{"id":20168,"date":"2023-09-25T07:42:17","date_gmt":"2023-09-25T07:42:17","guid":{"rendered":"https:\/\/synder.com\/help\/?p=20168"},"modified":"2026-04-10T12:28:55","modified_gmt":"2026-04-10T12:28:55","slug":"syncing-stripe-charges-as-deposits-in-synder","status":"publish","type":"post","link":"https:\/\/synder.com\/help\/syncing-stripe-charges-as-deposits-in-synder\/","title":{"rendered":"Syncing Stripe Payments as Deposits\/Overpayments in Synder"},"content":{"rendered":"\n

Sometimes you may find it necessary to sync your Stripe payments as deposits in QuickBooks Online\/ as overpayments to Xero, rather than directly associating them with sales receipts or invoices, and close invoices with these deposits later. 
Let\u2019s say you offer custom-made products or services tailored to your customers\u2019 specifications. For instance, a custom furniture manufacturer might require a pre-payment to cover the costs of materials and labor. Once the piece is ready and delivered, an invoice is issued detailing the full price, with the pre-payment amount deducted.<\/p>\n\n\n\n

Overview:<\/strong><\/p>\n\n\n\n

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  1. Enabling the Sync-as-Deposits\/Overpayments setting in Synder<\/a><\/p><\/li>\n\n\n\n

  2. Closing open invoices with Deposits\/Overpayments<\/a><\/p><\/li>\n<\/ol>\n\n\n\n

    Enabling the Sync-as-Deposits\/Overpayments setting in Synder<\/strong><\/h2>\n\n\n\n

    To set up Synder to sync Stripe payments as deposits\/overpayments instead of sales receipts, simply follow the steps below:<\/p>\n\n\n\n

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    1. Navigate to the left-hand menu and click on “Settings.”<\/li>\n\n\n\n
    2. Choose “Stripe” from the “Integrations” dropdown menu.<\/li>\n\n\n\n
    3. Select \u201cSync payments as Deposits\u201d <\/strong>(for QuickBooks Online, QuickBooks Desktop and Synder Books) or \u201cSync payments as Overpayment\u201d<\/strong> (for Xero).<\/li>\n\n\n\n
    4. Click “Update” to save your changes.<\/li>\n<\/ol>\n\n\n\n

      This is how it will look for QuickBooks Online, QuickBooks Desktop and Synder Books:<\/p>\n\n\n\n

      \"\"<\/figure>\n\n\n\n

      This is how it will look for Xero:<\/p>\n\n\n\n

      \"\"<\/figure>\n\n\n\n

      Closing open invoices with Deposits\/Overpayments<\/strong><\/h2>\n\n\n\n

      For QuickBooks Online<\/strong>
      Once you have deposits created with Synder and open invoices, you can close them by following these steps:<\/p>\n\n\n\n

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      1. Open an invoice in QuickBooks Online and click on \u201cReceive payment\u201d.<\/li>\n<\/ol>\n\n\n\n
        \"\"\/<\/figure>\n\n\n\n
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        1. Select the invoice and deposit and click on \u201cSave and close\u201d.<\/li>\n<\/ol>\n\n\n\n
          \"\"\/<\/figure>\n\n\n\n
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          1. In your “Accounts Receivable,” you will see three entries: the invoice, the deposit, and the payment.<\/li>\n<\/ol>\n\n\n\n
            \"\"\/<\/figure>\n\n\n\n

            Note 1:<\/strong> A $0.00 payment will be auto-generated to connect the deposit to the invoice.
            Note 2:<\/strong> The logic is exactly the same for QuickBooks Desktop and Synder Books.<\/p>\n\n\n\n

            For Xero:<\/strong><\/p>\n\n\n\n

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            1. Open an invoice in Xero and click on \u201cApprove\u201d.<\/li>\n<\/ol>\n\n\n\n
              \"\"\/<\/figure>\n\n\n\n
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              1. Xero will offer you to apply the overpayment amount to this invoice. Click on \u201cAllocate\u201d.<\/li>\n<\/ol>\n\n\n\n
                \"\"\/<\/figure>\n\n\n\n
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                1. Enter the amount that needs to be applied and click on \u201cAllocate credit\u201d.<\/li>\n<\/ol>\n\n\n\n
                  \"\"\/<\/figure>\n\n\n\n

                  There you have it; the invoice has been successfully closed!<\/p>\n\n\n\n

                  Reach out to the Synder Team<\/em><\/a> via online support chat, phone, or email with any questions you have \u2013 we\u2019re always happy to help you!<\/p>\n\n\n\n

                  Learn Refunds Categorization and Tracking with Synder RevRec<\/a>!<\/em><\/p>\n\n\n\n