{"id":16081,"date":"2021-03-16T17:08:18","date_gmt":"2021-03-16T17:08:18","guid":{"rendered":"https:\/\/synder.com\/help\/?p=16081"},"modified":"2026-04-09T13:18:40","modified_gmt":"2026-04-09T13:18:40","slug":"reconcile-etsy-transactions-in-quickbooks-online","status":"publish","type":"post","link":"https:\/\/synder.com\/help\/reconcile-etsy-transactions-in-quickbooks-online\/","title":{"rendered":"Per-Transaction: Etsy Clearing Account Reconciliation Guide"},"content":{"rendered":"\n

Overview:<\/b><\/p>\n

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  1. Synder Reconciliation Flow<\/a><\/p><\/li>\n\t

  2. Customizing Your Synder Settings<\/a><\/p><\/li>\n\t

  3. Reconciliation flow in QuickBooks Online<\/a><\/p><\/li>\n<\/ol>\n\n\n\n

    Synder Reconciliation Flow<\/strong><\/h2>\n\n\n\n

    Synder prepares your books for easy reconciliation by syncing Etsy sales\/fees\/refunds to the Etsy (required for Synder)<\/em><\/strong> account in QuickBooks Chart of Accounts<\/em><\/strong>.
    “<\/em>Etsy (required for Synder)<\/em><\/strong>” <\/em>is a “<\/em>\u0441learing account<\/em><\/strong>“<\/em> for transactions which records all the individual sales\/expense transactions, and only when a payout* from the payment processor occurs for a certain amount \u2013 Synder creates a “Transfer<\/em><\/strong>” from “Clearing<\/em><\/strong>” to “Checking<\/em><\/strong>” account for exactly the same amount.\u00a0
    *Payouts are the reflection of the bulk money transfers from your payment processor to the bank.<\/em><\/p>\n\n\n\n

    QuickBooks “prematches” the transfer from “Clearing<\/em><\/strong>” to “<\/em>Checking<\/em><\/strong>” <\/em>account<\/em><\/strong> for exactly the same amount to the bank statement line – on this stage, QuickBooks basically makes a guess, which of the bank statement lines corresponds to a certain transaction that is created in “Checking<\/em><\/strong> <\/em>account<\/em><\/strong>“, so it offers you to confirm its guess clicking “Match<\/em><\/strong>“.\u00a0<\/p>\n\n\n\n

    Customizing Your Synder Settings<\/strong><\/h2>\n\n\n\n

    Follow the steps below to double-check your settings:<\/p>\n\n\n\n

    Step 1.<\/strong> Make sure you have the “Clearing<\/em><\/strong>“, i.e. “Etsy (required for Synder)<\/em><\/strong>” account selected as a “Bank account<\/em><\/strong>” in “Sales<\/em><\/strong>” and “Fees<\/em><\/strong>“.<\/p>\n\n\n\n

    Here’s the “Sales<\/strong>” tab:<\/p>\n\n\n\n

    \"\"<\/figure>\n\n\n\n

    And here’s the “Fees<\/em><\/strong>“<\/strong> tab:<\/p>\n\n\n\n

    \"\"<\/figure>\n\n\n\n

    Step 2<\/strong>. Make sure that in the “Payouts<\/em><\/strong>” tab, a “Checking<\/em><\/strong> <\/em>bank account<\/em><\/strong>“<\/em> is selected for the transferring funds to.<\/p>\n\n\n\n

    \"\"<\/figure>\n\n\n\n

    Reconciliation flow in QuickBooks Online<\/strong><\/h2>\n\n\n\n

    Once your transactions get synchronized into your QuickBooks Online for the time period you have chosen, you will be able to find them in your “Clearing<\/em><\/strong> account<\/em><\/strong>“<\/a> in the “Chart of accounts<\/em><\/strong>“.\u00a0
    As soon as the transfer from your “Etsy (required for Synder)<\/em><\/strong>” account to your “Checking Bank Account<\/em>“<\/strong> occurs, the payout will appear in Synder and get synced automatically.\u00a0
    Let’s take a look at what you get in your “Etsy Bank account<\/em><\/strong>“. You can see it reflects both individual charges to your clients and gross payout to the bank, making the balance go down to “0” (same way as your     Etsy<\/a> has “0” money left):<\/p>\n\n\n\n\n\n

    \"reconcile<\/figure>\n\n\n\n

    Once Synder synchronizes the payout and its status says “synced<\/strong>“, go back to QuickBooks “Banking<\/strong>” tab and refresh bank feeds. You’ll be able to see that the “Add<\/strong>” option for the bank feeds record was changed to “Match<\/strong>” (or “Confirm<\/strong>“). This means that Synder did the job for you, and now you are ready for smooth reconciliation, just clicking “Confirm<\/strong>” (or “Match<\/strong>“) for all of your Etsy transfers there. That’s what it will look like:<\/p>\n\n\n\n

    \"clicking<\/figure>\n\n\n\n

    Once you “match” all the Etsy payouts this way – you are ready to go for seamless reconciliation<\/a> thanks to Synder.<\/p>\n\n\n\n

    Reach out to the Synder team<\/em><\/a>\u00a0via online support chat, phone, or email with any questions you have \u2013 we\u2019re always happy to help you!<\/p>\n\n\n\n