{"id":10052,"date":"2022-10-28T13:37:24","date_gmt":"2022-10-28T13:37:24","guid":{"rendered":"https:\/\/synder.com\/blog\/?p=10052"},"modified":"2025-06-13T12:41:57","modified_gmt":"2025-06-13T12:41:57","slug":"sync-stripe-invoices-with-quickbooks","status":"publish","type":"post","link":"https:\/\/synder.com\/blog\/sync-stripe-invoices-with-quickbooks\/","title":{"rendered":"Sync Stripe Invoices with QuickBooks: How To Close Invoices in QuickBooks Online With Payments From Stripe Automatically"},"content":{"rendered":"\n

Let’s look at how to integrate Stripe and QuickBooks, synchronize Stripe invoices with QuickBooks, and close them automatically upon payment.<\/p>\n\n\n\n\n\n\n\n\n

Invoices are an integral part of any business that directly affects its cash flow and financial health. It\u2019s critical to manage them properly and reflect them in accounting correctly. Failing to do it can result in accounting jeopardy and, consequently, inaccurate financial statements, headaches reconciling your books with the bank, and making wrong business decisions based on incorrect data.<\/p>\n\n\n\n

Often, you might get into a situation when you\u2019ve paid invoices in the payment processing system that are still open in accounting. Closing them manually can be challenging, especially if you have to look through hundreds of invoices in Stripe to verify the received payments and then find the corresponding invoices in QuickBooks to edit. At this point, you might want to automate the process. <\/p>\n\n\n\n

In this article, we’ll look at how to integrate Stripe and QuickBooks<\/a>, synchronize Stripe invoices with QuickBooks, and close them automatically upon payment.<\/p>\n\n\n\n

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Contents:<\/b><\/h2><\/p>\n\t

1. Why do you need to sync invoices between payment processors and accounting?<\/a><\/p>\n\t

2. Why might you want to integrate Stripe and Quickbooks?<\/a><\/p>\n\t

3. How to integrate Stripe and QuickBooks<\/a><\/p>\n\t

4. How to sync open invoices into QuickBooks and close them automatically?<\/a><\/p>\n\n\n\n

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Why do you need to sync invoices between payment processors and accounting?<\/strong><\/span><\/h2>\n\n\n\n

Outstanding invoices can be a bottleneck for the cash flow, preventing a company from paying their bills on time, investing in new equipment or inventory, and getting more revenue. According to a recent USMCA report<\/a>, the increasing tendency of late invoice payments has been observed lately, with nearly 47% of B2B sales affected. As you can see, lots of businesses have to struggle to get their invoices paid on time. Naturally, invoice management is the part of the business workflow that needs special attention and effort to ensure stable cash flow with the fewest obstacles possible. <\/p>\n\n\n\n

Apart from late payments, missing unpaid invoices or incorrectly allocating payments to open invoices in accounting can cause serious cash flow issues. Moreover, the latter might be one of the reasons for accounting jeopardy, as it causes discrepancies between the books and the business bank account. It directly affects reconciliation, making those responsible for the finances devote extra effort to compare the received payments in the payment system with the accounting to identify errors and correct them. It can be dramatically time-consuming and affect the overall efficiency of bookkeeping and accounting.<\/p>\n\n\n\n

Integrating payment systems with accounting can become a solution to the issue. It can help synchronize financial records between the systems and thus avoid errors in allocating payments to open invoices, ensuring more efficient invoice management.<\/p>\n\n\n\n

Let’s look at how this integration can work on the example of Stripe and QuickBooks.<\/p>\n\n\n\n

Why might you want to integrate Stripe and QuickBooks?<\/strong><\/span><\/h2>\n\n\n\n

As an e-commerce or online business, you might already be familiar with Stripe and QuickBooks or even using this tandem to run the financial part of the business. You might have also been looking at these solutions choosing the best options for online payments processing and convenient accounting, starting your company. No wonder. Both provide a high-class experience and help drastically facilitate the management of an online business. The platforms easily integrate, allowing for the synchronization of transaction data, including invoices.<\/p>\n\n\n\n

Why might you want to use QuickBooks?<\/h3>\n\n\n\n

QuickBooks is an accounting system by Intuit, created for small- and medium-sized businesses, both off- and online. It’s one of the most popular accounting solutions in the US market. Easy to install and use, it helps to get away from paper or spreadsheet bookkeeping, providing accounting and other business management options that include payroll, inventory management, invoicing, creation of financial statements, etc. Thanks to its shared access, it can easily fit the bill for businesses that outsource their accounting and bookkeeping and those having in-house accounting. QuickBooks comes in two versions: the cloud-based QuickBooks Online and the QuickBooks Desktop option for those who prefer to keep their accounting data locally.<\/p>\n\n\n\n

One of the biggest advantages of QuickBooks is the ability to integrate with many third-party solutions, which levels up user experience with the system. Altogether, it makes QuickBooks a good choice for service-based and e-commerce businesses helping them to stay on top of their finances.<\/p>\n\n\n\n

Why might you want to use Stripe?<\/h3>\n\n\n\n

Stripe is one of the leading payment processors in the US and worldwide (by the number of users, it\u2019s only second to PayPal). It allows you to quickly and securely accept payments, including online, recurring, and even in-person (using its point-of-sale option, Stripe Terminal), supporting a wide range of payment methods and currencies.<\/p>\n\n\n\n

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Many businesses, from start-ups to well-established and renowned ones such as TED, Zoom, Wired, Slack, and more, rely on Stripe as their payment gateway. Stripe is also among the most trusted payment gateways on popular e-commerce platforms \u2013 Amazon and Shopify. The biggest Stripe benefits for businesses and their customers comprise an excellent set of security measures, including SSL protection and encryption of the payment information. It also enables businesses to provide a seamless checkout experience and accept payments without delay, offers a transparent processing fee structure, and more.<\/p>\n\n\n\n

The benefits of Stripe and QuickBooks integration<\/h3>\n\n\n\n

With the above said in mind, having Stripe for payments and QuickBooks for accounting can make a solid backbone for an online business. So if you\u2019re just staring your e-commerce business and are looking for solutions to cover the financial part of it, you might want to consider this tandem as a reliable and secure option. Should you already be using these solutions to run your business, you might want to take one more step to link the platforms into a single ecosystem and automate some bookkeeping and accounting workflows (those include automatically closing Stripe invoices open in QuickBooks upon payment; we\u2019ll get to it just a little later).<\/p>\n\n\n\n

The integration of Stripe with QuickBooks means that the financial data from the payment processor can be automatically transmitted to the accounting system, thus eliminating time-consuming manual data entry. While saving time is undoubtedly a great benefit, it\u2019s not the most significant thing about Stripe and QuickBooks integration. Many solutions on the market allow for synchronizing Stripe data with QuickBooks. We\u2019ll look at some other benefits of QuickBooks Stripe integration using Synder as an example.<\/p>\n\n\n\n