{"id":26368,"date":"2026-03-03T21:43:00","date_gmt":"2026-03-03T21:43:00","guid":{"rendered":"https:\/\/synder.com\/help\/?p=26368"},"modified":"2026-04-10T12:38:03","modified_gmt":"2026-04-10T12:38:03","slug":"klarna-in-synder-how-sales-sync-to-your-accounting-software","status":"publish","type":"post","link":"https:\/\/synder.com\/help\/klarna-in-synder-how-sales-sync-to-your-accounting-software\/","title":{"rendered":"Klarna in Synder: How Sales Sync to Your Accounting Software"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">This guide explains how Klarna sales sync into your Accounting Software automatically via Synder, accurately reflecting revenue, refunds, fees, and net deposits.<\/p>\n\n\n\n<ul class=\"wp-block-advgb-summary advgb-toc alignnone\">\n<li class=\"toc-level-1\"><a href=\"#overview-50c36ad2-4d18-424e-b97d-6b0b0ee8b747\">Overview<\/a><\/li>\n<li class=\"toc-level-1\"><a href=\"#how-klarna-transactions-are-recorded-2581d4ff-4f5e-4ef7-a20f-565669c68f09\">How Klarna Transactions Are Recorded<\/a><\/li>\n<li class=\"toc-level-1\"><a href=\"#line-items-explained-a9dd4831-eea8-440e-86e6-fcde6f17beac\">Line Items Explained<\/a><\/li>\n<li class=\"toc-level-1\"><a href=\"#how-it-appears-in-reports-0347b56f-f3cf-4fdd-92b9-d8ff5eada804\">How It Appears in Reports<\/a><\/li>\n<li class=\"toc-level-1\"><a href=\"#important-limitations-bbd30dc7-3059-46f9-a4a8-d05be2ac93a2\">Important Limitations<\/a><\/li>\n<li class=\"toc-level-1\"><a href=\"#additional-notes-7b42b026-f595-4ac4-acda-9522ee3f97bc\">Additional Notes<\/a><\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"overview-50c36ad2-4d18-424e-b97d-6b0b0ee8b747\"><strong>Overview<\/strong><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Each Klarna settlement automatically creates a single Invoice+Payment in your accounting software, or a Refund Receipt if the settlement is negative.<\/li>\n\n\n\n<li>Line items represent sales, returns, fees, and deposits matching bank statements.<\/li>\n\n\n\n<li>The integration supports settlement-level accounting only; it does not include order-level details.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Limitations<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Does not sync individual orders, products, or customers.<\/li>\n\n\n\n<li>Does not provide Smart Reconciliation with Shopify or other platforms.<\/li>\n\n\n\n<li>Payouts do not sync automatically &#8211; <em>Please refer to <\/em><a href=\"https:\/\/synder.com\/help\/how-to-reconcile-integrations-without-payout-support-in-synder\/\"><em>this guide<\/em><\/a><em> discussing integrations without payout support<\/em><\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Connecting Klarna<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If you haven\u2019t connected Klarna to Synder, follow the <a href=\"https:\/\/synder.com\/help\/how-to-connect-klarna-to-accounting-software\/\">connection guide<\/a> before proceeding.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"287\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/03\/image-1024x287.png\" alt=\"Connecting Klarna to Synder to Automatically sync Klarna Sales\" class=\"wp-image-26369\" style=\"width:549px;height:auto\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/03\/image-1024x287.png 1024w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/03\/image-300x84.png 300w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/03\/image-768x215.png 768w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/03\/image-1080x303.png 1080w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/03\/image-60x17.png 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/03\/image-150x42.png 150w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/03\/image.png 1356w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"how-klarna-transactions-are-recorded-2581d4ff-4f5e-4ef7-a20f-565669c68f09\">How Synder Records Klarna Sales<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">For each settlement of your sales, Synder creates Invoice+Payment with a detailed settlement breakdown.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Example: Klarna Settlement $850.00<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td><strong>Line Item<\/strong><\/td><td><strong>Amount<\/strong><\/td><td><strong>Account Type<\/strong><\/td><\/tr><tr><td>Klarna sales<\/td><td>$1,000.00<\/td><td>Sales\/Revenue<\/td><\/tr><tr><td>Klarna returns<\/td><td>-$100.00<\/td><td>Sales\/Revenue<\/td><\/tr><tr><td>Klarna fee<\/td><td>-$50.00<\/td><td>Klarna Fees (Expense)<\/td><\/tr><tr><td><strong>Deposit Total<\/strong><\/td><td><strong>$850.00<\/strong><\/td><td>Bank Account<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"line-items-explained-a9dd4831-eea8-440e-86e6-fcde6f17beac\"><strong>Line Items Explained<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Let\u2019s discuss the type of line items you will see on the Invoice from Klarna and what they mean.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td><strong>Line Item<\/strong><\/td><td><strong>Meaning<\/strong><\/td><\/tr><tr><td>Klarna sales<\/td><td>Total captured orders paid via Klarna<\/td><\/tr><tr><td>Klarna returns<\/td><td>Refunds issued to customers<\/td><\/tr><tr><td>Klarna fee<\/td><td>Klarna platform\/processing fees<\/td><\/tr><tr><td>Klarna tax<\/td><td>VAT\/GST on fees (if applicable)<\/td><\/tr><tr><td>Klarna holdback<\/td><td>Reserve held for risk protection<\/td><\/tr><tr><td>Klarna release<\/td><td>Previously held reserve released<\/td><\/tr><tr><td>Klarna adjustments<\/td><td>Chargebacks, disputes, corrections<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"how-it-appears-in-reports-0347b56f-f3cf-4fdd-92b9-d8ff5eada804\"><strong>How It Appears in Reports<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"profit-loss-report-55b99e69-33a6-4268-882b-1829135ca3a5\">Profit &amp; Loss Report<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Sales and refunds are posted to the <strong>Klarna Sales<\/strong> account.<\/li>\n\n\n\n<li>Expenses and taxes on fees are posted to the <strong>Klarna Fees<\/strong> account.<\/li>\n\n\n\n<li>Users can select the specific accounts used for profit and loss posting:<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">To change the sales and refund account, adjust the <strong>Income Account<\/strong> on the product Klarna Sales.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For the fees account, adjust the <strong>Klarna Fee<\/strong> product <strong>Income Account<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"balance-sheet-986fe434-5fa0-43cc-84aa-e02a19859d2d\">Balance Sheet<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Synder posts the entire transaction to the Clearing Account specified in<strong> Settings \u2192 Sales.<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"important-limitations-bbd30dc7-3059-46f9-a4a8-d05be2ac93a2\"><strong>Important Limitations<\/strong><\/h2>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"settlementlevel-only-00cc2c59-fd77-4fd7-ad59-f53cab17fdce\">Settlement-Level Only<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>No order-level or per-product detail<\/li>\n\n\n\n<li>No individual customer info<\/li>\n\n\n\n<li>Each entry combines multiple orders according to the settled amount<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"no-smart-reconciliation-with-shopify-c9aaa069-5bf8-4c9f-95a4-2d07ed0b9d68\">No Smart Reconciliation with Shopify<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Klarna transactions cannot be matched to individual Shopify orders using Synder\u2019s Smart Reconciliation. This means:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>If you activate both Klarna and Shopify integrations and use Klarna as a Shopify payment gateway, Synder may create duplicate revenue entries.<\/li>\n\n\n\n<li>Smart Reconciliation (Synder\u2019s automated payment-to-order matching feature) only works for supported combinations of payment processors and e-commerce platforms. Klarna + Shopify is not supported. Learn more about Smart Reconciliation here:<a href=\"https:\/\/synder.com\/help\/what-is-smart-reconciliation-and-how-does-it-work\/\"> What Is Smart Reconciliation and How Does It Work?<\/a><\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Mitigation Options:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>If you are on the Pro plan, Synder can provide custom development to Sync only Klarna fees from Klarna integration and Sales data (of Klarna) from Shopify<br><\/li>\n\n\n\n<li>If this feature is a reason to upgrade to Pro, you can contact sales here:<a href=\"https:\/\/sales.synder.com\/meetings\/synder\/talk-to-us?uuid=ad7377ef-3032-4453-9b6d-c183b08b9871\"> Talk to Synder Sales<br><\/a><\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"regions-supported-504b5a44-93f7-4ff3-b55d-dfe9938e1a6a\">Regions Supported<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Europe: UK, Germany, Sweden, Netherlands, Austria, Belgium, Denmark, Finland, France, Ireland, Italy, Norway, Poland, Portugal, Spain, Switzerland<\/li>\n\n\n\n<li>North America: United States, Canada<\/li>\n\n\n\n<li>Oceania: Australia, New Zealand<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"additional-notes-7b42b026-f595-4ac4-acda-9522ee3f97bc\">Additional Notes<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>You may encounter Negative Payouts:<\/strong> If fees + refunds exceed sales \u2192 Synder creates a <strong>Refund Receipt<\/strong> instead of an Invoice<br><\/li>\n\n\n\n<li><strong>Holdbacks &amp; Releases:<\/strong> Reserve funds held by Klarna appear as separate line items when released<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/synder.com\/contact\/\"><em>Reach out to Synder Team<\/em><\/a><strong> <\/strong>via online support chat or email with any questions you have \u2013 we are always happy to help you!<\/p>\n","protected":false},"excerpt":{"rendered":"<p>This guide explains how Klarna sales sync into your Accounting Software automatically via Synder, accurately reflecting revenue, refunds, fees, and net deposits. Overview How Klarna Transactions Are Recorded Line Items Explained How It Appears in Reports Important Limitations Additional Notes Overview Limitations Connecting Klarna If you haven\u2019t connected Klarna to Synder, follow the connection guide [&hellip;]<\/p>\n","protected":false},"author":2316,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","advgb_blocks_editor_width":"","advgb_blocks_columns_visual_guide":"","footnotes":"","_ppma_block_editor_authors":""},"categories":[371,369,447,437],"tags":[],"ppma_author":[349],"class_list":["post-26368","post","type-post","status-publish","format-standard","hentry","category-sales-pt","category-transaction-recording-per-transaction","category-klarna-payment-integration","category-payment-integrations-main"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Klarna in Synder: How Sales Sync to Your Accounting Software - Synder<\/title>\n<meta name=\"description\" content=\"Sync and categorize your Klarna sales, fees, and returns into your Accounting Software automatically via Synder.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/synder.com\/help\/klarna-in-synder-how-sales-sync-to-your-accounting-software\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Klarna in Synder: How Sales Sync to Your Accounting Software - Synder\" \/>\n<meta property=\"og:description\" content=\"Sync and categorize your Klarna sales, fees, and returns into your Accounting Software automatically via Synder.\" \/>\n<meta property=\"og:url\" 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