{"id":18324,"date":"2022-06-28T00:03:14","date_gmt":"2022-06-28T00:03:14","guid":{"rendered":"https:\/\/synder.com\/help\/?p=18324"},"modified":"2026-05-13T14:36:02","modified_gmt":"2026-05-13T14:36:02","slug":"how-to-get-instant-low-stock-alerts","status":"publish","type":"post","link":"https:\/\/synder.com\/help\/how-to-get-instant-low-stock-alerts\/","title":{"rendered":"How to Set Up Low Stock Alerts Using Smart Rules Recipes in Synder"},"content":{"rendered":"\n<p>This guide explains how to improve your QuickBooks inventory tracking workflow with Synder Smart Rules, using Recipes. By following the steps below, you will set up automatic email alerts when a product&#8217;s stock falls below a set threshold&nbsp;<\/p>\n\n\n\n<p><strong>Can be used if: <\/strong><strong><br><\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>You track inventory in QuickBooks Online and want automated low-stock email notifications.<br><\/li>\n\n\n\n<li>You sell on multiple platforms (e.g., Amazon, Shopify, eBay) and need centralized stock monitoring.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Before You Start<\/strong><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Your inventory must be tracked in <strong>QuickBooks Online<\/strong>.<\/li>\n\n\n\n<li>Synder must be connected to your QuickBooks Online account.<\/li>\n\n\n\n<li>You need to know the stock threshold you want to trigger the alert (e.g., fewer than 10 units).<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>How to Set Up the Low Stock Alert Recipe<\/strong><strong><br><\/strong><strong><br><\/strong>Below are the detailed steps on how to set up a Smart Rule automatically for low stock alerts using Recipes:<strong><br><\/strong><\/h2>\n\n\n\n<ol class=\"wp-block-list\">\n<li>In Synder, go to <strong>Smart Rules<\/strong> in the left menu, then select <strong>Recipes<\/strong>.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"171\" height=\"135\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/image-5.png\" alt=\"\" class=\"wp-image-27828\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/image-5.png 171w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/image-5-60x47.png 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/image-5-150x118.png 150w\" sizes=\"(max-width: 171px) 100vw, 171px\" \/><\/figure>\n\n\n\n<ol start=\"2\" class=\"wp-block-list\">\n<li>Find the <strong>Set Inventory Low Stock reminder for Sales Receipts<\/strong> recipe. Click Try it out on the right end of the line to start the rule setup.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"878\" height=\"457\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/image-6.png\" alt=\"\" class=\"wp-image-27827\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/image-6.png 878w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/image-6-300x156.png 300w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/image-6-768x400.png 768w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/image-6-60x31.png 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/image-6-150x78.png 150w\" sizes=\"(max-width: 878px) 100vw, 878px\" \/><\/figure>\n\n\n\n<ol start=\"3\" class=\"wp-block-list\">\n<li>In the <strong>IF<\/strong> block, set your condition: <strong>Line: Product or Service \u2192 Qty on Hand \u2192 Less Than \u2192 [your threshold]<\/strong>. For example, enter <strong>10<\/strong> to be alerted when stock drops below 10 units.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"560\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/image-7-1024x560.png\" alt=\"\" class=\"wp-image-27829\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/image-7-1024x560.png 1024w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/image-7-300x164.png 300w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/image-7-768x420.png 768w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/image-7-1080x590.png 1080w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/image-7-60x33.png 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/image-7-150x82.png 150w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/image-7.png 1220w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ol start=\"4\" class=\"wp-block-list\">\n<li>In the <strong>THEN<\/strong> block, set the action to <strong>Email \u2192 Company Owner<\/strong> and write your alert message. For example: &#8220;Inventory for {{lineProductOrService.name}} went down to {{lineProductOrService.qtyOnHand}}. Please repurchase.&#8221;<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"439\" src=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/image-8-1024x439.png\" alt=\"\" class=\"wp-image-27830\" srcset=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/image-8-1024x439.png 1024w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/image-8-300x129.png 300w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/image-8-768x329.png 768w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/image-8-1080x463.png 1080w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/image-8-60x26.png 60w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/image-8-150x64.png 150w, https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/image-8.png 1372w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ol start=\"5\" class=\"wp-block-list\">\n<li>Click <strong>Save &amp; Close Rule<\/strong> to activate the rule.<\/li>\n<\/ol>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>How to Confirm It Worked<\/strong><\/h2>\n\n\n\n<p>After the rule is active, wait for a transaction to sync that brings a product&#8217;s quantity below your threshold. You will receive an email notification automatically.<\/p>\n\n\n\n<p>To verify manually: go to <strong>Smart Rules \u2192 Executions<\/strong> and check that the rule has fired. The log will show the timestamp, the product, and the quantity that triggered the alert.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Limitations &amp; Important Notes<\/strong><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>QuickBooks Online only: <\/strong>Recipes are not available for other accounting platforms.<\/li>\n\n\n\n<li><strong>Trigger is Sales Receipt: <\/strong>The alert fires when Synder creates a Sales Receipt in QuickBooks Online. It does not monitor inventory changes made directly in QuickBooks Online.<\/li>\n\n\n\n<li><strong>Threshold is per rule: <\/strong>If you want different thresholds for different products, create separate rules for each.<\/li>\n\n\n\n<li><strong>Email recipient: <\/strong>The alert goes to the company owner&#8217;s email set in your QuickBooks Online account.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>FAQ<\/strong><\/h2>\n\n\n\n<p><strong>Can I set different thresholds for different products?<\/strong><\/p>\n\n\n\n<p>Yes. Create a separate rule for each product and set a different quantity threshold in each IF block.<\/p>\n\n\n\n<p><strong>Can I alert someone other than the company owner?<\/strong><\/p>\n\n\n\n<p>At this time, the email action is sent to the company owner. You can customize the message content, but not the recipient.<\/p>\n\n\n\n<p><strong>Where can I check if the rule has fired?<\/strong><\/p>\n\n\n\n<p>Go to <strong>Smart Rules \u2192 Executions<\/strong>. Each execution is logged with the rule name, trigger time, and outcome.<\/p>\n\n\n\n<p><strong>What if my stock shows incorrectly in the alert?<\/strong><\/p>\n\n\n\n<p>Make sure inventory tracking is enabled for the product in QuickBooks Online. Synder reads the quantity on hand directly from QuickBooks Online.<\/p>\n\n\n\n<p><strong>Does this work if I sell on multiple platforms?<\/strong><\/p>\n\n\n\n<p>Yes. As long as your sales channels sync to QuickBooks Online through Synder, the rule monitors the combined quantity on hand in QuickBooks Online.<\/p>\n\n\n\n<p><a href=\"https:\/\/synder.com\/contact\/\"><em>Reach out to the Synder team<\/em><\/a><em> via online support chat, phone, or email with any questions you have \u2013 we\u2019re always happy to help you!<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>This guide explains how to improve your QuickBooks inventory tracking workflow with Synder Smart Rules, using Recipes. By following the steps below, you will set up automatic email alerts when a product&#8217;s stock falls below a set threshold&nbsp; Can be used if: Before You Start How to Set Up the Low Stock Alert RecipeBelow are [&hellip;]<\/p>\n","protected":false},"author":25,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","advgb_blocks_editor_width":"","advgb_blocks_columns_visual_guide":"","footnotes":""},"categories":[369,264,375],"tags":[],"ppma_author":[339],"class_list":["post-18324","post","type-post","status-publish","format-standard","hentry","category-transaction-recording-per-transaction","category-smart-rules","category-smart-rules-automation-pt"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.4 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Set Up Low Stock Alerts Using Smart Rules Recipes in Synder<\/title>\n<meta name=\"description\" content=\"Learn how to set up instant low-stock alerts with Synder. 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Ensure timely inventory replenishment and prevent potential sales disruptions with our comprehensive guide\" \/>\n<meta property=\"og:url\" content=\"https:\/\/synder.com\/help\/how-to-get-instant-low-stock-alerts\/\" \/>\n<meta property=\"og:site_name\" content=\"Synder\" \/>\n<meta property=\"article:published_time\" content=\"2022-06-28T00:03:14+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-05-13T14:36:02+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/image-5.png\" \/>\n<meta name=\"author\" content=\"anastasiaplotka\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"anastasiaplotka\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"4 minutes\" \/>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"How to Set Up Low Stock Alerts Using Smart Rules Recipes in Synder","description":"Learn how to set up instant low-stock alerts with Synder. 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Ensure timely inventory replenishment and prevent potential sales disruptions with our comprehensive guide","og_url":"https:\/\/synder.com\/help\/how-to-get-instant-low-stock-alerts\/","og_site_name":"Synder","article_published_time":"2022-06-28T00:03:14+00:00","article_modified_time":"2026-05-13T14:36:02+00:00","og_image":[{"url":"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/image-5.png"}],"author":"anastasiaplotka","twitter_card":"summary_large_image","twitter_misc":{"Written by":"anastasiaplotka","Est. reading time":"4 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/synder.com\/help\/how-to-get-instant-low-stock-alerts\/","url":"https:\/\/synder.com\/help\/how-to-get-instant-low-stock-alerts\/","name":"How to Set Up Low Stock Alerts Using Smart Rules Recipes in Synder","isPartOf":{"@id":"https:\/\/synder.com\/help\/#website"},"primaryImageOfPage":{"@id":"https:\/\/synder.com\/help\/how-to-get-instant-low-stock-alerts\/#primaryimage"},"image":{"@id":"https:\/\/synder.com\/help\/how-to-get-instant-low-stock-alerts\/#primaryimage"},"thumbnailUrl":"https:\/\/synder.com\/help\/wp-content\/uploads\/sites\/2\/2022\/06\/image-5.png","datePublished":"2022-06-28T00:03:14+00:00","dateModified":"2026-05-13T14:36:02+00:00","author":{"@id":"https:\/\/synder.com\/help\/#\/schema\/person\/76a9ca8501e764923931eb0ec1fa6f6e"},"description":"Learn how to set up instant low-stock alerts with Synder. 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