Multicurrency transactions in Summary Sync mode

This guide explains how Synder handles multicurrency transactions in Summary Sync mode and how to configure the appropriate setup based on your payout flow. 

Use this guide if you:

  • Use Summary Sync mode in Synder
  • Process sales in multiple currencies
  • Need to convert multicurrency transactions into the home currency and sync home currency summaries only
  • Need to route transactions by currency to separate clearing and checking accounts

Depending on your payout flow, choose one of the following multicurrency configurations in Synder: 

  • Option 1: Multicurrency disabled
  • Option 2: Multicurrency enabled

The appropriate setup depends on how your payment processor sends payouts to your bank accounts. This applies to any supported payment platform or gateway. The examples below use Stripe for reference. 

Option 1: Multicurrency Disabled

Use this setup if you receive payments in multiple currencies, but all payouts are converted and deposited into one bank account in a single currency. 

Even if customers pay in different currencies, your accounting records remain in one home currency because the payout is received in a single currency. 

How This Setup Works

  • Customers pay in multiple currencies. 
  • The payment platform converts the amounts before payout. 
  • Your bank receives one payout in your home currency. 
  • Synder syncs one summary in your home currency. 

Example scenario

A business receives the following sales during the day:

  • $100 USD
  • $100 CAD
  • $100 AUD

The payment processor converts all amounts into USD before payout:

  • $100 USD
  • $75 USD
  • $66 USD

The final payout deposited into the bank account is $241 USD. Synder will use the same conversion rates provided by the payment platform (when technically available) and will record the 241 USD in sales according to your mapping as a Journal Entry (for QuickBooks Online) or an Invoice/Credit note (for Xero).

As a result, you can fully reconcile the payout in your accounting platform because the synced summary matches the exact amount deposited into your bank account.

How to Configure this Setup: Keep Muticurrency disabled

  1. Open Settings from the left-side menu.
  2. Go to Mapping.
  3. Make sure multicurrency is disabled.
  4. Configure your standard mapping.

Multicurrency is disabled by default in all Synder organizations. Synder will automatically sync summaries converted into the home currency. 

Option 2: Multicurrency Enabled

Use this setup if you receive payments in multiple currencies and your payment processor sends payouts in separate currencies without conversion. 

This setup is appropriate if you maintain separate bank accounts for different currencies. 

How This Setup Works

  • Customers pay in multiple currencies. 
  • The payment platform does not convert payouts.
  • Each currency is deposited into a separate bank account.
  • Synder creates separate Journal Entries or Invoices/Credit Notes for each currency.

Example scenario

A business receives the following sales during the day:

  • $100 USD
  • $80 CAD
  • $300 AUD

The payment processor doesn’t convert sales amounts and sends them in different currencies to 3 different bank accounts in USD, CAD and AUD accordingly.

So, your bank account receives:

  • $100 USD → USD bank account
  • $80 CAD → CAD bank account
  • $300 AUD → AUD bank account

If Multicurrency is enabled and separate mappings are created for each currency using separate clearing and checking accounts, Synder does not perform currency conversion. It will create 1 summary for $100 USD, $80 CAD and $300 AUD with separate journal entries (for QuickBooks Online) or invoices/credit notes (for Xero) and send it to the books.

Example summary flow for USD

The same logic applies to each configured currency. 

USD Daily Summary

  • +$100 to Clearing 
  • +$100 to Sales 
  • -$100 from Clearing 
  • +$100 to Checking 

As a result, you will be able to seamlessly reconcile each of your checking accounts with the numbers supplied by Synder. Each currency will maintain separate accounting records. 

Configure this setup: Multicurrency Enabled

Enable Multicurrency

  1. Open Settings from the left-side menu. 
  2. Go to Mapping. 
  3. Locate Multicurrency
  4. Enable Multicurrency

Note: If Synder detects payouts in multiple currencies, a notification banner appears suggesting multicurrency setup. 

Create Mappings for Each Currency

After enabling Multicurrency, configure mappings for each currency. 

  • Open Mappings list from the left-side menu
  • Click the currency dropdown at the top right corner of the mapping list
  • Click Add new currency
  • Select the required currency
  • Select one of the options:
    • Copy all accounts from the home currency mapping
    • Map accounts manually from scratch
  • Click Add Mapping
  • Repeat the same steps for other currencies as well.

After adding and saving the mapping for a non-home currency, it will appear in the dropdown on the mapping page. You can switch between currency mappings or add additional currencies at any time. 

Note: You can map a specific source currency to either a home currency account or to a source currency account. The sync will not go through if, for example, your home currency is USD and you map USD sales to NZD accounts.

That’s it! After following these steps, Synder will aggregate the data in summaries according to their currencies and will create separate Journal Entries or Invoices/Credit notes for each currency. 

Important Notes

  • Multicurrency Cannot Be Disabled

    Once Multicurrency is enabled in Synder, it cannot be disabled. If you decide to synchronize summaries in home currency only after having multicurrency enabled, create a new organization. 

FAQ

  • Can I edit mapping for specific currencies?

    Yes. You can customize mappings for each of the currency at any time. After updating mappings, rebuild existing summaries to apply the changes. Check out this guide for step-by-step instructions on how to rebuild summaries.
  • Can I use the same clearing account for multiple currencies, if I have multicurrency enabled?

    This is not recommended.

For original currency summaries, create separate clearing accounts for each currency to simplify reconciliation and maintain accurate balances.

  • Can I use multicurrency sync if my accounting platform home currency differs from my payout currency?

    Yes. Synder supports workflows where the accounting home currency differs from the settlement currency. If the exchange rates are not available in payment processor, the accounting platform’s internal exchange rates are used instead.

Reach out to Synder Team via online support chat or email with any questions you have – we are always happy to help you!

Author

Leave a Reply

Your email address will not be published. Required fields are marked *