{"id":26188,"date":"2026-02-26T22:20:50","date_gmt":"2026-02-26T22:20:50","guid":{"rendered":"https:\/\/synder.com\/help\/?p=26188"},"modified":"2026-04-09T16:16:42","modified_gmt":"2026-04-09T16:16:42","slug":"paypal-clearing-account-reconciliation-guide-for-synder-users-per-transaction","status":"publish","type":"post","link":"https:\/\/synder.com\/help\/paypal-clearing-account-reconciliation-guide-for-synder-users-per-transaction\/","title":{"rendered":"PayPal Clearing Account Reconciliation Guide for Synder Users &#8211; Per Transaction"},"content":{"rendered":"\n<ul class=\"wp-block-advgb-summary advgb-toc alignnone\">\n<li class=\"toc-level-1\"><a href=\"#main-reconciliation-flow-6534c44f-3bb1-4c2f-93de-ebc13e174360\">Main Reconciliation Flow<\/a><\/li>\n<li class=\"toc-level-1\"><a href=\"#if-your-clearing-account-does-not-reconcile-e8533e88-84a8-414a-b3fd-6d19bf6d53f0\">If Your Clearing Account Does Not Reconcile<\/a><\/li>\n<li class=\"toc-level-1\"><a href=\"#when-to-reach-outnbsp-to-support-5ae10473-3ba4-4083-b74d-412430abc26a\">When to reach out&nbsp; to support<\/a><\/li>\n<li class=\"toc-level-1\"><a href=\"#best-practices-for-ongoing-reconciliation-f764fd2b-d9f7-4288-a625-28148c263070\">Best practices for ongoing reconciliation<\/a><\/li>\n<\/ul>\n\n\n\n<p>Synder syncs <strong>sales<\/strong>, <strong>refunds<\/strong>, <strong>payouts<\/strong>, and <strong>fees <\/strong>from PayPal. Depending on your settings, these flow into your accounting platform as individual transactions or summarized journal entries.<\/p>\n\n\n\n<p>This guide explains how to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Find out the starting and ending balance of your PayPal account.<\/li>\n\n\n\n<li>Reconcile your <strong>clearing account<\/strong><\/li>\n\n\n\n<li>Compare data between PayPal and your bookkeeping platform to identify discrepancies<\/li>\n<\/ul>\n\n\n\n<p>QuickBooks Online is used as an example, but the same reconciliation approach applies to other supported accounting integrations.<\/p>\n\n\n\n<p><strong>Use this guide if:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>You use PayPal with Synder<\/li>\n\n\n\n<li>Your clearing account does not reconcile or zero out automatically<\/li>\n\n\n\n<li>You want to verify that PayPal and accounting records match<\/li>\n<\/ul>\n\n\n\n<p>After completing this guide, your <strong>PayPal clearing account will reconcile correctly<\/strong>, with all sales, payouts, and fees accurately reflected in your books.<\/p>\n\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"main-reconciliation-flow-6534c44f-3bb1-4c2f-93de-ebc13e174360\"><strong>Main Reconciliation Flow<\/strong><\/h2>\n\n\n\n<p>To reconcile your PayPal clearing account, we need to compare its ending balance with PayPal&#8217;s ending balance for the reconciled month.<br><br>Here\u2019s how you can find<strong> your PayPal balance<\/strong> by downloading the <strong>Financial Summary<\/strong> report:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Go to PayPal \u2192 Reports\u2192 Payments.<\/li>\n\n\n\n<li>Select Statements.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"499\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-73-1024x499.png\" alt=\"\" class=\"wp-image-26201\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-73-1024x499.png 1024w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-73-300x146.png 300w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-73-768x374.png 768w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-73-1080x526.png 1080w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-73-60x29.png 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-73-150x73.png 150w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-73.png 1340w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ol start=\"3\" class=\"wp-block-list\">\n<li>Choose the reconciliation period range and click <strong>Create Report<\/strong>.<\/li>\n\n\n\n<li>Request the<strong> CSV version<\/strong> of the report.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"569\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-71-1024x569.png\" alt=\"\" class=\"wp-image-26200\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-71-1024x569.png 1024w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-71-300x167.png 300w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-71-768x427.png 768w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-71-1080x600.png 1080w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-71-60x33.png 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-71-150x83.png 150w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-71.png 1244w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ol start=\"5\" class=\"wp-block-list\">\n<li>Once the report is ready, download it.<\/li>\n\n\n\n<li>Locate the Balance column.<\/li>\n\n\n\n<li>Find the entry for the last day of the month and copy the amount.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"570\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-76-1024x570.png\" alt=\"\" class=\"wp-image-26205\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-76-1024x570.png 1024w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-76-300x167.png 300w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-76-768x427.png 768w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-76-1536x854.png 1536w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-76-1080x601.png 1080w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-76-60x33.png 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-76-150x83.png 150w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-76.png 1600w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p><br>Next, compare the amount you copied with the ending balance from your clearing account report in QuickBooks Online for the same date.<\/p>\n\n\n\n<p><br><br><strong>The amounts you will see in the QBO clearing report will match your PayPal Statement report amount, meaning the reconciliation was successful. Congratulations!<\/strong><\/p>\n\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"if-your-clearing-account-does-not-reconcile-e8533e88-84a8-414a-b3fd-6d19bf6d53f0\"><strong>If Your Clearing Account Does Not Reconcile<\/strong><\/h2>\n\n\n\n<p>If the balances between your PayPal and Quickbooks report don&#8217;t match, it&#8217;s often caused by unsynchronized transactions. Follow the steps below to make sure that Synder has successfully synced your PayPal data.<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Go to Synder and filter transactions by status. Make sure that all the transactions within your reconciliation period are in statuses: <strong>Synced<\/strong> or <strong>Skipped <\/strong>on the Platform transactions page.<br>All the other statuses indicate that the transaction is not in your books or needs additional checking. As long as such transactions are present, your books won\u2019t reconcile.<\/li>\n\n\n\n<li>Make sure you are comparing the right numbers (sales might not equal cash, for example). It\u2019s important to use the right numbers for reconciliation and comparison.<\/li>\n\n\n\n<li>If your platform was disconnected within the reconciliation period, make sure you run a <strong>Historical Import<\/strong> on the Platform transactions page to retrieve any missing transactions.<\/li>\n<\/ol>\n\n\n\n<p>If after that your balances still don&#8217;t match, follow the steps below to identify discrepancies by comparing PayPal and QuickBooks Online data in Excel.<\/p>\n\n\n\n<p><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"step-1-download-required-reports-47f8cf54-ad05-4ae0-b21b-60a140fc33dc\"><strong>Step 1: Download required reports<\/strong><\/h3>\n\n\n\n<p>You should already have a report from PayPal if you\u2019ve followed the main reconciliation flow. If not, please download it by following the steps above.<\/p>\n\n\n\n<p>We will also need a report of the PayPal clearing account from your accounting software.&nbsp;<\/p>\n\n\n\n<p><a href=\"https:\/\/synder.com\/help\/how-to-download-the-clearing-account-report-from-quickbooks-online\/\"><em>Follow this link<\/em><\/a><em> to find the exact steps on how to generate a clearing account report in QuickBooks Online<\/em><\/p>\n\n\n\n<p><strong><em>Note<\/em><\/strong><strong>:<\/strong> If your QuickBooks clearing account has tens of thousands of transactions, it might not download the full dataset. After downloading one of the reports above, check for data completeness. If the report is missing data, try the alternative download method.<\/p>\n\n\n\n<p><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"step-2-prepare-your-excel-data-for-comparison-11844471-e588-4be6-bfe5-f80dcbdebae4\"><strong>Step 2: Prepare your Excel data for comparison<\/strong><\/h3>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"how-to-prepare-your-paypal-report-0a7e7986-3f35-497a-a745-11d76768e909\"><strong>How to prepare your PayPal report<\/strong><\/h4>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"481\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-77-1024x481.png\" alt=\"\" class=\"wp-image-26206\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-77-1024x481.png 1024w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-77-300x141.png 300w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-77-768x361.png 768w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-77-1536x722.png 1536w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-77-1080x508.png 1080w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-77-60x28.png 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-77-150x71.png 150w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-77.png 1600w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>PayPal report includes a lot of transaction details that you don&#8217;t need for comparison.<br>Copy values of <strong>Transaction ID <\/strong>and <strong>Net <\/strong>columns into a new sheet. This will be our PayPal <strong>clean <\/strong>report.<\/p>\n\n\n\n<p>Here\u2019s an example of how it should look like.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"537\" height=\"1024\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-70-537x1024.png\" alt=\"\" class=\"wp-image-26199\" style=\"width:318px;height:auto\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-70-537x1024.png 537w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-70-157x300.png 157w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-70-31x60.png 31w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-70-79x150.png 79w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-70.png 580w\" sizes=\"(max-width: 537px) 100vw, 537px\" \/><\/figure>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"how-to-prepare-your-quickbooks-online-report-499c00ca-62fb-4481-b6e7-8e4e09e93849\"><strong>How to prepare your QuickBooks Online report<\/strong><\/h4>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"988\" height=\"760\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-72.png\" alt=\"\" class=\"wp-image-26202\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-72.png 988w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-72-300x231.png 300w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-72-768x591.png 768w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-72-60x46.png 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-72-150x115.png 150w\" sizes=\"(max-width: 988px) 100vw, 988px\" \/><\/figure>\n\n\n\n<p>QuickBooks report also has details that you don&#8217;t need for comparison.<br>Copy values of <strong>Num <\/strong>and <strong>Amount<\/strong> columns into a new sheet. This will be our QuickBooks Online <strong>clean <\/strong>report.&nbsp;<\/p>\n\n\n\n<p>Here\u2019s an example of how it should look like.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"563\" height=\"843\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-69.png\" alt=\"\" class=\"wp-image-26198\" style=\"width:396px;height:auto\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-69.png 563w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-69-200x300.png 200w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-69-40x60.png 40w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-69-100x150.png 100w\" sizes=\"(max-width: 563px) 100vw, 563px\" \/><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"step-3-consolidate-multiple-lines-into-one-entry-per-transaction-3a870fe9-90b9-47de-b4a0-2326a1fbaa42\"><strong>Step 3: Consolidate multiple lines into one entry per transaction<\/strong><\/h3>\n\n\n\n<p>PayPal transactions may appear as multiple line items in QuickBooks Online (e.g., one per product or fee). For accurate reconciliation, you need to consolidate these into a single row per transaction, showing the total amount. Use Excel\u2019s Consolidate function:&nbsp;<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Click on an empty cell in an empty row.<\/li>\n\n\n\n<li>Go to <strong>Data<\/strong> \u2192 <strong>Consolidate.<\/strong><\/li>\n\n\n\n<li>In the reference box, select <strong>both<\/strong> columns<strong> A<\/strong> and <strong>B<\/strong> (your ID and amount columns).<\/li>\n\n\n\n<li>Click the<strong> + (plus sign)<\/strong> to add this reference.<\/li>\n\n\n\n<li>In the <strong>Use<\/strong> labels in the section, check <strong>BOTH<\/strong> boxes:\n<ol class=\"wp-block-list\">\n<li>\u2611\ufe0f Top row (uses column headers);<\/li>\n\n\n\n<li>\u2611\ufe0f Left column (uses IDs as grouping criteria)<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n\n\n\n<ol start=\"6\" class=\"wp-block-list\">\n<li>Click <strong>OK<\/strong>.<br><\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"662\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-78-1024x662.png\" alt=\"\" class=\"wp-image-26209\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-78-1024x662.png 1024w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-78-300x194.png 300w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-78-768x496.png 768w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-78-1536x993.png 1536w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-78-1080x698.png 1080w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-78-60x39.png 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-78-150x97.png 150w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-78.png 1640w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<p>As a result, Excel will group multiple transactions with the same ID into one and sum their amounts.&nbsp;<\/p>\n\n\n\n<p><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"step-4-organize-your-data-84cd6c7a-3d2c-4187-b60c-40c271c3bd34\"><strong>Step 4: Organize your data<\/strong><\/h3>\n\n\n\n<p><strong>1. Create separate worksheets for:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>PayPal original report data<\/li>\n\n\n\n<li>QuickBooks Online report data&nbsp;<\/li>\n\n\n\n<li>Comparison Analysis (your working sheet)<\/li>\n<\/ul>\n\n\n\n<p><strong>2. In your Comparison Analysis sheet, create columns for:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>PayPal Transaction ID<\/li>\n\n\n\n<li>PayPal Amount<\/li>\n\n\n\n<li>QuickBooks Transaction ID<\/li>\n\n\n\n<li>QuickBooks Transaction Amount&nbsp;<\/li>\n\n\n\n<li>Lookup<\/li>\n\n\n\n<li>Difference<\/li>\n<\/ul>\n\n\n\n<p>Here\u2019s how the end result should look:<br><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"727\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-79-1024x727.png\" alt=\"\" class=\"wp-image-26210\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-79-1024x727.png 1024w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-79-300x213.png 300w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-79-768x545.png 768w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-79-1536x1091.png 1536w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-79-400x284.png 400w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-79-1080x767.png 1080w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-79-60x43.png 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-79-150x107.png 150w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-79.png 1850w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p><br><br><\/p>\n\n\n\n<p><strong>Step 5: Compare data using VLOOKUP<\/strong><\/p>\n\n\n\n<p>Our objective is to match transaction amounts from PayPal and QuickBooks Online that have shared IDs. This process helps us identify any discrepancies in amounts or missing transactions within QuickBooks Online.<\/p>\n\n\n\n<p><strong>1. Set up your comparison formula<\/strong><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Copy your cleaned PayPal IDs and amounts to columns A and B.<\/li>\n\n\n\n<li>In the <strong>Lookup<\/strong> column, use <strong>VLOOKUP<\/strong> to find matching QuickBooks Online amounts:<\/li>\n<\/ol>\n\n\n\n<p>=VLOOKUP(A2,C:D,2,FALSE)<\/p>\n\n\n\n<p><em>Where:<\/em><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>A2 = PayPal ID you\u2019re looking up<\/li>\n\n\n\n<li>C:D = Your QuickBooks Online data range (ID in column C, amount in column D)<\/li>\n\n\n\n<li>2 = Returns the amount from the 2nd column (QuickBooks Online amount)<\/li>\n\n\n\n<li>FALSE = Exact match only<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"656\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-75-1024x656.png\" alt=\"\" class=\"wp-image-26204\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-75-1024x656.png 1024w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-75-300x192.png 300w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-75-768x492.png 768w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-75-1080x692.png 1080w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-75-60x38.png 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-75-150x96.png 150w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-75.png 1271w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>In the <strong>Difference<\/strong> column, calculate the difference by subtracting the looked-up amount from the PayPal amount.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"847\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-74-1024x847.png\" alt=\"\" class=\"wp-image-26203\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-74-1024x847.png 1024w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-74-300x248.png 300w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-74-768x635.png 768w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-74-1080x893.png 1080w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-74-60x50.png 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-74-150x124.png 150w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/02\/image-74.png 1191w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<p><strong>2.<\/strong> <strong>Identify discrepancies<\/strong><\/p>\n\n\n\n<p>Perfect matches should show 0 in the difference column.<\/p>\n\n\n\n<p>Common discrepancy indicators include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Negative number<\/strong> = QuickBooks Online amount is higher than the PayPal amount.<\/li>\n\n\n\n<li><strong>Positive number<\/strong> = PayPal amount is higher than the QuickBooks Online amount.&nbsp;<\/li>\n\n\n\n<li><strong>N\/A<\/strong> = Transaction ID exists in PayPal but not in QuickBooks Online.<\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"step-5-address-common-discrepancies-85f477cd-2760-441d-bd44-d923643ea2f5\"><strong>Step 5: Address common discrepancies<\/strong><\/h3>\n\n\n\n<p><strong>1. Missing transactions in QuickBooks Online<\/strong><\/p>\n\n\n\n<p><strong>Possible causes:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Transaction failed to sync due to network issues<\/li>\n\n\n\n<li>Transaction filtered out by Synder settings<\/li>\n\n\n\n<li><a href=\"https:\/\/synder.com\/help\/unsupported-amazon-transaction-types-guide\/\">Unsupported transaction type<\/a><\/li>\n<\/ul>\n\n\n\n<p><strong>Actions to take:<\/strong><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Check Synder\u2019s sync logs for failed transactions.<\/li>\n\n\n\n<li>Force a manual sync in Synder for the missing period.<\/li>\n\n\n\n<li>Confirm timezone settings match between PayPal reports (PST\/UTC) and Synder.<\/li>\n<\/ol>\n\n\n\n<p><strong>2. Amount differences<\/strong><\/p>\n\n\n\n<p><strong>Possible causes:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Currency conversion differences between marketplaces<\/li>\n\n\n\n<li>Partial refunds not properly matched to original orders<\/li>\n\n\n\n<li>Difference in fee calculations between PayPal reports and Synder processing<\/li>\n<\/ul>\n\n\n\n<p><strong>Actions to take:<\/strong><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Check for currency conversions if selling in multiple countries.<\/li>\n\n\n\n<li>Look for reserve balance movements in the same period.<\/li>\n\n\n\n<li>Check for related adjustment entries in subsequent periods.<\/li>\n<\/ol>\n\n\n\n<p><strong>3. Extra transactions in QuickBooks Online<\/strong><\/p>\n\n\n\n<p><strong>Possible causes:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Manual entries created by your accounting team<\/li>\n\n\n\n<li>Duplicate syncing from multiple sync attempts<\/li>\n\n\n\n<li>Journal entries or adjustments made outside of Synder<\/li>\n\n\n\n<li>Starting balance entries when first setting up clearing accounts<\/li>\n<\/ul>\n\n\n\n<p><strong>Actions to take:<\/strong><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Check if descriptions indicate manual entry.<\/li>\n\n\n\n<li>Verify transaction source in QuickBooks Online (look for \u201cSynder\u201d in descriptions).<\/li>\n\n\n\n<li>Check for duplicate PayPal connections in Synder.<\/li>\n\n\n\n<li>Review any manual clearing account adjustments.<\/li>\n<\/ol>\n\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"when-to-reach-outnbsp-to-support-5ae10473-3ba4-4083-b74d-412430abc26a\"><strong>When to reach out&nbsp; to support<\/strong><\/h2>\n\n\n\n<p>Get in touch with support when you\u2019ve identified specific transactions causing issues but can\u2019t resolve them.<\/p>\n\n\n\n<p><strong>What to include in your support request:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Reconciliation period (start and end dates)<\/li>\n\n\n\n<li>Specific transaction IDs<\/li>\n\n\n\n<li>Screenshots of problematic transactions in both PayPal and QuickBooks Online<\/li>\n\n\n\n<li>Summary of your findings (e.g., \u201cFound 5 missing fulfillment fees totaling $47.50\u201d)<\/li>\n\n\n\n<li>Currency\/marketplace information if applicable<\/li>\n\n\n\n<li>Steps already taken to resolve the issue<\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"best-practices-for-ongoing-reconciliation-f764fd2b-d9f7-4288-a625-28148c263070\"><strong>Best practices for ongoing reconciliation<\/strong><\/h2>\n\n\n\n<p>Staying on top of your clearing accounts requires consistency. Here are key practices to help you keep your books accurate and your reconciliation process smooth over time:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Reconcile monthly rather than waiting for quarter-end.<\/li>\n\n\n\n<li>Monitor multiple currency clearing accounts if selling internationally.<\/li>\n\n\n\n<li>Keep an eye on alerts in Synder for failed sync transactions.<\/li>\n\n\n\n<li>Maintain timezone consistency across PayPal, Synder, and reconciliation periods.<\/li>\n\n\n\n<li>Document any manual entries made to clearing accounts.<\/li>\n\n\n\n<li>Review unsupported transaction types periodically as Synder adds support.<\/li>\n<\/ol>\n\n\n\n<p>A consistent reconciliation routine saves time, reduces errors, and keeps your financials audit-ready. By following these best practices, you\u2019ll avoid surprises down the line and ensure your clearing accounts stay clean and reliable month after month.<\/p>\n\n\n\n<p><\/p>\n\n\n\n<p><a href=\"https:\/\/synder.com\/contact\/\"><em>Reach out to Synder Team<\/em><\/a><strong> <\/strong>via online support chat or email with any questions you have \u2013 we are always happy to help you!<br><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Main Reconciliation Flow If Your Clearing Account Does Not Reconcile When to reach out&nbsp; to support Best practices for ongoing reconciliation Synder syncs sales, refunds, payouts, and fees from PayPal. Depending on your settings, these flow into your accounting platform as individual transactions or summarized journal entries. This guide explains how to: QuickBooks Online is [&hellip;]<\/p>\n","protected":false},"author":2316,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","advgb_blocks_editor_width":"","advgb_blocks_columns_visual_guide":"","footnotes":""},"categories":[424,436,56,75],"tags":[],"ppma_author":[349],"class_list":["post-26188","post","type-post","status-publish","format-standard","hentry","category-payment-integrations","category-pin-payments-integration-payment-integrations","category-reconciliation","category-paypal"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.4 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>PayPal Clearing Account Reconciliation Guide for Synder Users - Per Transaction - Synder<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/synder.com\/help\/paypal-clearing-account-reconciliation-guide-for-synder-users-per-transaction\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"PayPal Clearing Account Reconciliation Guide for Synder Users - Per Transaction - Synder\" \/>\n<meta property=\"og:description\" content=\"Main Reconciliation Flow If Your Clearing Account Does Not Reconcile When to reach out&nbsp; to support Best practices for ongoing reconciliation Synder syncs sales, refunds, payouts, and fees from PayPal. 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Per Transaction"}]},{"@type":"WebSite","@id":"https:\/\/synder.com\/help\/#website","url":"https:\/\/synder.com\/help\/","name":"Synder","description":"Articles &amp; FAQ","potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/synder.com\/help\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"},{"@type":"Person","@id":"https:\/\/synder.com\/help\/#\/schema\/person\/5c93e62bed7fbd7e7cf5e39dc10e5fad","name":"Vili Varazi","image":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/synder.com\/help\/#\/schema\/person\/image\/cae83c3feb798615e936e036a7c725e0","url":"https:\/\/secure.gravatar.com\/avatar\/9af36cc631e0d1da5c7105bf5ef14141?s=96&d=mm&r=g","contentUrl":"https:\/\/secure.gravatar.com\/avatar\/9af36cc631e0d1da5c7105bf5ef14141?s=96&d=mm&r=g","caption":"Vili Varazi"},"url":"https:\/\/synder.com\/help\/author\/vili-varazi\/"}]}},"author_meta":{"display_name":"vili.varazi","author_link":"https:\/\/synder.com\/help\/author\/vili-varazi\/"},"featured_img":null,"coauthors":[{"link":"https:\/\/synder.com\/help\/author\/vili-varazi\/","display_name":"vili.varazi"}],"tax_additional":{"categories":{"linked":["<a href=\"https:\/\/synder.com\/help\/category\/payment-integrations\/\" class=\"advgb-post-tax-term\">Payment Integrations<\/a>","<a href=\"https:\/\/synder.com\/help\/category\/payment-integrations\/pin-payments-integration-payment-integrations\/\" class=\"advgb-post-tax-term\">Pin Payments<\/a>","<a href=\"https:\/\/synder.com\/help\/category\/reconciliation\/\" class=\"advgb-post-tax-term\">Reconciliation<\/a>","<a href=\"https:\/\/synder.com\/help\/category\/quickbooks-online\/paypal\/\" class=\"advgb-post-tax-term\">PayPal<\/a>"],"unlinked":["<span class=\"advgb-post-tax-term\">Payment Integrations<\/span>","<span class=\"advgb-post-tax-term\">Pin Payments<\/span>","<span class=\"advgb-post-tax-term\">Reconciliation<\/span>","<span class=\"advgb-post-tax-term\">PayPal<\/span>"]}},"comment_count":"0","relative_dates":{"created":"Posted 1 month ago","modified":"Updated 2 hours ago"},"absolute_dates":{"created":"Posted on February 26, 2026","modified":"Updated on April 9, 2026"},"absolute_dates_time":{"created":"Posted on February 26, 2026 10:20 pm","modified":"Updated on April 9, 2026 4:16 pm"},"featured_img_caption":"","series_order":"","authors":[{"term_id":349,"user_id":2316,"is_guest":0,"slug":"vili-varazi","display_name":"vili.varazi","avatar_url":"https:\/\/secure.gravatar.com\/avatar\/9af36cc631e0d1da5c7105bf5ef14141?s=96&d=mm&r=g","author_category":"","first_name":"Vili","last_name":"Varazi","user_url":"","job_title":"","description":""}],"_links":{"self":[{"href":"https:\/\/synder.com\/help\/wp-json\/wp\/v2\/posts\/26188"}],"collection":[{"href":"https:\/\/synder.com\/help\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/synder.com\/help\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/synder.com\/help\/wp-json\/wp\/v2\/users\/2316"}],"replies":[{"embeddable":true,"href":"https:\/\/synder.com\/help\/wp-json\/wp\/v2\/comments?post=26188"}],"version-history":[{"count":2,"href":"https:\/\/synder.com\/help\/wp-json\/wp\/v2\/posts\/26188\/revisions"}],"predecessor-version":[{"id":26211,"href":"https:\/\/synder.com\/help\/wp-json\/wp\/v2\/posts\/26188\/revisions\/26211"}],"wp:attachment":[{"href":"https:\/\/synder.com\/help\/wp-json\/wp\/v2\/media?parent=26188"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/synder.com\/help\/wp-json\/wp\/v2\/categories?post=26188"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/synder.com\/help\/wp-json\/wp\/v2\/tags?post=26188"},{"taxonomy":"author","embeddable":true,"href":"https:\/\/synder.com\/help\/wp-json\/wp\/v2\/ppma_author?post=26188"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}