{"id":24748,"date":"2025-03-10T23:22:10","date_gmt":"2025-03-10T23:22:10","guid":{"rendered":"https:\/\/synder.com\/help\/?p=24748"},"modified":"2026-04-10T16:13:33","modified_gmt":"2026-04-10T16:13:33","slug":"summary-sync-how-to-record-sales-on-payment-date-get-rid-of-ar","status":"publish","type":"post","link":"https:\/\/synder.com\/help\/summary-sync-how-to-record-sales-on-payment-date-get-rid-of-ar\/","title":{"rendered":"Summary Sync: Cash Basis Accounting Without the use of Accounts Receivable in QuickBooks Online"},"content":{"rendered":"\n<ul class=\"wp-block-advgb-summary advgb-toc alignnone\">\n<li class=\"toc-level-1\"><a href=\"#main-setup-flow-3babc132-6316-4639-9576-934dc317a520\">Main Setup Flow<\/a><\/li>\n<li class=\"toc-level-2\"><a href=\"#for-new-users-38995736-a4f2-4d09-b64c-0ffb67be4cd3\">For New Users<\/a><\/li>\n<li class=\"toc-level-2\"><a href=\"#for-existing-users-10cb550e-b402-43ef-8c3d-78c16c3bedbb\">For Existing Users<\/a><\/li>\n<li class=\"toc-level-1\"><a href=\"#important-notes-e8489f6c-7ef6-4440-8549-c19bfc2db0a1\">Important Notes<\/a><\/li>\n<li class=\"toc-level-1\"><a href=\"#faq-6b7149d2-3d2d-4747-8388-d67bd8583aa9\">FAQ<\/a><\/li>\n<\/ul>\n\n\n\n<p>This guide explains how to configure <strong>Summary Sync<\/strong> in Synder to record income on a <strong>cash basis<\/strong> in QuickBooks Online without using Accounts Receivable (AR).&nbsp;<\/p>\n\n\n\n<p>Use this setup if:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>You use <strong>Summary Sync<\/strong> in Synder<\/li>\n\n\n\n<li>You report income on a <strong>cash basis<\/strong><\/li>\n\n\n\n<li>You manage AR outside QuickBooks (or don\u2019t use AR at all)<\/li>\n\n\n\n<li>You want to avoid open AR balances in your books<\/li>\n<\/ul>\n\n\n\n<p>Do <strong>not<\/strong> use this if:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>You rely on invoice tracking inside QuickBooks<\/li>\n\n\n\n<li>You need customer-level AR aging reports<\/li>\n\n\n\n<li>You follow an accrual-based workflow<\/li>\n<\/ul>\n\n\n\n<p>After you complete the setup, income will be recorded on the payment date, no open AR balances will be created, and Journal Entries will post directly to income and cash accounts.&nbsp;<\/p>\n\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"main-setup-flow-3babc132-6316-4639-9576-934dc317a520\"><strong>Main Setup Flow<\/strong><\/h2>\n\n\n\n<p>The process depends on whether you are a new user or if you already have the summaries synced to your books.&nbsp;<\/p>\n\n\n\n<p><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"for-new-users-38995736-a4f2-4d09-b64c-0ffb67be4cd3\"><strong>For New Users<\/strong><\/h3>\n\n\n\n<p>If you are a new user and don\u2019t have any summaries synced to your accounting software, follow these steps:<br><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Go to <strong>Summary Sync settings<\/strong> from the left-side menu.&nbsp;<\/li>\n\n\n\n<li>Locate the <strong>Sales Recording Date<\/strong> option.<\/li>\n\n\n\n<li>Change the setting from <strong>Invoice Date<\/strong> to <strong>Payment Date<\/strong>.<\/li>\n\n\n\n<li>Save settings.&nbsp;<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"927\" height=\"789\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/03\/image-5.png\" alt=\"\" class=\"wp-image-26394\" style=\"width:597px;height:auto\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/03\/image-5.png 927w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/03\/image-5-300x255.png 300w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/03\/image-5-768x654.png 768w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/03\/image-5-60x51.png 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/03\/image-5-150x128.png 150w\" sizes=\"(max-width: 927px) 100vw, 927px\" \/><\/figure>\n\n\n\n<p>That\u2019s it! From this point forward, Synder will record income only when payment is received, skipping AR entirely. Journal Entries will post directly to income and cash accounts.<\/p>\n\n\n\n<p><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"for-existing-users-10cb550e-b402-43ef-8c3d-78c16c3bedbb\"><strong>For Existing Users<\/strong><\/h3>\n\n\n\n<p>If you previously synced data using <strong>Invoice Date<\/strong>, change the method carefully to avoid duplicates or reporting inconsistencies.<\/p>\n\n\n\n<p>Depending on how you would like the historical data to be recorded, choose one of the following options:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Option A &#8211; <strong>Full Method Switch (Clean Reset)<\/strong><\/li>\n\n\n\n<li>Option B &#8211; <strong>Switch Starting From a Specific Date<\/strong><\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"option-a-full-method-switch-clean-reset-b3557fd7-9cb9-4ed3-a8c4-d8b5a08e10fb\"><strong>Option A &#8211; Full Method Switch (Clean Reset)<\/strong><\/h3>\n\n\n\n<p>Use this option to use the <strong>Payment Date<\/strong> as the recording date for all historic transactions.&nbsp;<\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"step-1-change-the-sales-recording-date-257ba7ca-55db-409e-a8a7-41badc84ce23\"><strong>Step 1: Change the Sales Recording Date<\/strong><\/h4>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Go to <strong>Summary sync settings<\/strong> from the left-side menu<\/li>\n\n\n\n<li>Locate the <strong>Sales Recording Date<\/strong> option.<\/li>\n\n\n\n<li>Change the setting from <strong>Invoice Date<\/strong> to <strong>Payment Date<\/strong>.<\/li>\n\n\n\n<li>Save settings.<\/li>\n<\/ol>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"step-2-roll-back-synced-summaries-7a163439-5943-47a2-823e-b0fb156d6269\"><strong>Step 2: Roll Back Synced Summaries<\/strong><\/h4>\n\n\n\n<p>After changing the setting, access your Summaries list page from the left side menu and roll back all synced summaries.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"442\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/03\/image-8-1024x442.png\" alt=\"\" class=\"wp-image-26397\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/03\/image-8-1024x442.png 1024w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/03\/image-8-300x130.png 300w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/03\/image-8-768x332.png 768w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/03\/image-8-1536x663.png 1536w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/03\/image-8-1080x466.png 1080w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/03\/image-8-60x26.png 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/03\/image-8-150x65.png 150w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/03\/image-8.png 1600w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"step-3-rebuild-summaries-8eef5395-d6f7-4667-bf93-22adab6a1df6\"><strong>Step 3: Rebuild summaries<\/strong><\/h4>\n\n\n\n<p>Select <strong>all<\/strong> summaries (including the ones on \u201c<strong>Ready to sync<\/strong>\u201d status) and <strong>rebuild<\/strong> them to apply the adjustment to the sales recording date.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"300\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/03\/image-6-1024x300.png\" alt=\"\" class=\"wp-image-26395\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/03\/image-6-1024x300.png 1024w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/03\/image-6-300x88.png 300w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/03\/image-6-768x225.png 768w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/03\/image-6-1080x317.png 1080w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/03\/image-6-60x18.png 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/03\/image-6-150x44.png 150w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/03\/image-6.png 1443w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"step-4-resync-summaries-2f2e3397-ec64-453b-9235-c46df85b6261\"><strong>Step 4: Resync Summaries<\/strong><\/h4>\n\n\n\n<p>Select all summaries and sync again.&nbsp;<\/p>\n\n\n\n<p><img loading=\"lazy\" decoding=\"async\" src=\"blob:https:\/\/synder.com\/0f6558b8-f77b-493b-b2c6-32693e870952\" width=\"624\" height=\"239\"><br><br>All summaries will now follow the Payment Date method. No mixed invoice-date and payment-date logic will exist in your books!<\/p>\n\n\n\n<p><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"option-b-switch-from-a-specific-date-e4353222-06c5-4112-8ebb-1ce9e4d06a42\"><strong>Option B &#8211; Switch From a Specific Date<\/strong><\/h3>\n\n\n\n<p>Use this option to keep historical data unchanged and switch methods from a defined date.&nbsp;<\/p>\n\n\n\n<p>E.g., everything in 2025 stays on the invoice date, and from January 1, 2026, you switch to the payment date.<\/p>\n\n\n\n<p>Setting this up requires a one-time adjustment. Follow the steps below:<\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"step-1-identify-crossdate-transactions-327d289a-835c-4d45-8952-58897c08b1b7\"><strong>Step 1: Identify Cross-Date Transactions<\/strong><\/h4>\n\n\n\n<p>Use the <strong>Register Table<\/strong> in Synder to find <strong>invoices created before the switch date but paid after<\/strong>.<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Go to <strong>Register<\/strong> from the left side menu.<\/li>\n\n\n\n<li>Apply the following <strong>filters<\/strong>:\n<ul class=\"wp-block-list\">\n<li><strong>Sales Recorded Date = Invoice Date<\/strong><\/li>\n\n\n\n<li><strong>Accounting Category = Accounts Receivable<\/strong><\/li>\n\n\n\n<li><strong>Date range = After your switch date<\/strong><\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"313\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/03\/image-7-1024x313.png\" alt=\"\" class=\"wp-image-26396\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/03\/image-7-1024x313.png 1024w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/03\/image-7-300x92.png 300w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/03\/image-7-768x235.png 768w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/03\/image-7-1536x469.png 1536w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/03\/image-7-1080x330.png 1080w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/03\/image-7-60x18.png 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/03\/image-7-150x46.png 150w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/03\/image-7.png 1600w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>These filters display payments received after the switch date for invoices recorded before the switch.<\/p>\n\n\n\n<p><\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"step-2-create-a-onetime-journal-entry-in-quickbooks-0dfb9b78-64e2-4edc-bc36-ac638715a78b\"><strong>Step 2: Create a One-Time Journal Entry in QuickBooks<\/strong><br><\/h4>\n\n\n\n<p>For invoices created before the switch date and paid after it, create a manual Journal Entry in QuickBooks Online for the total payment amount:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Credit Accounts Receivable<\/strong><\/li>\n\n\n\n<li><strong>Debit Sales (Income)<\/strong><\/li>\n<\/ul>\n\n\n\n<p>This entry removes the original AR and sales impact to prevent double-counting income after the switch.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"step-3-rebuild-and-resync-summaries-a2a86277-2163-41ed-be5f-fdf4a8e476b0\"><strong>Step 3: Rebuild and Resync Summaries<\/strong><\/h4>\n\n\n\n<p>Rebuild all summaries after the switch date and sync again.&nbsp;<\/p>\n\n\n\n<p>Thats it. From this point onward, starting from the switch date all your summaries will be recorded using the Payment Date!<\/p>\n\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"important-notes-e8489f6c-7ef6-4440-8549-c19bfc2db0a1\"><strong>Important Notes<\/strong><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Make this change at the <strong>start of a fiscal period <\/strong>for a cleaner transition.<br><\/li>\n\n\n\n<li>If you go with Option B, add a memo to your one-time adjustment Journal Entry (e.g., \u201cAR switch adjustment \u2013 Jan 2025\u201d) for later reference.<br><\/li>\n\n\n\n<li>If you track AR in a separate system, like spreadsheets, keep it fully disconnected from Synder to avoid confusion.<\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"faq-6b7149d2-3d2d-4747-8388-d67bd8583aa9\"><strong>FAQ<\/strong><\/h2>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>I switched the setting \u201cSales recording date\u201d to \u201cPayment date\u201d, but the synced invoices didn\u2019t update. Why?<\/strong><strong><br><\/strong><br><em>Synder doesn\u2019t touch already synced data. Rollback, rebuild, and sync the summaries to reflect the change. <\/em><em><br><\/em><\/li>\n\n\n\n<li><strong>Do I need to resync even the \u201cPartially synced\u201d summaries to reflect the setting change?<\/strong><strong><br><\/strong><\/li>\n<\/ol>\n\n\n\n<p><em>Yes, every generated summary must be <\/em><strong><em>rebuilt<\/em><\/strong><em> and synced again, regardless of the status. <\/em><em><br><\/em><\/p>\n\n\n\n<ol start=\"3\" class=\"wp-block-list\">\n<li><strong>What happens with partial payments or deposits?<\/strong><strong><br><\/strong><br><em>With payment-date recording, Synder will record income only when funds are received (regardless of invoices). Partial payments will post multiple entries, matching each payment date.<\/em><em><br><\/em><\/li>\n<\/ol>\n\n\n\n<p><a href=\"https:\/\/synder.com\/contact\/\"><em>Reach out to the Synder Team<\/em><\/a><strong> <\/strong>via online support chat or email with any questions you have \u2013 we are always happy to help you!<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Main Setup Flow For New Users For Existing Users Important Notes FAQ This guide explains how to configure Summary Sync in Synder to record income on a cash basis in QuickBooks Online without using Accounts Receivable (AR).&nbsp; Use this setup if: Do not use this if: After you complete the setup, income will be recorded [&hellip;]<\/p>\n","protected":false},"author":2233,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","advgb_blocks_editor_width":"","advgb_blocks_columns_visual_guide":"","footnotes":""},"categories":[376,378,459,385,458],"tags":[],"ppma_author":[338],"class_list":["post-24748","post","type-post","status-publish","format-standard","hentry","category-transaction-recording-summary","category-sales","category-quickbooks-online-accounting-integration","category-handling-invoices","category-accounting-integrations-main"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.4 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Summary Sync: Cash Basis Accounting Without the use of Accounts Receivable in QuickBooks Online - Synder<\/title>\n<meta name=\"description\" content=\"Learn how to record sales on the payment date with Synder Summary Sync. Simplify your books with cash-basis reconciliation.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/synder.com\/help\/summary-sync-how-to-record-sales-on-payment-date-get-rid-of-ar\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Summary Sync: Cash Basis Accounting Without the use of Accounts Receivable in QuickBooks Online - Synder\" \/>\n<meta property=\"og:description\" content=\"Learn how to record sales on the payment date with Synder Summary Sync. Simplify your books with cash-basis reconciliation.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/synder.com\/help\/summary-sync-how-to-record-sales-on-payment-date-get-rid-of-ar\/\" \/>\n<meta property=\"og:site_name\" content=\"Synder\" \/>\n<meta property=\"article:published_time\" content=\"2025-03-10T23:22:10+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-04-10T16:13:33+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2025\/03\/image-5.png\" \/>\n<meta name=\"author\" content=\"George Bylin\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"George Bylin\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"5 minutes\" \/>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"Summary Sync: Cash Basis Accounting Without the use of Accounts Receivable in QuickBooks Online - Synder","description":"Learn how to record sales on the payment date with Synder Summary Sync. 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