{"id":22731,"date":"2024-07-01T18:09:34","date_gmt":"2024-07-01T18:09:34","guid":{"rendered":"https:\/\/synder.com\/help\/?p=22731"},"modified":"2026-07-20T14:45:40","modified_gmt":"2026-07-20T14:45:40","slug":"how-synder-works-with-canceled-voided-transactions","status":"publish","type":"post","link":"https:\/\/synder.com\/help\/how-synder-works-with-canceled-voided-transactions\/","title":{"rendered":"How Synder Works With Canceled\/Voided Stripe Transactions"},"content":{"rendered":"\n<div class=\"wp-block-synder-callout\" style=\"background:#fff8e1;border-left:4px solid #f9a825;padding:12px 16px;margin-bottom:20px;\">\n<strong>\ud83d\udccc Prerequisite:<\/strong> Everything in this guide applies only when <strong>&#8220;Sync Open Invoices&#8221;<\/strong> is enabled in your Synder settings. Without this setting, Synder will not process voided or uncollectible invoices.\n<\/div>\n\n\n\n<p>When a Stripe invoice is voided or marked uncollectible, Synder handles it differently depending on the invoice status and your sync mode. This guide explains both behaviors.<\/p>\n\n\n\n<p style=\"margin-bottom:5px\"><strong>Overview:<\/strong><\/p>\n<ol>\n<li style=\"margin-bottom:5px\"><a href=\"#voided\">How Voided Stripe invoices work<\/a><\/li>\n<li style=\"margin-bottom:5px\"><a href=\"#uncollectible\">How Uncollectible Stripe invoices work<\/a><\/li>\n<li style=\"margin-bottom:5px\"><a href=\"#sync-modes\">Behavior by sync mode<\/a><\/li>\n<li style=\"margin-bottom:5px\"><a href=\"#rollback-prevention\">How to prevent rollback on uncollectible invoices<\/a><\/li>\n<\/ol>\n\n\n\n<h2 id=\"voided\"><strong>How Voided Stripe Invoices Work<\/strong><\/h2>\n\n\n\n<p>When a Stripe invoice is voided, Synder does <strong>not<\/strong> roll back or delete the original transaction. Instead:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>The original invoice remains in your accounting system<\/li><li>Synder automatically creates a <strong>credit memo<\/strong> for the full invoice amount<\/li><li>The credit memo is applied against the original invoice<\/li><li>A <strong>$0 payment<\/strong> links the credit memo to the original invoice<\/li><li>Net result: $0 balance \u2014 the invoice is effectively canceled without removing history<\/li><\/ul>\n\n\n\n<p><strong>Note:<\/strong> Voided is a <strong>final<\/strong> status in Stripe \u2014 it cannot be changed to Paid or any other status. Use voided when a deal is canceled or an invoice was created by mistake.<\/p>\n\n\n\n<h2 id=\"uncollectible\"><strong>How Uncollectible Stripe Invoices Work<\/strong><\/h2>\n\n\n\n<p>When a Stripe invoice is marked as uncollectible, Synder&#8217;s default behavior is to <strong>roll back<\/strong> the transaction:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>The original invoice is removed from your accounting system<\/li><li>Synder rolls back and archives the transaction<\/li><\/ul>\n\n\n\n<p><strong>Important:<\/strong> Uncollectible is a <strong>non-final<\/strong> status \u2014 the invoice can still transition to Paid or Voided later. If you are certain an invoice will not be paid, Stripe recommends marking it as <strong>Voided<\/strong> instead, which gives you a cleaner audit trail in accounting.<\/p>\n\n\n\n<h2 id=\"sync-modes\"><strong>Behavior by Sync Mode<\/strong><\/h2>\n\n\n\n<table style=\"width:100%;border-collapse:collapse;margin-bottom:16px;\">\n<thead>\n<tr style=\"background:#f5f5f5;\">\n<th style=\"padding:10px;border:1px solid #ddd;text-align:left;\">Sync Mode<\/th>\n<th style=\"padding:10px;border:1px solid #ddd;text-align:left;\">Voided Invoice<\/th>\n<th style=\"padding:10px;border:1px solid #ddd;text-align:left;\">Uncollectible Invoice<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"padding:10px;border:1px solid #ddd;\"><strong>Per Transaction<\/strong><\/td>\n<td style=\"padding:10px;border:1px solid #ddd;\">Credit memo + $0 payment created<\/td>\n<td style=\"padding:10px;border:1px solid #ddd;\">Rollback (default)<\/td>\n<\/tr>\n<tr>\n<td style=\"padding:10px;border:1px solid #ddd;\"><strong>Summary Sync<\/strong><\/td>\n<td style=\"padding:10px;border:1px solid #ddd;\">Credit memo + $0 payment created<\/td>\n<td style=\"padding:10px;border:1px solid #ddd;\">Rollback by default \u2014 <em>see note below<\/em><\/td>\n<\/tr>\n<tr>\n<td style=\"padding:10px;border:1px solid #ddd;\"><strong>RevRec<\/strong><\/td>\n<td style=\"padding:10px;border:1px solid #ddd;\">Credit memo created; recognized revenue written off to Bad Debt account<\/td>\n<td style=\"padding:10px;border:1px solid #ddd;\">Same as Voided \u2014 credit memo + Bad Debt write-off. No rollback.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n\n\n\n<div style=\"background:#fff3e0;border-left:4px solid #ef6c00;padding:12px 16px;margin-bottom:20px;\">\n<strong>\u26a0\ufe0f Summary Sync note:<\/strong> Rolling back an uncollectible invoice in Summary Sync can create inconsistencies if the original transaction was already included in a synced period summary. If this applies to you, see the rollback prevention section below.\n<\/div>\n\n\n\n<p>For full details on how RevRec handles open invoice recognition schedules, see <a href=\"https:\/\/synder.com\/help\/synder-revrec-open-invoices-recognition-flow\/\">Synder RevRec: Open Invoices Processing<\/a>.<\/p>\n\n\n\n<h2 id=\"rollback-prevention\"><strong>How to Prevent Rollback on Uncollectible Invoices<\/strong><\/h2>\n\n\n\n<p>By default, uncollectible invoices trigger a rollback in Per Transaction and Summary Sync modes. If you&#8217;d prefer Synder to <strong>keep the original invoice<\/strong> and issue a credit note instead of rolling back, contact <strong>Synder Support via in-app chat<\/strong> to have this configured for your account.<\/p>\n\n\n\n<p>This is especially recommended for <strong>Summary Sync<\/strong> users, where rollbacks on past dates can affect already-synced period totals.<\/p>\n\n\n\n<p><a href=\"https:\/\/synder.com\/contact\/\"><em>Reach out to Synder Team<\/em><\/a> if you have questions about your specific setup.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>\ud83d\udccc Prerequisite: Everything in this guide applies only when &#8220;Sync Open Invoices&#8221; is enabled in your Synder settings. Without this setting, Synder will not process voided or uncollectible invoices. When a Stripe invoice is voided or marked uncollectible, Synder handles it differently depending on the invoice status and your sync mode. This guide explains both [&hellip;]<\/p>\n","protected":false},"author":25,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","advgb_blocks_editor_width":"","advgb_blocks_columns_visual_guide":"","footnotes":""},"categories":[371,376,378,369],"tags":[],"ppma_author":[339],"class_list":["post-22731","post","type-post","status-publish","format-standard","hentry","category-sales-pt","category-transaction-recording-summary","category-sales","category-transaction-recording-per-transaction"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.4 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How Synder Works With Canceled\/Voided Stripe Transactions - Synder<\/title>\n<meta name=\"description\" content=\"Understand how Synder processes canceled and voided transactions. Learn how voids are recorded in QuickBooks or Xero to keep your financial records accurate.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/synder.com\/help\/how-synder-works-with-canceled-voided-transactions\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How Synder Works With Canceled\/Voided Stripe Transactions - Synder\" \/>\n<meta property=\"og:description\" content=\"Understand how Synder processes canceled and voided transactions. 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Learn how voids are recorded in QuickBooks or Xero to keep your financial records accurate.","og_url":"https:\/\/synder.com\/help\/how-synder-works-with-canceled-voided-transactions\/","og_site_name":"Synder","article_published_time":"2024-07-01T18:09:34+00:00","article_modified_time":"2026-07-20T14:45:40+00:00","author":"anastasiaplotka","twitter_card":"summary_large_image","twitter_misc":{"Written by":"anastasiaplotka","Est. reading time":"2 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/synder.com\/help\/how-synder-works-with-canceled-voided-transactions\/","url":"https:\/\/synder.com\/help\/how-synder-works-with-canceled-voided-transactions\/","name":"How Synder Works With Canceled\/Voided Stripe Transactions - Synder","isPartOf":{"@id":"https:\/\/synder.com\/help\/#website"},"datePublished":"2024-07-01T18:09:34+00:00","dateModified":"2026-07-20T14:45:40+00:00","author":{"@id":"https:\/\/synder.com\/help\/#\/schema\/person\/76a9ca8501e764923931eb0ec1fa6f6e"},"description":"Understand how Synder processes canceled and voided transactions. 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