{"id":19563,"date":"2023-05-02T15:46:21","date_gmt":"2023-05-02T15:46:21","guid":{"rendered":"https:\/\/synder.com\/help\/?p=19563"},"modified":"2026-05-12T19:54:23","modified_gmt":"2026-05-12T19:54:23","slug":"apply-sales-taxes-based-on-location-canada","status":"publish","type":"post","link":"https:\/\/synder.com\/help\/apply-sales-taxes-based-on-location-canada\/","title":{"rendered":"How to Apply Non-US Sales Tax Based on Shipping Location Using Recipes in Synder"},"content":{"rendered":"\n<p>This guide explains how to improve your QuickBooks tax workflow with Synder Smart Rules, using Recipes. By following the steps below, you will set up an automatic sales tax application for non-US regions based on the customer&#8217;s shipping address.<\/p>\n\n\n\n<p><strong>Can be used if:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>You sell to customers in non-US regions (such as Canada) and need Synder to apply regional tax codes automatically based on the province or country in the shipping address.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Before You Start<\/strong><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>You must be connected to <strong>QuickBooks Online<\/strong>.<\/li>\n\n\n\n<li>The tax codes you want to apply (e.g., GST\/PST BC) must already exist in QuickBooks Online.<\/li>\n\n\n\n<li>Know the province names or abbreviations you want to use as conditions (e.g., &#8220;British Columbia&#8221;, &#8220;BC&#8221;).<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>How to Set Up the Non-US Tax Recipe<\/strong><\/h2>\n\n\n\n<p>Below are the detailed steps on how to set up a Smart Rule automatically for non-US sales tax using Recipes:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>In Synder, go to <strong>Smart Rules<\/strong> in the left menu, then select <strong>Recipes<\/strong>.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"171\" height=\"135\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2023\/05\/image-67.png\" alt=\"\" class=\"wp-image-27799\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2023\/05\/image-67.png 171w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2023\/05\/image-67-60x47.png 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2023\/05\/image-67-150x118.png 150w\" sizes=\"(max-width: 171px) 100vw, 171px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Find the <strong>Set NON US Tax in Sales Receipt<\/strong> or <strong>Set Non US Tax in Invoice<\/strong> recipe, depending on the transaction type you want to cover. You can enable both if needed. Click <strong>Try it out<\/strong> to open the recipe builder.\u00a0<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"746\" height=\"532\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2023\/05\/image-64.png\" alt=\"\" class=\"wp-image-27796\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2023\/05\/image-64.png 746w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2023\/05\/image-64-300x214.png 300w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2023\/05\/image-64-400x284.png 400w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2023\/05\/image-64-60x43.png 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2023\/05\/image-64-150x107.png 150w\" sizes=\"(max-width: 746px) 100vw, 746px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>In the <strong>IF<\/strong> block, click to edit the condition. Set it to: <strong>Shipping Address \u2192 Region \u2192 Contains \u2192 [province name or abbreviation]<\/strong>. For example, enter <strong>&#8220;British Columbia&#8221;<\/strong> and <strong>&#8220;BC&#8221;<\/strong> to cover both the full name and the abbreviation.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"704\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2023\/05\/image-65-1024x704.png\" alt=\"\" class=\"wp-image-27797\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2023\/05\/image-65-1024x704.png 1024w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2023\/05\/image-65-300x206.png 300w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2023\/05\/image-65-768x528.png 768w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2023\/05\/image-65-1080x742.png 1080w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2023\/05\/image-65-60x41.png 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2023\/05\/image-65-150x103.png 150w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2023\/05\/image-65.png 1193w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Click the <strong>THEN<\/strong> block and select <strong>Set QuickBooks Online entity data<\/strong>.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"767\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2023\/05\/image-66-1024x767.png\" alt=\"\" class=\"wp-image-27798\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2023\/05\/image-66-1024x767.png 1024w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2023\/05\/image-66-300x225.png 300w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2023\/05\/image-66-768x575.png 768w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2023\/05\/image-66-510x382.png 510w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2023\/05\/image-66-60x45.png 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2023\/05\/image-66-150x112.png 150w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2023\/05\/image-66.png 1080w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>In the pop-up, choose the <strong>Tax Calculation Type<\/strong> (e.g., Exclusive of Tax) and select the correct tax code from the dropdown (e.g., <strong>GST\/PST BC<\/strong>).<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"577\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2023\/05\/image-68-1024x577.png\" alt=\"\" class=\"wp-image-27800\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2023\/05\/image-68-1024x577.png 1024w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2023\/05\/image-68-300x169.png 300w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2023\/05\/image-68-768x433.png 768w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2023\/05\/image-68-1536x865.png 1536w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2023\/05\/image-68-2048x1153.png 2048w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2023\/05\/image-68-1080x608.png 1080w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2023\/05\/image-68-60x34.png 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2023\/05\/image-68-150x84.png 150w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Click <strong>Submit<\/strong> to save the THEN block.<\/li>\n\n\n\n<li>Add additional IF\/THEN blocks for other provinces or regions as needed.<\/li>\n\n\n\n<li>Click <strong>Save &amp; Close Rule<\/strong> to activate the rule.<\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<p><em>Note: You can add multiple regions in the same rule by building new condition modules following the <strong>No line<\/strong> of the Smart Rule<\/em><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>How to Confirm It Worked<\/strong><\/h2>\n\n\n\n<p>Go to the <strong>Platform Transactions<\/strong> tab and find a transaction that falls under the created rule. Click <strong>Ready to Sync<\/strong>, then sync it.<\/p>\n\n\n\n<p>After it syncs, click <strong>Show in QuickBooks Online<\/strong> and verify the correct tax code has been applied.<\/p>\n\n\n\n<p>You can also go to <strong>Smart Rules \u2192 Executions<\/strong> to confirm the rule has been successfully executed.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Limitations &amp; Important Notes<\/strong><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>QuickBooks Online and QuickBooks Desktop only: <\/strong>Recipes are not available for other accounting platforms.<\/li>\n\n\n\n<li><strong>Tax codes must exist in QuickBooks Online first: <\/strong>Synder applies existing tax codes \u2014 it does not create them.<\/li>\n\n\n\n<li><strong>Order of IF blocks matters: <\/strong>Synder checks each IF block in order and applies the first matching condition. Arrange your blocks accordingly.<\/li>\n\n\n\n<li><strong>&#8220;Contains&#8221; allows partial matching: <\/strong>Use this to cover both full province names and abbreviations in the same block (e.g., &#8220;British Columbia&#8221; and &#8220;BC&#8221;).<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>FAQ<\/strong><\/h2>\n\n\n\n<p><strong>Can I set up rules for multiple provinces in one rule?<\/strong><\/p>\n\n\n\n<p>Yes. Add a separate IF\/THEN block for each province. Each block can have its own tax code.<\/p>\n\n\n\n<p><strong>Can I use this for countries other than Canada?<\/strong><\/p>\n\n\n\n<p>Yes. The Non-US tax recipe works for any non-US region. Change the condition to match the country or region name relevant to your business.<\/p>\n\n\n\n<p><strong>What if the tax code I need isn&#8217;t showing in the dropdown?<\/strong><\/p>\n\n\n\n<p>The tax code must be created in QuickBooks Online first. Once it exists there, it will appear in Synder&#8217;s dropdown.<\/p>\n\n\n\n<p><strong>Can I apply rules to both Sales Receipts and Invoices?<\/strong><\/p>\n\n\n\n<p>Yes. Set up a separate recipe for each transaction type. The configuration steps are identical.<\/p>\n\n\n\n<p><strong>Where can I check if the rule ran correctly?<\/strong><\/p>\n\n\n\n<p>Go to <strong>Smart Rules \u2192 Executions<\/strong>. The log shows each time a rule fired, which transaction triggered it, and what action was taken.<\/p>\n\n\n\n<p><\/p>\n\n\n\n<p><a href=\"https:\/\/synder.com\/contact\/\"><em>Reach out to Synder Team<\/em><\/a><strong> <\/strong>via online support chat or email with any questions you have \u2013 we are always happy to help you!<\/p>\n","protected":false},"excerpt":{"rendered":"<p>This guide explains how to improve your QuickBooks tax workflow with Synder Smart Rules, using Recipes. By following the steps below, you will set up an automatic sales tax application for non-US regions based on the customer&#8217;s shipping address. Can be used if: Before You Start How to Set Up the Non-US Tax Recipe Below [&hellip;]<\/p>\n","protected":false},"author":25,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","advgb_blocks_editor_width":"","advgb_blocks_columns_visual_guide":"","footnotes":""},"categories":[369,372,264],"tags":[],"ppma_author":[339],"class_list":["post-19563","post","type-post","status-publish","format-standard","hentry","category-transaction-recording-per-transaction","category-taxes","category-smart-rules"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.4 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Apply Non-US Sales Tax Based on Shipping Location Using Recipes in Synder - Synder<\/title>\n<meta name=\"description\" content=\"Automate sales tax applications based on location for Canadian transactions with Synder. 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