{"id":24947,"date":"2025-06-27T15:30:33","date_gmt":"2025-06-27T15:30:33","guid":{"rendered":"https:\/\/synder.com\/help\/?p=24947"},"modified":"2026-09-28T16:45:37","modified_gmt":"2026-09-28T16:45:37","slug":"how-to-track-sales-tax-in-xero-with-synder-summary-sync","status":"publish","type":"post","link":"https:\/\/synder.com\/help\/how-to-track-sales-tax-in-xero-with-synder-summary-sync\/","title":{"rendered":"Summary Sync: How to Track Sales Tax in Xero with Synder"},"content":{"rendered":"\n<ul class=\"wp-block-advgb-summary advgb-toc alignnone\">\n<li class=\"toc-level-1\"><a href=\"#option-1-tax-tracking-enabled-bd785f8f-023b-4faf-909c-b7220c56f6be\">Option 1: Tax Tracking Enabled<\/a><\/li>\n<li class=\"toc-level-1\"><a href=\"#option-2-tax-tracking-disabled-08b894f1-02c6-4f81-abac-256d2f809d97\">Option 2: Tax Tracking Disabled<\/a><\/li>\n<li class=\"toc-level-1\"><a href=\"#important-notes-7204f85b-e15d-4e7b-b7b1-923897cc3955\">Important Notes<\/a><\/li>\n<li class=\"toc-level-1\"><a href=\"#faq-df9401bc-c9ce-4153-bdc0-ce2eea670433\">FAQ<\/a><\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">This guide explains how to configure <strong>sales tax tracking in Synder Summary Sync<\/strong> when posting summaries to Xero.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Use this if:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>You use <strong>Xero Summary Sync<\/strong><\/li>\n\n\n\n<li>You need to record tax amounts in liability accounts.<\/li>\n\n\n\n<li>You need sales tax to appear in Xero tax reports.<\/li>\n\n\n\n<li>You require tax reporting for compliance or filing.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Do <strong>not<\/strong> use this if you are using Per-Transaction Sync.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Tax configuration depends on whether tax should appear in Xero\u2019s built-in tax reports. When you enable tax tracking, Synder adjusts how it creates entries on your accounting software.<span style=\"font-size: revert; color: initial;\"> For each tax amount, Synder creates:<\/span><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>A <strong>Taxable Sales Amount line<\/strong> with the mapped tax code.<\/li>\n\n\n\n<li>An <strong>Offsetting line<\/strong> with the zero-rated tax code.<\/li>\n<\/ol>\n\n\n\n<p class=\"wp-block-paragraph\">This ensures that:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Taxable revenue is reported correctly.<\/li>\n\n\n\n<li>Tax appears in the accounting platform tax reports.<\/li>\n\n\n\n<li>Income or tax amount is not overstated.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">And gives you the ability to choose one of the following configurations:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Option 1 \u2014 Tax tracking enabled<\/li>\n\n\n\n<li>Option 2 \u2014 Tax tracking disabled<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"option-1-tax-tracking-enabled-bd785f8f-023b-4faf-909c-b7220c56f6be\"><strong>Option 1: Tax Tracking Enabled<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Use this setup if you want tax to appear in Xero\u2019s built-in tax reports.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"step-1-enable-tax-codes-87a27b3d-943b-49a2-84a2-978daee0dbe7\"><strong>Step 1: Enable Tax Codes<\/strong><\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Go to <strong>Settings<\/strong>.\u00a0<\/li>\n\n\n\n<li>Move to <strong>Mapping<\/strong> tab.\u00a0<\/li>\n\n\n\n<li>Scroll down to <strong>Tax codes<\/strong>.<\/li>\n\n\n\n<li><strong>Enable tax codes<\/strong>.\u00a0<\/li>\n\n\n\n<li>Assign a default <strong>zero-rated tax code<\/strong>.<\/li>\n<\/ol>\n\n\n\n<p class=\"wp-block-paragraph\">Synder uses the default <strong>zero-rated tax code<\/strong> as a fallback zero-rated tax for non\u2013sales-tax-payable mapping lines. This setup allows Synder to apply the tax calculation logic in Summary mode.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"751\" height=\"769\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-10.png\" alt=\"\" class=\"wp-image-26511\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-10.png 751w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-10-293x300.png 293w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-10-60x60.png 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-10-146x150.png 146w\" sizes=\"auto, (max-width: 751px) 100vw, 751px\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"step-2-map-sales-tax-rates-9c847d1a-aa7b-4388-bdbd-a05622b4be22\"><strong>Step 2: Map Sales Tax Rates<\/strong><\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Open <strong>Mappings list<\/strong> from the left-side menu.<\/li>\n\n\n\n<li>Assign tax codes to <strong>Sales Tax Payable<\/strong> lines.<\/li>\n\n\n\n<li>Map <strong>Sales Tax Payable<\/strong> lines to preferred accounts.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"515\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-14-1024x515.png\" alt=\"\" class=\"wp-image-26516\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-14-1024x515.png 1024w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-14-300x151.png 300w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-14-768x386.png 768w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-14-1080x543.png 1080w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-14-60x30.png 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-14-150x75.png 150w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-14.png 1518w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Note:<\/strong> <em>Only <\/em><strong><em>Sales Tax Payable<\/em><\/strong><em> lines can be mapped to Xero tax rates. All other lines (shipping, discounts, etc.) will automatically use the selected zero-rated tax rate.<\/em><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">New summaries will reflect the tax codes. Rebuild the existing summaries to reflect the updated mapping. Refer to <a href=\"https:\/\/synder.com\/help\/how-to-rebuild-summaries\/\">this guide<\/a> on how to rebuild.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"what-youll-see-in-xero-invoice-0e5c7d4c-60c0-4d82-9e55-4b87db1238f8\"><strong>What you\u2019ll see in Xero invoice<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Example:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Item total: 146 CAD<\/li>\n\n\n\n<li>Tax (5% GST): 7.30 CAD<\/li>\n\n\n\n<li>Total: 153.30 CAD<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Result in Xero:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Taxable sales: $146.00 (GST 5%)<\/li>\n\n\n\n<li>Offsetting zero-rated line<\/li>\n\n\n\n<li>Tax liability: $7.30<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"example-invoice-tax-tracking-enabled-6481e2c0-96c3-4d07-8751-76ce1fbdac06\"><strong>Example Invoice (Tax Tracking Enabled)<\/strong><\/h3>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"440\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-13-1024x440.png\" alt=\"\" class=\"wp-image-26514\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-13-1024x440.png 1024w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-13-300x129.png 300w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-13-768x330.png 768w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-13-1536x660.png 1536w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-13-1080x464.png 1080w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-13-60x26.png 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-13-150x65.png 150w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-13.png 1600w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"tax-shows-up-correctly-in-xeros-tax-summary-report--92fdc440-9069-42fc-9dba-a34a7c27c10e\"><strong>Tax shows up correctly in Xero\u2019s Tax Summary report.<\/strong><\/h3>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"balance-sheet-view-474d6b4f-e4fc-4b6e-9fff-4a0f5c9d91df\"><strong><\/strong><strong><br><\/strong><br><strong>Balance Sheet view:<\/strong><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Tax appears under the selected liability or clearing account.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"605\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-11-1024x605.png\" alt=\"\" class=\"wp-image-26512\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-11-1024x605.png 1024w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-11-300x177.png 300w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-11-768x454.png 768w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-11-1080x638.png 1080w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-11-60x35.png 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-11-150x89.png 150w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-11.png 1312w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"option-2-tax-tracking-disabled-08b894f1-02c6-4f81-abac-256d2f809d97\"><strong>Option 2: Tax Tracking Disabled<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Use this setup if you do not need tax reporting in Xero and only want to record liability balances.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><br>Tax tracking is disabled by default. With this feature disabled:<br><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Synder posts total tax directly to <strong>Sales Tax Payable (liability)<\/strong> account.\n<ul class=\"wp-block-list\">\n<li>Recommended account type: <strong>Current Liabilities<\/strong>.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>No tax codes are applied.<\/li>\n\n\n\n<li>Tax will <strong>NOT<\/strong> appear in Xero\u2019s built-in tax reports<\/li>\n\n\n\n<li>Balance Sheet still reflects the tax owed correctly.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"example-invoice-tax-tracking-disabled-50fa960f-6629-443b-b6a5-a289dfbf20f1\"><strong>Example Invoice (Tax Tracking Disabled)<\/strong><\/h3>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"465\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-12-1024x465.png\" alt=\"\" class=\"wp-image-26513\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-12-1024x465.png 1024w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-12-300x136.png 300w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-12-768x349.png 768w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-12-1536x698.png 1536w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-12-1080x491.png 1080w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-12-60x27.png 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-12-150x68.png 150w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-12.png 1600w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"balance-sheet-reflecting-the-correct-tax-owed-686d53d4-7e03-4483-92eb-d3c9aa59f736\"><strong>Balance Sheet reflecting the correct tax owed<\/strong><\/h3>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"665\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-15-1024x665.png\" alt=\"\" class=\"wp-image-26515\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-15-1024x665.png 1024w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-15-300x195.png 300w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-15-768x499.png 768w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-15-1080x702.png 1080w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-15-60x39.png 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-15-150x97.png 150w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/06\/image-15.png 1336w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"important-notes-7204f85b-e15d-4e7b-b7b1-923897cc3955\"><strong>Important Notes<\/strong><\/h2>\n\n\n\n<ol class=\"wp-block-list\">\n<li>For Multi-State Mapping, enable Group by region or use the Groups feature for more granular mapping. Refer to <a href=\"https:\/\/synder.com\/help\/summary-sync-understanding-the-mapping-groups\/\">this guide<\/a> for step-by-step instructions on how to set up mapping groups.<br><\/li>\n<\/ol>\n\n\n\n<p class=\"wp-block-paragraph\">After enabling <strong>Group by region<\/strong>, you may encounter following regions:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>\u201c<strong>Unknown<\/strong>\u201d \u2013 Missing or unrecognized state\/country information. Use the custom groups feature to assign taxes to such mapping lines based on other available conditions in transactions.<\/li>\n\n\n\n<li>\u201c<strong>N\/A<\/strong>\u201d \u2013 No shipping address is available(e.g., for adjustments).<br><\/li>\n<\/ul>\n\n\n\n<ol start=\"2\" class=\"wp-block-list\">\n<li>Synder always calculates tax as exclusive and treats all amounts as net (before tax).<\/li>\n\n\n\n<li>You can map only Output (sales) tax rates. Xero Summary Sync does not support Input (purchase) tax rates.<br>Consider one of the following options:<\/li>\n<\/ol>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Account for taxes on expenses manually. Synder records total fees in synced journal entries. Calculate tax separately based on the applicable percentage.<\/li>\n\n\n\n<li>Use the per-transaction synchronization mode to apply taxes to expenses\/fees. Refer to <a href=\"https:\/\/synder.com\/help\/apply-tax-on-fees-or-expenses\/\">this guide<\/a> to understand how Synder handles taxes on fees in this sync mode.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"faq-df9401bc-c9ce-4153-bdc0-ce2eea670433\"><br><strong>FAQ<\/strong><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>I don\u2019t see the desired tax code in the dropdown to choose. Why?<\/strong><strong><br><\/strong><strong><br><\/strong><em>This can happen if the tax code is not set up in Xero. Create the tax code in Xero first. Then select it in Synder mapping.<\/em><em><br><\/em><\/li>\n\n\n\n<li><strong>How does Synder calculate the taxable amount for a summary entry?<\/strong><strong><br><\/strong><em>Synder uses this formula: <\/em><strong><em>Taxable sales amount = Tax amount \u00f7 Tax rate \u00d7 100.<\/em><\/strong><\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><em>So if tax is $7.30 at 5%, the taxable amount becomes $146.00.<\/em><em><br><\/em><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Will tax rates be updated for historical summaries?<\/strong><br><em>Tax codes will only be applied to newly generated summaries after enabling the setting. Rebuild the existing summaries to reflect the updates. <\/em><em><br><\/em><\/li>\n\n\n\n<li><strong>Why don\u2019t my taxes appear in Xero tax reports?<\/strong><br><br><em>If Tax Tracking is disabled in Synder, no tax codes are applied to summary lines. Taxes will not appear in Xero Tax Reports. <\/em><strong><em>Enable tax tracking<\/em><\/strong><em> in Synder if tax reporting in Xero is required.<\/em><\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><br><a href=\"https:\/\/synder.com\/contact\/\"><em>Reach out to Synder Team<\/em><\/a><strong> <\/strong>via online support chat or email with any questions you have \u2013 we are always happy to help you!<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Option 1: Tax Tracking Enabled Option 2: Tax Tracking Disabled Important Notes FAQ This guide explains how to configure sales tax tracking in Synder Summary Sync when posting summaries to Xero.&nbsp; Use this if: Do not use this if you are using Per-Transaction Sync. Tax configuration depends on whether tax should appear in Xero\u2019s built-in [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","advgb_blocks_editor_width":"","advgb_blocks_columns_visual_guide":"","footnotes":"","_ppma_block_editor_authors":""},"categories":[376,369,372,381,461,458],"tags":[],"ppma_author":[341],"class_list":["post-24947","post","type-post","status-publish","format-standard","hentry","category-transaction-recording-summary","category-transaction-recording-per-transaction","category-taxes","category-taxes-transaction-recording-summary","category-xero-accounting-integration","category-accounting-integrations-main"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.7 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Summary Sync: How to Track Sales Tax in Xero with Synder - Synder<\/title>\n<meta name=\"description\" content=\"Learn how to track sales tax in Xero using Synder Summary Sync. 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