. A simple mistake can cost you big. You need software that makes data entry fast, accurate, and seamless. The right software will automate data collection, cut down on human error, and give you real-time updates. It’ll save your team time so they can focus on growing your business, not crunching numbers.
Moving ahead, let’s look at specific tools that can streamline your workflow and enhance your business operations.
Best data entry software in Texas
Here’s what you need to know about the best data entry software options for Texas businesses. Each of these options has a specific set of features that can help your business stay ahead.
Microsoft Excel – spreadsheets as we know them
Excel is great for basic data entry tasks, especially if your data isn’t too complex. You can organize information, use formulas for calculations, and even set up simple automation with macros.
- How it works for you: If you’re managing simple spreadsheets or tracking basic transactions, Excel is a quick, customizable option.
- Why you need it: It’s already integrated into many Texas businesses, and it’s easy to use for small-scale operations.
- When to use it: You can use it for your business when your data volume is minimal or moderate, and you are simply in the startup phase.
Google Sheets – shareable spreadsheets your team can co-edit
If you need a tool that lets your team work together in real time, Google Sheets is your solution. Google Sheets offers a cloud-based platform, meaning your team can access and edit documents from anywhere, anytime. It’s perfect for remote teams that need to stay in sync.
- How it works for you: Google Sheets is especially useful when multiple people are handling data entry tasks at once. You can set up simple data validation rules to reduce errors.
- Why you need it: No more emailing versions back and forth—everyone works in one document, and everything saves automatically.
- When to use it: If your business has more to do with basic data entry and doesn’t involve complex and large data sets, then Google Sheets can be of great help.
Synder – accurate multi-channel data synchronization and entry to your accounting system
Synder is a game-changer for retail and subscription-based businesses. If you’re tired of manually reconciling your sales, payments, and invoices, Synder automates it all for you. It integrates with over 30 sales and payment channels like Shopify, PayPal, Amazon, or Stripe and syncs your data directly into your accounting system like QuickBooks, Xero, or Sage Intacct.
- How it works for you: With Synder, managing your finances is effortless. The software pulls data from your ecommerce platforms and payment gateways and automatically organizes it in your accounting system—no manual entry needed!
Take control with Synder’s Smart Rules, letting you customize workflows for categorizing transactions, applying tax rates, and more. Made a mistake? The Rollback feature lets you undo synced transactions in one click.
- Why you need it: Synder reduces manual work saving you about 40 hours monthly, automates the reconciliation process, and keeps your books accurate without lifting a finger.
- When to use it: Synder is best for various industries and companies of different sizes, serving SMEs as well as large corporate organizations. No matter how big or small your business is, Synder ensures your financials stay accurate and organized at scale.
Streamline your data entry now—sign up for a 15-day free trial or book a spot at a Weekly Public Demo to see how Synder can meet your business needs.
Zerion Software – data entry tool for field inspections, complex research and compliance
Zerion Software offers an easy-to-use interface for data entry automation. It’s an advanced solution that can allow you to collect and organize data from various sources like forms, APIs, and spreadsheets (Zoho, Dropbox, Slack, etc.) even when offline and enter and sync data easily in its iFormBuilder. It’s perfect for businesses looking to automate data entry tasks for inspections, efficient work order and asset management.
- How it works for you: Zerion Software helps automate the entry of data from and sends it directly to your business systems. You can fill out forms in it through AI-supported voice-to-text features for greater accuracy. It can also help you add forms and sheets and extract needed data like signatures, names, or even photos and assemble them elsewhere or share them using webhooks.
- Why you need it: With Zerion, you can reduce the need for manual or typing-involving data entry, save time, and reduce errors.
- When to use it: If you are a Texas business dealing with high data volumes, field operations, or scenarios where you need offline data entry and syncing capabilities, then Zerion can be a good choice for data entry.
DocSumo – automatic conversion of physical documents to digital data
If you still deal with a lot of paper-based documents, DocSumo is the tool that will save you hours. DocSumo uses AI to scan and extract data from invoices, receipts, contracts, and other paperwork. It converts them into digital data automatically, eliminating the need for manual entry.
- How it works for you: DocSumo automates the process of data collection from physical documents, making it easy to enter key information into your system without manual input.
- Why you need it: This is essential for businesses dealing with large volumes of paper, like invoices and receipts, without losing valuable time on manual data entry.
- When to use it: If you are a business in Texas dealing with physical invoices, receipts, or contracts in black and white and you want to enter the data into your digital systems, DocSumo can be a major time-saver. However, these need to be structured documents, so pick them accordingly.
Entrypoint i4 – tool to build data entry tools and web applications
If your business is on the larger side, you’ll need an enterprise-level cloud-based data entry system that can handle complex operations. Entrypoint i4 is just that.
- How it works for you: Entrypoint i4 automates everything from bulk data processing to real-time validation as it supports electronic data capture and allows you to build custom data entry tools and web applications and adapt them to your preferences. It integrates with various enterprise data entry systems to streamline your operations.
- Why you need it: It has special features like instant error detection, re-key verification, flagging, and a host of data entry tools that you can access anytime and anywhere.
- When to use it: If you are a business with multiple departments and need to build, design, or deploy custom data entry tools and web applications, then Entrypoint i4 can handle all your needs.
Salesforce – complex CRM to bring your multi-team data in one place
While Salesforce is primarily a CRM, it’s also great for managing customer data entry. It helps automate the collection and input of customer information, from sales leads to customer interactions, and integrates seamlessly with your marketing and accounting systems.
- How it works for you: If you’re looking to keep track of customer relationships alongside your financial data, Salesforce automates the entry and management of key customer information.
- Why you need it: Integrate your sales, marketing, and accounting data into a single platform to get a 360-degree view of your business and improve decision-making.
- When to use it: If you’re growing your customer base and need to track detailed customer data while automating entry into other systems, Salesforce is the right tool. It’s good for businesses that are in a growth stage and need to collaborate across different departments.
Wrap up
In short, time is money, and manual data entry can cost you both. That’s why using data entry software has become essential. Whether you’re an ecommerce business owner or running a larger operation, the right software can change the way you manage your business’s financial data.
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