{"id":18324,"date":"2022-06-28T00:03:14","date_gmt":"2022-06-28T00:03:14","guid":{"rendered":"https:\/\/synder.com\/help\/?p=18324"},"modified":"2026-04-09T13:23:28","modified_gmt":"2026-04-09T13:23:28","slug":"how-to-get-instant-low-stock-alerts","status":"publish","type":"post","link":"https:\/\/synder.com\/help\/how-to-get-instant-low-stock-alerts\/","title":{"rendered":"How to Get Instant Low Stock Alerts"},"content":{"rendered":"\n<p>We know how important it is for ecommerce business owners to be aware of actual stock. Especially if you sell the same items on multiple sales platforms such as Amazon, Shopify, eBay, BigCommerce, etc. and struggle with getting rapid up-to-date alerts when stock levels reach a minimum threshold. Not being aware of low stock levels can cost your brand its reputation if customers get frustrated and dissatisfied when they try to make a purchase you can\u2019t fulfill. This could lead to poor reviews on marketplaces and even loss of customers. And, of course, all these will result in the loss of sales.\u00a0<br>That\u2019s why we created a solution, Smart Rules, that takes over monitoring quantity on hand for your products in QuickBooks Online and notifies you via email once levels are below your specified inventory threshold.<\/p>\n\n\n\n<p>Low Stock email alerts allow you to:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>End the need to manual check your stock as Synder will notify you immediately<\/li><li>Create inventory thresholds, both for all products you sell or for each individual product<\/li><li>Avoid poor reviews and customer frustration because of low stock<\/li><li>Avoid sales losses caused by low inventory<\/li><li>Simplify stock tracking if you sell the same products on multiple platforms<\/li><\/ul>\n\n\n\n<p style=\"margin-bottom: 5px\"><b>Overview:<\/b><\/p>\n<ol>\n\t<li style=\"margin-bottom: 5px\"><p style=\"margin-bottom: 5px\"><a href=\"#1\">Use-case for Instant Low Stock Alerts<\/a><\/p><\/li>\n\t<li style=\"margin-bottom: 5px\"><p style=\"margin-bottom: 5px\"><a href=\"#2\">Creating your Smart Rule for Low Stock Alerts<\/a><\/p><\/li>\n\t<li style=\"margin-bottom: 5px\"><p style=\"margin-bottom: 5px\"><a href=\"#3\">Checking How It Works<\/a><\/p><\/li>\n        <li style=\"margin-bottom: 5px\"><p style=\"margin-bottom: 5px\"><a href=\"#4\">Tips to simplify Smart Rules Creation<\/a><\/p><\/li>\n<\/ol>\n\n\n\n<h2 id=\"1\"><strong>Use-case for Instant Low Stock Alerts<\/strong><\/h2>\n\n\n\n<p>You track inventory in QuickBooks Online and need to get notified when your items fall below a specific stock level to react simultaneously and not lose sales. Now we\u2019re going to create a Smart Rule to get notified via email if there are less than 10 items in stock. Now, our stock for Product1 is good, there are currently 30 items. Here is how it looks:<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"239\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/3-1024x239.jpg\" alt=\"\" class=\"wp-image-18325\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/3-1024x239.jpg 1024w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/3-300x70.jpg 300w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/3-768x179.jpg 768w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/3-1536x358.jpg 1536w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/3-60x14.jpg 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/3-150x35.jpg 150w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/3.jpg 1569w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h2 id=\"2\"><strong>Creating your Smart Rule for Low Stock Alerts<\/strong><\/h2>\n\n\n\n<p>1. Go to Smart rules \u2192 Rules \u2192 Create a rule;<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"379\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2024\/06\/Low-Stock-Alerts-1-1024x379.png\" alt=\"\" class=\"wp-image-22196\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2024\/06\/Low-Stock-Alerts-1-1024x379.png 1024w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2024\/06\/Low-Stock-Alerts-1-300x111.png 300w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2024\/06\/Low-Stock-Alerts-1-768x284.png 768w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2024\/06\/Low-Stock-Alerts-1-1536x568.png 1536w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2024\/06\/Low-Stock-Alerts-1-60x22.png 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2024\/06\/Low-Stock-Alerts-1-150x55.png 150w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2024\/06\/Low-Stock-Alerts-1.png 1880w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>2. Choose the trigger that starts your rule: Sales Receipt \u2192 Created. It means that each time Synder creates a sales receipt in your QuickBooks account, this Rule will fire;<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"835\" height=\"506\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/image-1.png\" alt=\"\" class=\"wp-image-18327\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/image-1.png 835w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/image-1-300x182.png 300w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/image-1-768x465.png 768w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/image-1-60x36.png 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/image-1-150x91.png 150w\" sizes=\"(max-width: 835px) 100vw, 835px\" \/><\/figure>\n\n\n\n<p>3. Choose the condition: if Line:Product or Service \u2192 Qty on hand \u2192 less \u2192 10 \u2192 Yes. In this way, you tell Synder to check if this condition is met and apply the rule according to it.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"867\" height=\"275\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/1-4.jpg\" alt=\"\" class=\"wp-image-18328\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/1-4.jpg 867w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/1-4-300x95.jpg 300w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/1-4-768x244.jpg 768w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/1-4-60x19.jpg 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/1-4-150x48.jpg 150w\" sizes=\"(max-width: 867px) 100vw, 867px\" \/><\/figure>\n\n\n\n<p><strong>Note:<\/strong> for your case, you can use any condition that makes sense to your business flow.<\/p>\n\n\n\n<p>4. Finally, choose the action:Email \u2192 Company owner \u2192 Inventory for {{lineProductOrService.qtyOnHand}} went down \u2192 {{lineProductOrService.qtyOnHand}} went down. Please, repurchase.This will tell Synder that an email should be sent to the company owner with any text you specify in your condition. You can also attach a PDF Sales Receipt to the email.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"319\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/2-2-1024x319.jpg\" alt=\"\" class=\"wp-image-18330\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/2-2-1024x319.jpg 1024w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/2-2-300x94.jpg 300w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/2-2-768x240.jpg 768w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/2-2-60x19.jpg 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/2-2-150x47.jpg 150w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/2-2.jpg 1199w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>Save the rule and wait until the condition is met to check if it works as expected.<\/p>\n\n\n\n<h2 id=\"3\"><strong>Checking How It Works<\/strong><\/h2>\n\n\n\n<p>As you remember, inventory for Product1 was 30, Synder synced some items, and it went down to 9, which is less than 10 and now meets our condition.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"219\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/4-1024x219.jpg\" alt=\"\" class=\"wp-image-18331\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/4-1024x219.jpg 1024w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/4-300x64.jpg 300w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/4-768x164.jpg 768w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/4-1536x329.jpg 1536w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/4-60x13.jpg 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/4-150x32.jpg 150w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/4.jpg 1551w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>We immediately got an email notification that our stock went down to 9.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"568\" height=\"463\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/111.jpg\" alt=\"\" class=\"wp-image-18364\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/111.jpg 568w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/111-300x245.jpg 300w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/111-60x49.jpg 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/111-150x122.jpg 150w\" sizes=\"(max-width: 568px) 100vw, 568px\" \/><\/figure>\n\n\n\n<h2 id=\"4\"><strong>Tips to simplify Smart Rules Creation<\/strong><\/h2>\n\n\n\n<p>Use our template to simplify the process.<br>Let\u2019s find it:<\/p>\n\n\n\n<ol class=\"wp-block-list\"><li>Smart rules \u2192 Templates;<\/li><li>Inventory;<\/li><li>Alert inventory goes down in Sales Receipt \u2192 Try it out.<\/li><\/ol>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"378\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2024\/06\/Low-Stock-Alerts-2-1024x378.png\" alt=\"\" class=\"wp-image-22197\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2024\/06\/Low-Stock-Alerts-2-1024x378.png 1024w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2024\/06\/Low-Stock-Alerts-2-300x111.png 300w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2024\/06\/Low-Stock-Alerts-2-768x284.png 768w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2024\/06\/Low-Stock-Alerts-2-1536x568.png 1536w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2024\/06\/Low-Stock-Alerts-2-60x22.png 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2024\/06\/Low-Stock-Alerts-2-150x55.png 150w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2024\/06\/Low-Stock-Alerts-2.png 1832w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p><a href=\"https:\/\/synder.com\/contact\/\"><em>Reach out to the Synder team<\/em><\/a>\u00a0via online support chat, phone, or email with any questions you have \u2013 we\u2019re always happy to help you!<\/p>\n\n\n\n<script>\nif (window.convertflow == undefined) {\nvar script = document.createElement('script'); \nscript.async = true;\nscript.src = \"https:\/\/js.convertflow.co\/production\/websites\/11040.js\"; \ndocument.body.appendChild(script); \n};\n<\/script>\n<div class=\"cf-cta-snippet cta74541\" website-id=\"11040\" cta-id=\"74541\"><\/div>\n\n\n\n<p><br><\/p>\n","protected":false},"excerpt":{"rendered":"<p>We know how important it is for ecommerce business owners to be aware of actual stock. Especially if you sell the same items on multiple sales platforms such as Amazon, Shopify, eBay, BigCommerce, etc. and struggle with getting rapid up-to-date alerts when stock levels reach a minimum threshold. Not being aware of low stock levels [&hellip;]<\/p>\n","protected":false},"author":25,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","advgb_blocks_editor_width":"","advgb_blocks_columns_visual_guide":"","footnotes":""},"categories":[369,264,375],"tags":[],"ppma_author":[339],"class_list":["post-18324","post","type-post","status-publish","format-standard","hentry","category-transaction-recording-per-transaction","category-smart-rules","category-smart-rules-automation-pt"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.4 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Get Instant Low Stock Alerts<\/title>\n<meta name=\"description\" content=\"Learn how to set up instant low-stock alerts with Synder. Ensure timely inventory replenishment and prevent potential sales disruptions with our comprehensive guide\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/synder.com\/help\/how-to-get-instant-low-stock-alerts\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Get Instant Low Stock Alerts\" \/>\n<meta property=\"og:description\" content=\"Learn how to set up instant low-stock alerts with Synder. Ensure timely inventory replenishment and prevent potential sales disruptions with our comprehensive guide\" \/>\n<meta property=\"og:url\" content=\"https:\/\/synder.com\/help\/how-to-get-instant-low-stock-alerts\/\" \/>\n<meta property=\"og:site_name\" content=\"Synder\" \/>\n<meta property=\"article:published_time\" content=\"2022-06-28T00:03:14+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-04-09T13:23:28+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/3-1024x239.jpg\" \/>\n<meta name=\"author\" content=\"anastasiaplotka\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"anastasiaplotka\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"3 minutes\" \/>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"How to Get Instant Low Stock Alerts","description":"Learn how to set up instant low-stock alerts with Synder. Ensure timely inventory replenishment and prevent potential sales disruptions with our comprehensive guide","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/synder.com\/help\/how-to-get-instant-low-stock-alerts\/","og_locale":"en_US","og_type":"article","og_title":"How to Get Instant Low Stock Alerts","og_description":"Learn how to set up instant low-stock alerts with Synder. Ensure timely inventory replenishment and prevent potential sales disruptions with our comprehensive guide","og_url":"https:\/\/synder.com\/help\/how-to-get-instant-low-stock-alerts\/","og_site_name":"Synder","article_published_time":"2022-06-28T00:03:14+00:00","article_modified_time":"2026-04-09T13:23:28+00:00","og_image":[{"url":"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/3-1024x239.jpg"}],"author":"anastasiaplotka","twitter_card":"summary_large_image","twitter_misc":{"Written by":"anastasiaplotka","Est. reading time":"3 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/synder.com\/help\/how-to-get-instant-low-stock-alerts\/","url":"https:\/\/synder.com\/help\/how-to-get-instant-low-stock-alerts\/","name":"How to Get Instant Low Stock Alerts","isPartOf":{"@id":"https:\/\/synder.com\/help\/#website"},"primaryImageOfPage":{"@id":"https:\/\/synder.com\/help\/how-to-get-instant-low-stock-alerts\/#primaryimage"},"image":{"@id":"https:\/\/synder.com\/help\/how-to-get-instant-low-stock-alerts\/#primaryimage"},"thumbnailUrl":"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/3-1024x239.jpg","datePublished":"2022-06-28T00:03:14+00:00","dateModified":"2026-04-09T13:23:28+00:00","author":{"@id":"https:\/\/synder.com\/help\/#\/schema\/person\/76a9ca8501e764923931eb0ec1fa6f6e"},"description":"Learn how to set up instant low-stock alerts with Synder. 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