In case you sell internationally and you are UK based, this guide is for you and it will explain to you how the rules engine may help you to calculate VAT for your sales based on the shipping address country or region. 

With a smart rules engine, you will be able to select what tax rate should or should not be applied to the sale for the UK, EU, US, or other countries.

Note: Synder supports multicurrency as well, so you are good at this point.

Note 2: At the moment smart rules are only available for the QBO accounting platform.

Overview:

  1. Select the needed rules template

  2. Customize rules template according to your needs

  3. Sync and check the result in your accounting software

Select the needed rules template

Go to the Smart rules tab on the left menu → Templates → Taxes for the UK

Rule templates

You may set a tax either for Sales Receipts, or Invoices (you can enable both rules if needed), so feel free to choose the one you need by clicking on the Try it now button or Preview to see what it will look like.

Customize rules template according to your needs

Below is an example of how it works for Sales Receipts. Though, the process is the same for Invoices.

a) Click on Try it now to customize the Sales Receipt template according to your needs. You will see the rule depicted below. The rule will work in the following way:
Starts when” block: Anytime Synder creates Sales Receipt
IF” block (1) :  If shipping address country contains “GB” or “Great Britain”
THEN” block (2): Synder applies the tax code selected in the “then” block.
But if the address doesn’t contain any of the listed above, Synder will go to the next “IF” block and check the condition of it and so on.

How it works for Sales Receipts

b) Click any “IF” block and change the country trigger words according to your needs (specify UK instead of GB for example).

Click any “IF” block and change the country trigger words according to your needs

c) Then click “THEN” block -> select Set QuickBooks entity data -> select the tax code needed accordingly. 

 Then click “THEN” block -> select Set QuickBooks entity data -> select the tax code needed accordingly.

d) In the popped up window, go to the Tax tab, choose the Tax Calculation Type (e.g., Exclusive of Tax) select the tax needed from the dropdown and click on Submit to save the changes.

Note: The Tax you need should be created in your accounting software first, if it is missing.

UK, EU, and US as an example

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e) Click on Update Rule to save the changes

Click on Update Rule to save the changes

Sync and check the result in your accounting software

Synchronize transactions with different VAT rates to your books

To check the results in your accounting software and make sure the Tax is applied automatically, synchronize a test transaction in the Transactions tab of the left-hand side menu in Synder, hit Show details and then Show in QB. Here you go:

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Congrats, you did it!


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