![\"\"](\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2019\/02\/image-40-1024x494.png\")
<\/figure>\n\n\n\n![\"\"](\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2019\/02\/image-35-1024x350.png\")
<\/figure>\n\n\n\n![\"\"](\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2019\/02\/image-44-1024x514.png\")
<\/figure>\n\n\n\n![\"\"](\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2019\/02\/image-43-1024x610.png\")
<\/figure>\n\n\n\n3. Invoices<\/strong><\/h2>\n\n\n\n![\"\"](\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2019\/02\/image-30-1024x552.png\")
<\/figure>\n\n\n\n\n- Apply payments to unpaid Invoice\/Bill transactions *<\/strong> \u2013 When enabled, Synder automatically applies payments that match unpaid invoices or bills, ensuring they are closed correctly.<\/li>\n\n\n\n
- Cancel sync if there is no matching open invoice found for a payment<\/strong>* \u2013 If a payment doesn\u2019t match any open invoice, it won\u2019t sync, preventing incorrect entries.<\/li>\n\n\n\n
- Sync unpaid (open) invoices * <\/strong>\u2013 When enabled, Synder syncs open invoices with QuickBooks Online. Incoming payments are automatically applied to the correct invoice and marked as paid in your books when Apply payments to unpaid invoices <\/strong>is enabled.<\/li>\n\n\n\n
- Sync zero invoices<\/strong>* \u2013 When enabled, invoices with zero line amounts or total amounts are imported and synced.<\/li>\n<\/ol>\n\n\n\n
4.<\/strong> <\/strong>Products and Services<\/strong><\/h2>\n\n\n\n![\"\"](\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2019\/02\/image-31-1024x616.png\")
<\/figure>\n\n\n\n\n- Record transactions with Original\/Common product\/service name and SKU<\/strong> \u2013 Choose whether Synder records transactions using the original product name or a common product name. Synder matches original names to existing products by name or SKU, or creates a new product if a match is not found. Common product names help standardize future transactions.<\/span><\/li>\n\n\n\n
- If original product is missing<\/strong> \u2013 If the original product is missing in the sales platform, Synder will use the item or SKU. Configure product search priority<\/strong> \u2013 Allows you to define whether Synder searches by SKU or product name first when matching products between Stripe and QuickBooks Online. See our guide for more details Product Search Priority<\/strong><\/a>.<\/li>\n\n\n\n
- If the matching product is not found,<\/strong>* \u2013 If the matching product doesn\u2019t exist in QuickBooks Online, Synder either creates a new product or cancels the transaction sync.<\/li>\n\n\n\n
- Assign product type<\/strong> \u2013 Select the product type for newly created items: Non-inventory, Inventory, or Service. See more details about inventory below.<\/li>\n\n\n\n
- Assign income account <\/strong>\u2013 <\/strong>Select the income account that will be used for this product.<\/li>\n\n\n\n
- Assign expense account<\/strong> \u2013 Select the expense account that will be used for this product.<\/li>\n\n\n\n
- Get product name from transaction or order description<\/strong> \u2013 When enabled, Synder pulls the product name from the transaction or order description, such as Stripe charge details, ensuring accurate product mapping.<\/li>\n<\/ol>\n\n\n\n
<\/p>\n\n\n\n
Inventory<\/h3>\n\n\n\n
Synder supports inventory tracking<\/strong>, but inventory items must already exist in QuickBooks Online, and their names must exactly match the names in your payment processor. Synder cannot create inventory items because QuickBooks requires a Quantity on Hand (starting stock level), which Synder cannot access. Existing inventory items will sync correctly, and QuickBooks will automatically update their stock levels. See our guide for more details Managing Products and Services with Synder \u2013 Per Transaction Sync<\/a>.<\/p>\n\n\n\n![\"\"](\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2019\/02\/image-39-1024x499.png\")
<\/figure>\n\n\n\n\n- Select an income account to track sales for the inventory product.<\/li>\n\n\n\n
- Select a Cost of Goods Sold account to track the cost for the inventory product.<\/li>\n\n\n\n
- Select the inventory start date that Synder will use when creating the new inventory product. Please note that posting sales of inventory products, which occurred before the set inventory start date, will fail.<\/li>\n\n\n\n
- Select the initial Quantity on Hand that Synder will use when creating the new inventory product.<\/li>\n\n\n\n
- Select an inventory Asset account to track the cost of purchased products.<\/li>\n\n\n\n
- Select an inventory adjustment account to track shrinkage or different write-offs.<\/li>\n<\/ol>\n\n\n\n
5. Product mapping *<\/strong><\/h2>\n\n\n\n
<\/strong>Synder can identify existing products in your accounting company and apply them to transactions. If product names in your payment system and accounting company don\u2019t match 100%, fill in the product names from your payment platform in the right field to map them to product names from your QuickBooks Online in the left field. Check out an additional guide about Product mapping feature<\/a>.
<\/p>\n\n\n\n![\"\"](\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2019\/02\/image-33-1024x403.png\")
<\/figure>\n\n\n\n6. Taxes tab settings<\/strong><\/h2>\n\n\n\n<\/p>\n\n\n\n
Sales taxes settings for US-based QuickBooks Online companies<\/strong><\/p>\n\n\n\nMost QuickBooks Online users in the U.S. use Automated Sales Tax, which allows QuickBooks Online to apply sales tax automatically based on the sale or company address. QuickBooks Online calculates the tax rate automatically.<\/p>\n\n\n\n
To have Synder record taxes in the tax field for accurate reporting, enable this setting as shown below. If you prefer the tax to be recorded as a line item, leave this feature disabled. <\/p>\n\n\n\n![\"\"](\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2019\/02\/image-38-1024x424.png\")
<\/figure>\n\n\n\n<\/p>\n\n\n\n
Sales taxes settings for Non-US-based QuickBooks companies<\/strong><\/p>\n\n\n\nWhen your payment processor calculates taxes, Synder automatically records them in QuickBooks Online. If your payment processor (such as Stripe, Square, or PayPal) does not calculate taxes, use Synder tax settings to apply and record taxes in QuickBooks Online. Check out more about How sales tax works in Synder<\/a>.<\/p>\n\n\n\n![\"\"](\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2019\/02\/image-41-1024x348.png\")
<\/figure>\n\n\n\n![\"\"](\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2019\/02\/image-42-1024x475.png\")
<\/figure>\n\n\n\n<\/p>\n\n\n\n
7. Fees<\/strong><\/h2>\n\n\n\n![\"\"](\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2019\/02\/image-37-1024x348.png\")
<\/figure>\n\n\n\n\n- Clearing account<\/strong> \u2013 Select the clearing account where Stripe fees are recorded. Use the same account as the Sales clearing account to keep all related transactions consistent.<\/li>\n\n\n\n
- Vendor<\/strong> \u2013 Select a QuickBooks Online vendor to assign Stripe fees. Choose an existing vendor or enter a custom name to group all Stripe fees under one vendor.<\/li>\n\n\n\n
- Category<\/strong> \u2013 Select the expense category in QuickBooks Online for Stripe fees to track and report processing costs accurately.<\/li>\n<\/ol>\n\n\n\n
<\/p>\n\n\n\n
8. Application Fees<\/strong><\/h2>\n\n\n\nApplication fees are expenses for your customers when they use a third-party app to pay on your platform. For example, if you process a $40 payment through Stripe and a third-party app charges a 0.5% fee ($0.20), and Stripe takes its fee (e.g., $1.46), the net amount is $38.34.<\/p>\n\n\n\n![\"\"](\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2019\/02\/image-34-1024x349.png\")
<\/figure>\n\n\n\n\n- Clearing account<\/strong> \u2013 Select the clearing account where application fees are recorded. Use the same account as the Sales clearing account to keep records consistent.<\/li>\n<\/ol>\n\n\n\n
\n- Category<\/strong> \u2013 Select the expense category in QuickBooks Online for application fees to track and report platform-related charges accurately.<\/li>\n<\/ol>\n\n\n\n
<\/p>\n\n\n\n
9. Expenses<\/strong><\/h2>\n\n\n\n![\"\"](\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2019\/02\/image-36-1024x351.png\")
<\/figure>\n\n\n\n\n- Clearing account<\/strong> \u2013 Allows the selection of the clearing account where expenses are recorded in your books. Use the same account as the Sales clearing account to keep your records consistent.<\/li>\n<\/ol>\n\n\n\n
\n- Generic Vendor<\/strong> \u2013 When ON, all expenses are assigned to a default vendor instead of creating a new vendor for each transaction. Choose an existing vendor or enter a custom name.<\/li>\n<\/ol>\n\n\n\n
\n- Category<\/strong> \u2013 Select the expense category in QuickBooks for these transactions to track and report expenses accurately.<\/li>\n<\/ol>\n\n\n\n
<\/p>\n\n\n\n
10. Payouts<\/strong><\/h2>\n\n\n\n![\"\"](\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2019\/02\/image-32-1024x348.png\")
<\/figure>\n\n\n\nThe Payouts tab tracks Stripe payouts\u2014bulk transfers from your payment processor to your bank (daily, weekly, monthly, etc.). Synder records these as transfers from the clearing account to your checking account. Syncing payouts with sales and expenses helps reflect actual cash flow and simplifies reconciliation.<\/p>\n\n\n\n
\n- Process payouts<\/strong> \u2013 When enabled, Synder tracks Stripe payouts and creates transfers to your checking account. When deactivated, payouts are not synced to your books, and the clearing account won\u2019t be cleared automatically by payouts.<\/li>\n\n\n\n
- Transfer Funds To<\/strong> \u2013 Select the QuickBooks Online checking account where the Stripe payouts are deposited.<\/li>\n<\/ol>\n\n\n\n
11. Multicurrency<\/strong><\/h2>\n\n\n\nSynder supports multicurrency. While Synder doesn\u2019t perform currency conversions itself, it transfers conversion rates from your payment processor to QuickBooks Online to avoid discrepancies. Conversion rates can differ between QuickBooks Online and Stripe on the same day, so recording the rate from the source is important. <\/p>\n\n\n\n
Note: If the conversion rate is not available from the integration, we will use the rates available on the accounting software<\/em><\/p>\n\n\n\nSet up your accounts to reflect real-world money flow\u2014for example, use separate checking accounts if payouts are in different currencies. Typically, payouts are in a single currency, while sales can occur in multiple currencies.<\/strong><\/p>\n\n\n\nYou can find how to customize Multiple Currencies here in the Multicurrency tab. Check how to Synchronize Multicurrency Transactions in QuickBooks Correctly<\/a>.<\/strong><\/p>\n\n\n\n![\"\"](\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2019\/02\/image-45-1024x541.png\")
<\/figure>\n\n\n\n<\/p>\n\n\n\n
Additional Settings<\/strong><\/h2>\n\n\n\n
<\/figure>\n\n\n\n- \n
- Apply payments to unpaid Invoice\/Bill transactions *<\/strong> \u2013 When enabled, Synder automatically applies payments that match unpaid invoices or bills, ensuring they are closed correctly.<\/li>\n\n\n\n
- Cancel sync if there is no matching open invoice found for a payment<\/strong>* \u2013 If a payment doesn\u2019t match any open invoice, it won\u2019t sync, preventing incorrect entries.<\/li>\n\n\n\n
- Sync unpaid (open) invoices * <\/strong>\u2013 When enabled, Synder syncs open invoices with QuickBooks Online. Incoming payments are automatically applied to the correct invoice and marked as paid in your books when Apply payments to unpaid invoices <\/strong>is enabled.<\/li>\n\n\n\n
- Sync zero invoices<\/strong>* \u2013 When enabled, invoices with zero line amounts or total amounts are imported and synced.<\/li>\n<\/ol>\n\n\n\n
4.<\/strong> <\/strong>Products and Services<\/strong><\/h2>\n\n\n\n
<\/figure>\n\n\n\n- \n
- Record transactions with Original\/Common product\/service name and SKU<\/strong> \u2013 Choose whether Synder records transactions using the original product name or a common product name. Synder matches original names to existing products by name or SKU, or creates a new product if a match is not found. Common product names help standardize future transactions.<\/span><\/li>\n\n\n\n
- If original product is missing<\/strong> \u2013 If the original product is missing in the sales platform, Synder will use the item or SKU. Configure product search priority<\/strong> \u2013 Allows you to define whether Synder searches by SKU or product name first when matching products between Stripe and QuickBooks Online. See our guide for more details Product Search Priority<\/strong><\/a>.<\/li>\n\n\n\n
- If the matching product is not found,<\/strong>* \u2013 If the matching product doesn\u2019t exist in QuickBooks Online, Synder either creates a new product or cancels the transaction sync.<\/li>\n\n\n\n
- Assign product type<\/strong> \u2013 Select the product type for newly created items: Non-inventory, Inventory, or Service. See more details about inventory below.<\/li>\n\n\n\n
- Assign income account <\/strong>\u2013 <\/strong>Select the income account that will be used for this product.<\/li>\n\n\n\n
- Assign expense account<\/strong> \u2013 Select the expense account that will be used for this product.<\/li>\n\n\n\n
- Get product name from transaction or order description<\/strong> \u2013 When enabled, Synder pulls the product name from the transaction or order description, such as Stripe charge details, ensuring accurate product mapping.<\/li>\n<\/ol>\n\n\n\n
<\/p>\n\n\n\n
Inventory<\/h3>\n\n\n\n
Synder supports inventory tracking<\/strong>, but inventory items must already exist in QuickBooks Online, and their names must exactly match the names in your payment processor. Synder cannot create inventory items because QuickBooks requires a Quantity on Hand (starting stock level), which Synder cannot access. Existing inventory items will sync correctly, and QuickBooks will automatically update their stock levels. See our guide for more details Managing Products and Services with Synder \u2013 Per Transaction Sync<\/a>.<\/p>\n\n\n\n
<\/figure>\n\n\n\n- \n
- Select an income account to track sales for the inventory product.<\/li>\n\n\n\n
- Select a Cost of Goods Sold account to track the cost for the inventory product.<\/li>\n\n\n\n
- Select the inventory start date that Synder will use when creating the new inventory product. Please note that posting sales of inventory products, which occurred before the set inventory start date, will fail.<\/li>\n\n\n\n
- Select the initial Quantity on Hand that Synder will use when creating the new inventory product.<\/li>\n\n\n\n
- Select an inventory Asset account to track the cost of purchased products.<\/li>\n\n\n\n
- Select an inventory adjustment account to track shrinkage or different write-offs.<\/li>\n<\/ol>\n\n\n\n
5. Product mapping *<\/strong><\/h2>\n\n\n\n
<\/strong>Synder can identify existing products in your accounting company and apply them to transactions. If product names in your payment system and accounting company don\u2019t match 100%, fill in the product names from your payment platform in the right field to map them to product names from your QuickBooks Online in the left field. Check out an additional guide about Product mapping feature<\/a>.
<\/p>\n\n\n\n<\/figure>\n\n\n\n6. Taxes tab settings<\/strong><\/h2>\n\n\n\n
<\/p>\n\n\n\n
Sales taxes settings for US-based QuickBooks Online companies<\/strong><\/p>\n\n\n\n
Most QuickBooks Online users in the U.S. use Automated Sales Tax, which allows QuickBooks Online to apply sales tax automatically based on the sale or company address. QuickBooks Online calculates the tax rate automatically.<\/p>\n\n\n\n
To have Synder record taxes in the tax field for accurate reporting, enable this setting as shown below. If you prefer the tax to be recorded as a line item, leave this feature disabled. <\/p>\n\n\n\n
<\/figure>\n\n\n\n<\/p>\n\n\n\n
Sales taxes settings for Non-US-based QuickBooks companies<\/strong><\/p>\n\n\n\n
When your payment processor calculates taxes, Synder automatically records them in QuickBooks Online. If your payment processor (such as Stripe, Square, or PayPal) does not calculate taxes, use Synder tax settings to apply and record taxes in QuickBooks Online. Check out more about How sales tax works in Synder<\/a>.<\/p>\n\n\n\n
<\/figure>\n\n\n\n<\/figure>\n\n\n\n<\/p>\n\n\n\n
7. Fees<\/strong><\/h2>\n\n\n\n
<\/figure>\n\n\n\n- \n
- Clearing account<\/strong> \u2013 Select the clearing account where Stripe fees are recorded. Use the same account as the Sales clearing account to keep all related transactions consistent.<\/li>\n\n\n\n
- Vendor<\/strong> \u2013 Select a QuickBooks Online vendor to assign Stripe fees. Choose an existing vendor or enter a custom name to group all Stripe fees under one vendor.<\/li>\n\n\n\n
- Category<\/strong> \u2013 Select the expense category in QuickBooks Online for Stripe fees to track and report processing costs accurately.<\/li>\n<\/ol>\n\n\n\n
<\/p>\n\n\n\n
8. Application Fees<\/strong><\/h2>\n\n\n\n
Application fees are expenses for your customers when they use a third-party app to pay on your platform. For example, if you process a $40 payment through Stripe and a third-party app charges a 0.5% fee ($0.20), and Stripe takes its fee (e.g., $1.46), the net amount is $38.34.<\/p>\n\n\n\n
<\/figure>\n\n\n\n- \n
- Clearing account<\/strong> \u2013 Select the clearing account where application fees are recorded. Use the same account as the Sales clearing account to keep records consistent.<\/li>\n<\/ol>\n\n\n\n
- \n
- Category<\/strong> \u2013 Select the expense category in QuickBooks Online for application fees to track and report platform-related charges accurately.<\/li>\n<\/ol>\n\n\n\n
<\/p>\n\n\n\n
9. Expenses<\/strong><\/h2>\n\n\n\n
<\/figure>\n\n\n\n- \n
- Clearing account<\/strong> \u2013 Allows the selection of the clearing account where expenses are recorded in your books. Use the same account as the Sales clearing account to keep your records consistent.<\/li>\n<\/ol>\n\n\n\n
- \n
- Generic Vendor<\/strong> \u2013 When ON, all expenses are assigned to a default vendor instead of creating a new vendor for each transaction. Choose an existing vendor or enter a custom name.<\/li>\n<\/ol>\n\n\n\n
- \n
- Category<\/strong> \u2013 Select the expense category in QuickBooks for these transactions to track and report expenses accurately.<\/li>\n<\/ol>\n\n\n\n
<\/p>\n\n\n\n
10. Payouts<\/strong><\/h2>\n\n\n\n
<\/figure>\n\n\n\nThe Payouts tab tracks Stripe payouts\u2014bulk transfers from your payment processor to your bank (daily, weekly, monthly, etc.). Synder records these as transfers from the clearing account to your checking account. Syncing payouts with sales and expenses helps reflect actual cash flow and simplifies reconciliation.<\/p>\n\n\n\n
- \n
- Process payouts<\/strong> \u2013 When enabled, Synder tracks Stripe payouts and creates transfers to your checking account. When deactivated, payouts are not synced to your books, and the clearing account won\u2019t be cleared automatically by payouts.<\/li>\n\n\n\n
- Transfer Funds To<\/strong> \u2013 Select the QuickBooks Online checking account where the Stripe payouts are deposited.<\/li>\n<\/ol>\n\n\n\n
11. Multicurrency<\/strong><\/h2>\n\n\n\nSynder supports multicurrency. While Synder doesn\u2019t perform currency conversions itself, it transfers conversion rates from your payment processor to QuickBooks Online to avoid discrepancies. Conversion rates can differ between QuickBooks Online and Stripe on the same day, so recording the rate from the source is important. <\/p>\n\n\n\n
Note: If the conversion rate is not available from the integration, we will use the rates available on the accounting software<\/em><\/p>\n\n\n\n
Set up your accounts to reflect real-world money flow\u2014for example, use separate checking accounts if payouts are in different currencies. Typically, payouts are in a single currency, while sales can occur in multiple currencies.<\/strong><\/p>\n\n\n\n
You can find how to customize Multiple Currencies here in the Multicurrency tab. Check how to Synchronize Multicurrency Transactions in QuickBooks Correctly<\/a>.<\/strong><\/p>\n\n\n\n
<\/figure>\n\n\n\n<\/p>\n\n\n\n
Additional Settings<\/strong><\/h2>\n\n\n\n
- Transfer Funds To<\/strong> \u2013 Select the QuickBooks Online checking account where the Stripe payouts are deposited.<\/li>\n<\/ol>\n\n\n\n
- Process payouts<\/strong> \u2013 When enabled, Synder tracks Stripe payouts and creates transfers to your checking account. When deactivated, payouts are not synced to your books, and the clearing account won\u2019t be cleared automatically by payouts.<\/li>\n\n\n\n
- Category<\/strong> \u2013 Select the expense category in QuickBooks for these transactions to track and report expenses accurately.<\/li>\n<\/ol>\n\n\n\n
- Generic Vendor<\/strong> \u2013 When ON, all expenses are assigned to a default vendor instead of creating a new vendor for each transaction. Choose an existing vendor or enter a custom name.<\/li>\n<\/ol>\n\n\n\n
- Clearing account<\/strong> \u2013 Allows the selection of the clearing account where expenses are recorded in your books. Use the same account as the Sales clearing account to keep your records consistent.<\/li>\n<\/ol>\n\n\n\n
- Category<\/strong> \u2013 Select the expense category in QuickBooks Online for application fees to track and report platform-related charges accurately.<\/li>\n<\/ol>\n\n\n\n
- Vendor<\/strong> \u2013 Select a QuickBooks Online vendor to assign Stripe fees. Choose an existing vendor or enter a custom name to group all Stripe fees under one vendor.<\/li>\n\n\n\n
- Clearing account<\/strong> \u2013 Select the clearing account where Stripe fees are recorded. Use the same account as the Sales clearing account to keep all related transactions consistent.<\/li>\n\n\n\n
- If original product is missing<\/strong> \u2013 If the original product is missing in the sales platform, Synder will use the item or SKU. Configure product search priority<\/strong> \u2013 Allows you to define whether Synder searches by SKU or product name first when matching products between Stripe and QuickBooks Online. See our guide for more details Product Search Priority<\/strong><\/a>.<\/li>\n\n\n\n
- Cancel sync if there is no matching open invoice found for a payment<\/strong>* \u2013 If a payment doesn\u2019t match any open invoice, it won\u2019t sync, preventing incorrect entries.<\/li>\n\n\n\n
![\"\"](\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2019\/02\/image-46-1024x493.png\")
<\/figure>\n\n\n\n