{"id":25457,"date":"2026-01-26T18:18:16","date_gmt":"2026-01-26T18:18:16","guid":{"rendered":"https:\/\/synder.com\/help\/?p=25457"},"modified":"2026-06-25T17:54:23","modified_gmt":"2026-06-25T17:54:23","slug":"how-to-reconcile-your-afterpay-clearing-account-while-using-synder-in-per-transaction-mode","status":"publish","type":"post","link":"https:\/\/synder.com\/help\/how-to-reconcile-your-afterpay-clearing-account-while-using-synder-in-per-transaction-mode\/","title":{"rendered":"Afterpay: Manual Clearing Account Reconciliation Using Excel (Per Transaction)"},"content":{"rendered":"\n<p class=\"has-pale-cyan-blue-background-color has-background wp-block-paragraph\"><strong>Want a faster way?<\/strong> Use Synder\u2019s built-in <a href=\"https:\/\/synder.com\/help\/transaction-reconciliation-how-to-compare-your-payment-platform-data-with-your-accounting-records\/\">Transaction Reconciliation module<\/a> to automatically compare your payment platform data against your accounting records \u2014 no Excel needed. This guide covers the manual method for users who prefer to verify data outside Synder.<\/p>\n\n\n\n<p>Afterpay is a <strong>sales-only integration<\/strong> in Synder. Synder syncs <strong>sales and refunds<\/strong> from Afterpay, but <strong>payouts and processing fees are not synced automatically<\/strong> and must be recorded manually.<\/p>\n\n\n\n<p>This guide explains how to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Manually account for <strong>Afterpay payouts<\/strong><\/li>\n\n\n\n<li>Manually record <strong>Afterpay processing fees<\/strong><\/li>\n\n\n\n<li>Reconcile your <strong>Afterpay clearing account<\/strong><\/li>\n\n\n\n<li>Troubleshoot discrepancies if they arise<\/li>\n<\/ul>\n\n\n\n<p>QuickBooks Online is used as an example, but the same reconciliation approach applies to other supported accounting integrations and to other <strong>payment platforms that do not support payout and fee syncing<\/strong>.<\/p>\n\n\n\n<p><strong>Use this guide if:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>You use Afterpay with Synder<\/li>\n\n\n\n<li>Your clearing account does not reconcile or zero out automatically<\/li>\n\n\n\n<li>You need to account for payouts and fees manually<\/li>\n\n\n\n<li>You want to verify that Afterpay and accounting records match<\/li>\n<\/ul>\n\n\n\n<p>After completing this guide, your <strong>Afterpay clearing account will reconcile correctly<\/strong>, with all sales, payouts, and fees accurately reflected in your books.<\/p>\n\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Main Reconciliation Flow<\/strong><\/h2>\n\n\n\n<p>To reconcile your Afterpay clearing account, complete the steps below <strong>in the order given<\/strong>.<br>For most cases, reconciliation is complete after recording payouts and fees.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Step 1:&nbsp; Add Payouts Manually:<\/strong><\/h3>\n\n\n\n<p>Regular manual entries are crucial for proper reconciliation of integrations without fee and payout support. Without it, the clearing account balance won\u2019t be cleared. We\u2019ll highlight a few efficient ways of processing these manual entries.&nbsp;<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Log in to QuickBooks Online and navigate to the <strong>Accounting tab<\/strong>.<\/li>\n\n\n\n<li>Click on <strong>Bank Transactions<\/strong> and select the bank account to which your integration transfers funds.<\/li>\n\n\n\n<li>Under the <strong>For review tab<\/strong>, click on a <strong>Deposit<\/strong> you\u2019d like to categorize.<\/li>\n\n\n\n<li>Go to <strong>Record as transfer<\/strong> and select <strong>Transferred to Afterpay<\/strong> (required for Synder) account.<\/li>\n\n\n\n<li>Click on <strong>Add<\/strong>.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"490\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-71.png\" alt=\"\" class=\"wp-image-25660\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-71.png 1024w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-71-300x144.png 300w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-71-768x368.png 768w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-71-60x29.png 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-71-150x72.png 150w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>QuickBooks Online and some other accounting software have tools that can help you automate posting Payouts. We suggest reviewing this <a href=\"https:\/\/synder.com\/help\/how-to-reconcile-integrations-without-payout-support-in-synder\/\">guide about integrations without payout support.<\/a><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Step 2:&nbsp; Add expenses manually<\/strong><\/h3>\n\n\n\n<p><strong><br><\/strong>Tax and expense information can be found in the Afterpay reports. Here\u2019s how:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Log in to your <strong>Afterpay Merchant Portal<\/strong> (https:\/\/merchant.afterpay.com).<\/li>\n\n\n\n<li>Go to the <strong>Reports<\/strong> or <strong>Settlements<\/strong> section (usually in the left-hand menu).<\/li>\n\n\n\n<li>Use the date filter to select your desired settlement period.<\/li>\n\n\n\n<li>Click <strong>Export<\/strong>.<\/li>\n\n\n\n<li>Select a <strong>Detailed<\/strong> type and click <strong>Download<\/strong> (often as a CSV or Excel file).<\/li>\n\n\n\n<li>Save the file to your device.<br><\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"445\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-70.png\" alt=\"\" class=\"wp-image-25659\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-70.png 1024w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-70-300x130.png 300w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-70-768x334.png 768w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-70-60x26.png 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-70-150x65.png 150w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"364\" height=\"233\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-72.png\" alt=\"\" class=\"wp-image-25661\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-72.png 364w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-72-300x192.png 300w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-72-60x38.png 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-72-150x96.png 150w\" sizes=\"auto, (max-width: 364px) 100vw, 364px\" \/><\/figure>\n\n\n\n<ol start=\"7\" class=\"wp-block-list\">\n<li>Open downloaded report in Excel.<\/li>\n\n\n\n<li>Find <strong>Merchant Fee excl Tax<\/strong> column.<\/li>\n\n\n\n<li>Sum all the values within that column with a formula:<br>=SUM(H:H), where H is the column where Merchant Fee excl Tax is located.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"556\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-73.png\" alt=\"\" class=\"wp-image-25662\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-73.png 1024w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-73-300x163.png 300w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-73-768x417.png 768w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-73-60x33.png 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-73-150x81.png 150w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>The number you received is your total Afterpay fee for the selected month. Record it in your books by creating a journal entry: <strong>debit<\/strong> <strong>the Afterpay fees expense<\/strong> account and <strong>credit<\/strong> <strong>the Afterpay (required for Synder) Clearing account <\/strong>for that amount.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Step 3:&nbsp; Sum total Afterpay sales<\/strong><\/h3>\n\n\n\n<p>From the same report, sum the <strong>Settlement Amount<\/strong> column using <strong>=SUM(G:G)<\/strong> function.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"488\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-75-1024x488.png\" alt=\"\" class=\"wp-image-25665\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-75-1024x488.png 1024w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-75-300x143.png 300w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-75-768x366.png 768w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-75-1536x732.png 1536w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-75-1080x514.png 1080w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-75-60x29.png 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-75-150x71.png 150w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-75.png 1562w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p><br><\/p>\n\n\n\n<p><br><strong>Step 4:&nbsp; Compare Afterpay Settlement Amount sum to QuickBooks report<\/strong><\/p>\n\n\n\n<p>By following <a href=\"https:\/\/synder.com\/help\/how-to-download-the-clearing-account-report-from-quickbooks-online\/\">this guide<\/a>, find out the clearing account amounts from your QuicBooks.<br><br><strong>The amounts you will see in the QuickBooks Online clearing report will match your Afterpay Settlement amount, meaning the reconciliation was successful. Congratulations!<\/strong><\/p>\n\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>If Your Clearing Account Does Not Reconcile<\/strong><\/h2>\n\n\n\n<p>If the balances between your Afterpay and QuickBooks report don&#8217;t match, it&#8217;s often caused by unsynchronized transactions. Follow the steps below to make sure that Synder has successfully synced your Afterpay data:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Go to Synder and filter transactions by status. Make sure that all the transactions within your reconciliation period are in statuses: <strong>Synced<\/strong> or <strong>Skipped <\/strong>on the Platform transactions page. All the other statuses indicate that the transaction is not in your books or needs additional checking. As long as such transactions are present, your books won\u2019t reconcile.<\/li>\n\n\n\n<li>Make sure you are comparing the right numbers (sales might not equal cash, for example). It\u2019s important to use the right numbers for reconciliation and comparison.<\/li>\n\n\n\n<li>If your platform was disconnected within the reconciliation period, make sure you run a <strong>Historical Import<\/strong> on the Platform transactions page to retrieve any missing transactions.<\/li>\n<\/ol>\n\n\n\n<p>If you\u2019ve checked all the basics but the discrepancy still persists, follow the steps below to download the report from Afterpay and compare it with the report from QuickBooks. This will help identify the transactions causing differences.<\/p>\n\n\n\n<p><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Step 1: Download required reports<\/strong><strong><br><\/strong><br>You should already have a report from Afterpay if you\u2019ve followed the main reconciliation flow. If not, please download it by following the steps above.<\/h3>\n\n\n\n<p>We will also need a report of the AfterPay clearing account from your accounting software.&nbsp;<\/p>\n\n\n\n<p><a href=\"https:\/\/synder.com\/help\/how-to-download-the-clearing-account-report-from-quickbooks-online\/\"><em>Follow this link<\/em><\/a><em> to find the exact steps on how to generate a clearing account report in QuickBooks Online<\/em><\/p>\n\n\n\n<p><strong><em>Note<\/em><\/strong><strong>:<\/strong> If your QuickBooks clearing account has tens of thousands of transactions, it might not download the full dataset. After downloading one of the reports above, check for data completeness. If the report is missing data, try the alternative download method.<\/p>\n\n\n\n<p><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Step 2: Prepare your Excel data for comparison<\/strong><\/h3>\n\n\n\n<p>Afterpay report includes a lot of transaction details that you dont need for comparison.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"514\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-74-1024x514.png\" alt=\"\" class=\"wp-image-25663\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-74-1024x514.png 1024w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-74-300x151.png 300w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-74-768x385.png 768w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-74-1536x771.png 1536w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-74-1080x542.png 1080w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-74-60x30.png 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-74-150x75.png 150w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-74.png 1600w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p><strong><br><\/strong>Create a new clean Afterpay report by copying the&nbsp; values of <strong>Afterpay Order ID <\/strong>and <strong>Settlement Amount <\/strong>columns into a new sheet..<br><br>Here\u2019s how your clean report should look after a cleanup.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"543\" height=\"665\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-64.png\" alt=\"\" class=\"wp-image-25653\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-64.png 543w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-64-245x300.png 245w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-64-49x60.png 49w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-64-122x150.png 122w\" sizes=\"auto, (max-width: 543px) 100vw, 543px\" \/><\/figure>\n\n\n\n<p><br>QuickBooks register report also has a lot of information that we don\u2019t need. Perform the same steps, but with <strong>Transaction ID<\/strong> and <strong>Transaction Currency<\/strong> amount lines.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"628\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-65-1024x628.png\" alt=\"\" class=\"wp-image-25654\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-65-1024x628.png 1024w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-65-300x184.png 300w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-65-768x471.png 768w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-65-1536x942.png 1536w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-65-1080x662.png 1080w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-65-60x37.png 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-65-150x92.png 150w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-65.png 1548w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Step 3: Consolidate multiple lines into one entry per transaction<\/strong><\/h3>\n\n\n\n<p>Afterpay transactions may appear as multiple line items in QuickBooks Online (e.g., one per product or fee). For accurate reconciliation, you need to consolidate these into a single row per transaction, showing the total amount. <strong>Use Excel\u2019s Consolidate function:<\/strong>&nbsp;<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Click on a empty cell in an empty row.<\/li>\n\n\n\n<li>Go to <strong>Data<\/strong> <strong>\u2192 Consolidate<\/strong><\/li>\n\n\n\n<li>In the reference box, select both columns A and B (your ID and amount columns).<\/li>\n\n\n\n<li>Click the <strong>+<\/strong> (<strong>plus sign<\/strong>) to add this reference.<\/li>\n\n\n\n<li>In the <strong>Use labels in<\/strong> section, check BOTH boxes:\n<ol class=\"wp-block-list\">\n<li>\u2611\ufe0f <strong>Top row<\/strong> (uses column headers);<\/li>\n\n\n\n<li>\u2611\ufe0f <strong>Left column<\/strong> (uses IDs as grouping criteria)<\/li>\n<\/ol>\n<\/li>\n\n\n\n<li>Click <strong>OK<\/strong>.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"543\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-67-1024x543.png\" alt=\"\" class=\"wp-image-25657\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-67-1024x543.png 1024w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-67-300x159.png 300w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-67-768x407.png 768w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-67-1080x573.png 1080w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-67-60x32.png 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-67-150x80.png 150w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-67.png 1377w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>As a result, Excel will group multiple transactions with the same ID into one and sum their amounts. Here\u2019s how the end result should look like.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"936\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-76-1024x936.png\" alt=\"\" class=\"wp-image-25666\" style=\"width:643px;height:auto\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-76-1024x936.png 1024w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-76-300x274.png 300w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-76-768x702.png 768w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-76-1080x987.png 1080w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-76-60x55.png 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-76-150x137.png 150w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-76.png 1166w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ol start=\"5\" class=\"wp-block-list\">\n<li><strong>Compare consolidated totals:<\/strong><\/li>\n<\/ol>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Use your newly consolidated QuickBooks Online data to compare against the Afterpay report.<\/li>\n\n\n\n<li>Each Afterpay transaction should now align with a single consolidated total from QuickBooks Online.<\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Step 4: Organize your data<\/strong><\/h3>\n\n\n\n<p><strong>1.Create a new sheet for your Comparison Analysis.<\/strong><br><strong>2. In your Comparison Analysis sheet, create columns for:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Afterpay Order ID.&nbsp;<\/li>\n\n\n\n<li>Afterpay Amount<br>Copy and paste columns from your Clean Shopify report.<br><\/li>\n\n\n\n<li>QuickBooks Transaction ID<\/li>\n\n\n\n<li>QuickBooks Transaction Amount<br>Copy and paste columns from your Clean QuickBooks report.<br><\/li>\n\n\n\n<li>Lookup<\/li>\n\n\n\n<li>Difference<\/li>\n<\/ul>\n\n\n\n<p>Here\u2019s how the end result should look:<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"838\" height=\"786\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-66.png\" alt=\"\" class=\"wp-image-25655\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-66.png 838w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-66-300x281.png 300w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-66-768x720.png 768w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-66-60x56.png 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-66-150x141.png 150w\" sizes=\"auto, (max-width: 838px) 100vw, 838px\" \/><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Step 5: Compare data using VLOOKUP<\/strong><\/h3>\n\n\n\n<p>Our objective is to match transaction amounts from Afterpay and QuickBooks Online that have shared IDs. This process helps us identify any discrepancies in amounts or missing transactions within QuickBooks Online.<\/p>\n\n\n\n<p><strong>1. Set up your comparison formula<\/strong><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Copy your cleaned Afterpay IDs and amounts to columns A and B.<\/li>\n\n\n\n<li>In the <strong>Lookup<\/strong> column, use <strong>VLOOKUP<\/strong> to find matching QuickBooks Online amounts:<\/li>\n<\/ol>\n\n\n\n<p>=VLOOKUP(A3,C:D,2,FALSE)<\/p>\n\n\n\n<p><em>Where:<\/em><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>A3 = Afterpay ID you\u2019re looking up<\/li>\n\n\n\n<li>C:D = Your QuickBooks Online data range (ID in column C, amount in column D)<\/li>\n\n\n\n<li>2 = Returns the amount from the 2nd column (QuickBooks Online amount)<\/li>\n\n\n\n<li>FALSE = Exact match only<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"965\" height=\"805\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-68.png\" alt=\"\" class=\"wp-image-25656\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-68.png 965w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-68-300x250.png 300w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-68-768x641.png 768w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-68-60x50.png 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-68-150x125.png 150w\" sizes=\"auto, (max-width: 965px) 100vw, 965px\" \/><\/figure>\n\n\n\n<p>In the <strong>Difference<\/strong> column, calculate the difference by subtracting the looked-up amount from the Afterpay amount.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"981\" height=\"759\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-69.png\" alt=\"\" class=\"wp-image-25658\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-69.png 981w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-69-300x232.png 300w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-69-768x594.png 768w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-69-60x46.png 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-69-150x116.png 150w\" sizes=\"auto, (max-width: 981px) 100vw, 981px\" \/><\/figure>\n\n\n\n<p><strong>2.<\/strong> <strong>Identify discrepancies<\/strong><\/p>\n\n\n\n<p>Perfect matches should show 0 in the difference column.<\/p>\n\n\n\n<p>Common discrepancy indicators include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Negative number<\/strong> = QuickBooks Online amount is higher than the Afterpay amount.<\/li>\n\n\n\n<li><strong>Positive number<\/strong> = Afterpay amount is higher than the QuickBooks Online amount.&nbsp;<\/li>\n\n\n\n<li><strong>N\/A<\/strong> = Transaction ID exists in Afterpay but not in QuickBooks Online.<\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Step 6: Address common discrepancies<\/strong><\/h3>\n\n\n\n<p><strong>1. Missing transactions in QuickBooks Online<\/strong><\/p>\n\n\n\n<p><strong>Possible causes:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Transaction failed to sync due to network issues<\/li>\n\n\n\n<li>Transaction filtered out by Synder settings<\/li>\n\n\n\n<li><a href=\"https:\/\/synder.com\/help\/unsupported-amazon-transaction-types-guide\/\">Unsupported transaction type<\/a><\/li>\n<\/ul>\n\n\n\n<p><strong>Actions to take:<\/strong><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Check Synder\u2019s sync logs for failed transactions.<\/li>\n\n\n\n<li>Force a manual sync in Synder for the missing period.<\/li>\n\n\n\n<li>Confirm timezone settings match between Afterpay reports (PST\/UTC) and Synder.<\/li>\n<\/ol>\n\n\n\n<p><strong>2. Amount differences<\/strong><\/p>\n\n\n\n<p><strong>Possible causes:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Currency conversion differences between marketplaces<\/li>\n\n\n\n<li>Partial refunds not properly matched to original orders<\/li>\n\n\n\n<li>Difference in fee calculations between Afterpay reports and Synder processing<\/li>\n<\/ul>\n\n\n\n<p><strong>Actions to take:<\/strong><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Check for currency conversions if selling in multiple countries.<\/li>\n\n\n\n<li>Look for reserve balance movements in the same period.<\/li>\n\n\n\n<li>Check for related adjustment entries in subsequent periods.<\/li>\n<\/ol>\n\n\n\n<p><strong>3. Extra transactions in QuickBooks Online<\/strong><\/p>\n\n\n\n<p><strong>Possible causes:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Manual entries created by your accounting team<\/li>\n\n\n\n<li>Duplicate syncing from multiple sync attempts<\/li>\n\n\n\n<li>Journal entries or adjustments made outside of Synder<\/li>\n\n\n\n<li>Starting balance entries when first setting up clearing accounts<\/li>\n<\/ul>\n\n\n\n<p><strong>Actions to take:<\/strong><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Check if descriptions indicate manual entry.<\/li>\n\n\n\n<li>Verify transaction source in QuickBooks Online (look for \u201cSynder\u201d in descriptions).<\/li>\n\n\n\n<li>Check for duplicate Afterpay connections in Synder.<\/li>\n\n\n\n<li>Review any manual clearing account adjustments.<\/li>\n<\/ol>\n\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>When to reach out&nbsp; to support<\/strong><\/h2>\n\n\n\n<p>Get in touch with support when you\u2019ve identified specific transactions causing issues but can\u2019t resolve them.<\/p>\n\n\n\n<p><strong>What to include in your support request:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Reconciliation period (start and end dates)<\/li>\n\n\n\n<li>Specific transaction IDs<\/li>\n\n\n\n<li>Screenshots of problematic transactions in both Afterpay and QuickBooks Online<\/li>\n\n\n\n<li>Summary of your findings (e.g., \u201cFound 5 missing fulfillment fees totaling $47.50\u201d)<\/li>\n\n\n\n<li>Currency\/marketplace information if applicable<\/li>\n\n\n\n<li>Steps already taken to resolve the issue<\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Best practices for ongoing reconciliation<\/strong><\/h2>\n\n\n\n<p>Staying on top of your clearing accounts requires consistency. Here are key practices to help you keep your books accurate and your reconciliation process smooth over time:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Reconcile monthly rather than waiting for quarter-end.<\/li>\n\n\n\n<li>Monitor multiple currency clearing accounts if selling internationally.<\/li>\n\n\n\n<li>Keep an eye on alerts in Synder for failed sync transactions.<\/li>\n\n\n\n<li>Maintain timezone consistency across Afterpay, Synder, and reconciliation periods.<\/li>\n\n\n\n<li>Document any manual entries made to clearing accounts.<\/li>\n\n\n\n<li>Review unsupported transaction types periodically as Synder adds support.<\/li>\n<\/ol>\n\n\n\n<p>A consistent reconciliation routine saves time, reduces errors, and keeps your financials audit-ready. By following these best practices, you\u2019ll avoid surprises down the line and ensure your clearing accounts stay clean and reliable month after month.<\/p>\n\n\n\n<p><\/p>\n\n\n\n<p><a href=\"https:\/\/synder.com\/contact\/\"><em>Reach out to Synder Team<\/em><\/a><strong> <\/strong>via online support chat or email with any questions you have \u2013 we are always happy to help you!<\/p>","protected":false},"excerpt":{"rendered":"<p>Want a faster way? Use Synder\u2019s built-in Transaction Reconciliation module to automatically compare your payment platform data against your accounting records \u2014 no Excel needed. This guide covers the manual method for users who prefer to verify data outside Synder. Afterpay is a sales-only integration in Synder. Synder syncs sales and refunds from Afterpay, but [&hellip;]<\/p>\n","protected":false},"author":2316,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","advgb_blocks_editor_width":"","advgb_blocks_columns_visual_guide":"","footnotes":"","_ppma_block_editor_authors":""},"categories":[456,437],"tags":[],"ppma_author":[349],"class_list":["post-25457","post","type-post","status-publish","format-standard","hentry","category-afterpay-payment-integration","category-payment-integrations-main"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Afterpay: Manual Clearing Account Reconciliation Using Excel (Per Transaction) - Synder<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/synder.com\/help\/how-to-reconcile-your-afterpay-clearing-account-while-using-synder-in-per-transaction-mode\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Afterpay: Manual Clearing Account Reconciliation Using Excel (Per Transaction) - Synder\" \/>\n<meta property=\"og:description\" content=\"Want a faster way? Use Synder\u2019s built-in Transaction Reconciliation module to automatically compare your payment platform data against your accounting records \u2014 no Excel needed. This guide covers the manual method for users who prefer to verify data outside Synder. Afterpay is a sales-only integration in Synder. 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Use Synder\u2019s built-in Transaction Reconciliation module to automatically compare your payment platform data against your accounting records \u2014 no Excel needed. This guide covers the manual method for users who prefer to verify data outside Synder. Afterpay is a sales-only integration in Synder. Synder syncs sales and refunds from Afterpay, but [&hellip;]","og_url":"https:\/\/synder.com\/help\/how-to-reconcile-your-afterpay-clearing-account-while-using-synder-in-per-transaction-mode\/","og_site_name":"Synder","article_published_time":"2026-01-26T18:18:16+00:00","article_modified_time":"2026-06-25T17:54:23+00:00","og_image":[{"url":"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-71.png","type":"","width":"","height":""}],"author":"Vili Varazi","twitter_card":"summary_large_image","twitter_misc":{"Written by":"Vili Varazi","Est. reading time":"10 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"Article","@id":"https:\/\/synder.com\/help\/how-to-reconcile-your-afterpay-clearing-account-while-using-synder-in-per-transaction-mode\/#article","isPartOf":{"@id":"https:\/\/synder.com\/help\/how-to-reconcile-your-afterpay-clearing-account-while-using-synder-in-per-transaction-mode\/"},"author":{"name":"Vili Varazi","@id":"https:\/\/synder.com\/help\/#\/schema\/person\/5c93e62bed7fbd7e7cf5e39dc10e5fad"},"headline":"Afterpay: Manual Clearing Account Reconciliation Using Excel (Per Transaction)","datePublished":"2026-01-26T18:18:16+00:00","dateModified":"2026-06-25T17:54:23+00:00","mainEntityOfPage":{"@id":"https:\/\/synder.com\/help\/how-to-reconcile-your-afterpay-clearing-account-while-using-synder-in-per-transaction-mode\/"},"wordCount":1744,"commentCount":0,"image":{"@id":"https:\/\/synder.com\/help\/how-to-reconcile-your-afterpay-clearing-account-while-using-synder-in-per-transaction-mode\/#primaryimage"},"thumbnailUrl":"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-71.png","articleSection":["Afterpay","Payment Integrations"],"inLanguage":"en-US","potentialAction":[{"@type":"CommentAction","name":"Comment","target":["https:\/\/synder.com\/help\/how-to-reconcile-your-afterpay-clearing-account-while-using-synder-in-per-transaction-mode\/#respond"]}]},{"@type":"WebPage","@id":"https:\/\/synder.com\/help\/how-to-reconcile-your-afterpay-clearing-account-while-using-synder-in-per-transaction-mode\/","url":"https:\/\/synder.com\/help\/how-to-reconcile-your-afterpay-clearing-account-while-using-synder-in-per-transaction-mode\/","name":"Afterpay: Manual Clearing Account Reconciliation Using Excel (Per Transaction) - Synder","isPartOf":{"@id":"https:\/\/synder.com\/help\/#website"},"primaryImageOfPage":{"@id":"https:\/\/synder.com\/help\/how-to-reconcile-your-afterpay-clearing-account-while-using-synder-in-per-transaction-mode\/#primaryimage"},"image":{"@id":"https:\/\/synder.com\/help\/how-to-reconcile-your-afterpay-clearing-account-while-using-synder-in-per-transaction-mode\/#primaryimage"},"thumbnailUrl":"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-71.png","datePublished":"2026-01-26T18:18:16+00:00","dateModified":"2026-06-25T17:54:23+00:00","author":{"@id":"https:\/\/synder.com\/help\/#\/schema\/person\/5c93e62bed7fbd7e7cf5e39dc10e5fad"},"breadcrumb":{"@id":"https:\/\/synder.com\/help\/how-to-reconcile-your-afterpay-clearing-account-while-using-synder-in-per-transaction-mode\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/synder.com\/help\/how-to-reconcile-your-afterpay-clearing-account-while-using-synder-in-per-transaction-mode\/"]}]},{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/synder.com\/help\/how-to-reconcile-your-afterpay-clearing-account-while-using-synder-in-per-transaction-mode\/#primaryimage","url":"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-71.png","contentUrl":"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2026\/01\/image-71.png","width":1024,"height":490},{"@type":"BreadcrumbList","@id":"https:\/\/synder.com\/help\/how-to-reconcile-your-afterpay-clearing-account-while-using-synder-in-per-transaction-mode\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/synder.com\/help\/"},{"@type":"ListItem","position":2,"name":"Afterpay: Manual Clearing Account Reconciliation Using Excel (Per Transaction)"}]},{"@type":"WebSite","@id":"https:\/\/synder.com\/help\/#website","url":"https:\/\/synder.com\/help\/","name":"Synder","description":"Articles &amp; 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